{"id":4072492,"url":"https://alion.io/job/burton-workplace-experience-coordinator","title":"Workplace Experience Coordinator","company":{"id":2086316,"name":"Burton","domain":"matthewamsterburton.com","url":"https://alion.io/company/matthewamsterburton","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":96,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0.25,"time_to_fill_p50_days":57,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Burlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T05:00:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T19:14:37Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Role Overview\nThe Workplace Experience Coordinator is the connective tissue of Burton's Burlington, VT headquarters. This role is simultaneously the first face employees and visitors encounter and a behind-the-scenes operator who keeps recurring programs, company events, and the daily rhythm of the office running without disruption. It is a high-volume, high-variety position that requires equal parts operational precision, relationship-building, and proactive problem-solving.\n\nKey Responsibilities\nCatering Program Management: Own and execute Burton's recurring catering program — Tuesday lunches and Thursday breakfasts — across approximately 48 weeks per year. This is a fully managed operational program, not a scheduling task.\nPlan, coordinate, and execute biweekly catering within approved annual budget parameters\nProcess invoices accurately and on time; prevent and escalate delays proactively\nEvaluate and onboard 1–2 new vendors per year with documented backup alternatives\nIdentify and communicate contingency solutions when disruptions occur\nMaintain vendor relationships and ensure all accounts are correctly set up in Concur\nEvent Support & Ownership: Contribute meaningfully to major Burton company events year-round and serve as the primary owner of the Summer Event Series from planning through execution.\nOwn the Summer Event Series end-to-end: logistics, budget, coordination, and post-event debrief\nSupport major annual events (Bolton Night, Holiday Stroll, Company Meetings, GTM Weeks, etc.) across planning, logistics, setup, and breakdown\nContribute proactive brainstorm ideas at each event cycle\nPartner cross-functionally with Executive Assistants, Events, Activation, and Grassroots teams within agreed timelines\nGuest & Visitor Experience: Serve as the first point of contact for all guests, candidates, and visitors to Burlington HQ.\nExecute visitor check-in and badging consistently and accurately\nMaintain a welcoming, professional front desk presence at all times\nRepresent Burton's culture in every interaction\nBuilding Operations & Ambiance: Maintain the physical environment of the office to ensure a clean, well-stocked, and functional workspace.\nKeep lobby, kitchen, and common areas maintained to standard daily\nPlace weekly supply orders reliably; identify and resolve stock issues proactively\nProcess vendor payments on time; escalate potential delays before they become overdue\nAdministrative Support\nProvide accurate, timely administrative support across select recurring programs.\nManage New Rider Program gear with high accuracy across selection, tracking, and distribution\nMaintain the fan mail wall with monthly updates; fulfill sticker requests without backlog\n\nQualifications\nRequired\n2+ years of experience in office coordination, administrative, or hospitality role\nDemonstrated ability to manage multiple concurrent workstreams without dropping details\nExperience managing vendor relationships and processing invoices or expense reports\nStrong organizational skills with a proactive, solutions-first approach\nProfessional interpersonal skills and the ability to represent the company to external guests\nComfort working in a fast-paced environment with shifting priorities and high daily volume\nProficiency in Microsoft Office Suite and expense management tools (e.g., Concur or similar)\nDiscretion when handling confidential information\nPreferred\nExperience supporting or coordinating company events, including logistics and on-site execution\nBackground in catering coordination, food & beverage, or vendor management\nFamiliarity with action sports, outdoor industry, or lifestyle brand environments\nExperience working with cross-functional teams including HR, Marketing, or Executive leadership\n\nWhat Success Looks Like\nIn this role, success isn't measured by a single project — it's measured by the cumulative, consistent reliability of dozens of moving parts. The ideal candidate is someone who takes ownership without being asked, communicates proactively when constraints arise, and understands that their work directly shapes the daily experience of everyone in the building.\n\nA significant portion of Burton's internal culture and employee experience runs through this role. We're looking for someone who takes that seriously.","description_format":"text","description_chars":4287,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sporting Goods","Sportswear & Activewear"],"lifecycle":[{"event":"open","at":"2026-11-11T14:02:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":57,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/burton-workplace-experience-coordinator","json_url":"https://alion.io/job/burton-workplace-experience-coordinator.json","meta":{"generated_at":"2026-11-12T20:51:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":44101,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2086316},"rest":"https://alion.io/mcp/rest/get_company?id=2086316"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fburton-workplace-experience-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fburton-workplace-experience-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fburton-workplace-experience-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/burton-workplace-experience-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fburton-workplace-experience-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4072492}},{"tool":"search_jobs","arguments":{"company":"matthewamsterburton.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4072492},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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