{"id":4301825,"url":"https://alion.io/job/bwxt-office-administrator","title":"Office Administrator","company":{"id":1757308,"name":"BWXT","domain":"bwxt.com","url":"https://alion.io/company/bwxt","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Port Elgin, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":49000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-14T03:48:52Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more atwww.bwxt.com.\nWelcome to BWXT\nWe believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.\nPosition Overview:\nAs our Office Administrator you will provide administrative assistance in accordance with operations of the BWXT Port Elgin facility and the associated Management.\nLocation:\nPort Elgin, ON\nYour Day to Day as our Office Administrator\nAdministrative Support\nPrioritize meeting requests, schedule internal and customer meetings for the Project and Commercial Management Team.\nCreate and review expense reports and p-card statements for approval.\nManage and book domestic and international travel for managers and employees, this may include coordinating travel for large groups supporting international outages.\nMake corrections and edits to timesheets as necessary.\nFollow up with salary payroll with any adjustments to pay.\nUpdate weekly reports.\nPrepare and issue outstanding vacation report for team.\nMonitor carry over vacation and issue reports (end of year).\nMaintain and enter training records and schedule training to ensure that Quality Assurance program required training is identified and scheduled.\nUpdate procedural changes, review matrix and determine if formal training is required. If so, prepare training forms, advise and issue training forms to be completed by all individuals who require training. Assist in training scheduling, including communication and logistics, and follow-up on any outstanding training.\nOrder catering for customer meetings, review and approve invoices, code accordingly and submit to finance for payment.\nMaintain fire marshal list and act as fire marshal for facility.\nOversee the issuance, tracking, and return of temporary proximity cards to maintain accurate access records.\nReceive and manage parcel deliveries for various work groups, ensuring accurate inventory tracking and documentation.\nAssist the Facilities Manager with planning and coordinating external contractors to support onsite projects and maintenance activities.\nOffice Supplies\nReview office supplies on hand and order as required.\nOrder office supplies required for project support at site and ensure project is charged appropriately.\nReview items ordered to avoid duplication, ensure cost effectiveness and ensure items are charged properly.\nGeneral Administration\nPost revised forms and additional information on the Nuclear Services portal and/or SharePoint.\nApprove purchase requisitions and purchase orders on behalf of managers / project managers.\nPrepare documents (e.g. correspondence, agendas, minutes, memos, org. charts, reports, presentations etc.) to communicate information to the team or create documentation in paper or electronic format.\nPrint documents required for reports • Resolve computer/printer/equipment issues.\nDistribute all incoming mail.\nMonitor and book meeting rooms.\nTransfer calls as required.\nDirect caterers, visitors, customers, suppliers, etc. to correct individuals and/or to the conference room\nContinuous Improvement\nMonitor documents to ensure they are properly identified as proprietary and confidential.\nInvestigate availability and costs for one-time and/or non-traditional purchase requests.\nRequired Qualifications:\nHigh school diploma.\nIn-depth knowledge of office business processes and practices acquired through a minimum of two years’ experience in an administrative support role.\nExcellent computer skills - Microsoft Word, Excel, PowerPoint, and Outlook\nOutstanding and professional interpersonal, verbal and written communication skills with the ability to work effectively as part of a team or independently.\nsharp attention to detail with the ability to anticipate problems to prevent delays and ensure success (i.e. scheduling conflicts, meeting attendees out of the office, etc.)\nPractices good judgment, discretion, and confidentiality of sensitive information regarding department activities.\nSuperior problem solving, time management and organizational skills with a commitment to process improvement.\nExperience with SAP would be an asset.\nValid nuclear generating station site security clearance an asset.\nWHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.\nComprehensive Health Benefits - Including health, dental, vision, and disability coverage to keep you feeling your best.\n Secure Your Future - Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)\nWork-Life Balance - Flexible schedules and compressed workweek option available\nHelp Grow Our Team - Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).\nInvest in Your Education - Up to $5,250 USD per year through our Educational Refund Plan.\nProfessional Development - Gain access to training, certifications, and growth opportunities to advance your career.\nYour Wellness Matters - Enjoy gym membership discounts and access to mental health support programs.\nA Welcoming Workplace - Join a diverse, inclusive, and supportive culture that celebrates you.\n Fun & Connection - Engage in team-building activities organized by our Social Committee.\nReady to grow with us? Apply now and let’s build something amazing together!\nBWXT confirms that the position represents a current vacancy within our organization.\nAt BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.\nThe base salary range for this position in Ontario (CA-ON)at the start of employment is expected to be between $49,000 and $65,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.\nLearn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.\nBWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access the recruitment process and employment related information while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.","description_format":"text","description_chars":9062,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Growth opportunities","Gym membership","Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy","Naval Systems","Defense Manufacturing","Nuclear Engineering"],"lifecycle":[{"event":"open","at":"2026-11-14T03:48:52Z"}],"visa":[],"liveness":{"score":43,"band":"fade","label":"Fading","p_open":1,"p_active":0.778,"p_room":0.55,"age_days":24,"expected_fill_days":21,"reasons":["conf:1","win:tail","comp:junior,brand"],"computed_at":"2026-11-14T04:49:03Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/bwxt-office-administrator","json_url":"https://alion.io/job/bwxt-office-administrator.json","meta":{"generated_at":"2026-11-14T04:49:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7895,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1757308},"rest":"https://alion.io/mcp/rest/get_company?id=1757308"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbwxt-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbwxt-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbwxt-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bwxt-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbwxt-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4301825}},{"tool":"search_jobs","arguments":{"company":"bwxt.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4301825},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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