{"id":1517996,"url":"https://alion.io/job/bxp-construction-support-specialist","title":"Construction Support Specialist","company":{"id":1988391,"name":"BXP","domain":"bxp.com","url":"https://alion.io/company/bxp-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":69630,"max":90200,"currency":"USD","period":"year","gross":null,"usd_annual":90200},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-17T17:16:16Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-06T19:38:13Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Essential Functions:\nConstruction\nOrganize and maintain all project files and drawings, both paper and electronic. \nUpdate and maintain Construction Department building standards, rules and regulations, preferred vendor lists, etc. and distribute accordingly. \nUpdate and maintain agreements and contracts; track and communicate signature status.\nTimely and accurately facilitate contract preparation, execution and distribution.\nTimely and accurately code invoices, follow up with vendors for invoice corrections as directed by Construction Managers, and communicate deadlines to the Construction Department. \nServe as the point person for Certificate of Insurance (COI) and ensure all vendors are in current system. \nEngage in frequent verbal and written communications with executive level business partners and tenants, representing the Company in a highly professional manner.\nPrepare presentation materials and coordinate the preparation of Construction Department materials for periodic department and Regional meetings.\nReview and approve Contractor access requests for correct building and project information, confirm approval for access to other tenant spaces, and timely distribute to appropriate departments. \nAssist in the preparation of department proposals, Requests for Proposals (external), contracts, and notices.\nAdministrative\nCompose, edit, and type letters, memorandums, and transmittals.\nCompile, organize, and accurately finalize documents for signature or other distribution.\nMaintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy. \nSchedule conference rooms and arrange catering and all details for meetings.\nFile and submit expense reports.\nManage invoices, billing, expenses, credit card statements and employee reimbursements for the Construction Department. \nPick up, sort, open, deliver or process, incoming and outgoing mail, packages, and internal correspondence.\nArrange for courier or overnight services.\nOperate office equipment such as copiers/scanners/plotters, all conference room audio visual presentation equipment and telephones with voice mail capabilities.\nSubmit requests/order supplies as needed.\nRegion/Building Specific Functions:\nProvide relief to the Receptionist(s) as part of the Administrative team.\nSpecial projects or assignments as requested by departmental staff.\nPerform other duties as assigned by Manager.\nRequirements and Qualifications:\nHigh school diploma or equivalent educational certificate required; a BA/BS Degree preferred.\nMinimum of 5 years of progressively responsible administrative support experience and special projects experience required.\nRelated business/industry experience desirable.\nExcellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.\nDemonstrates ability to determine needs and achieve results without close supervision.\nDemonstrates ability to take initiative and lead projects.\nAbility to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.\nAbility to work under pressure and within time constraints.\nSuperior verbal and written communication skills.\nExcellent analytical skills.\nExcellent attention to detail.\nAbility to work independently and as part of a team. \nExhibit and champion excellence in work and willingness to embrace change.\nFlexibility with work schedule to include working overtime on a periodic basis.\nProficiency with Microsoft Office Applications.\nKnowledge of additional software including Angus, Nexus, and Procore desirable.\nPhysical Requirements:\nInvolves work of a general office nature usually performed sitting such as operation of a computer and telephone.\nInvolves work of a general office nature usually performed standing such as operation of a fax, printer, and copier machine.\nInvolves movement between departments to facilitate work.\nInternal and External Contacts:\nExternal: As a member of the Construction Department, the Support Specialist will support communications regularly, interacting with representatives of public agencies, architects and design professionals, prospective tenants, and contractors.\nInternal: All members of the BXP organization.\nReporting Structure:\nDirectly supports the Construction Department and reports to the Construction Department Head who provides guidance, coordinates, evaluates, and monitors work performance.\nSalary Range:\n$69,630 - $90,200. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more. Additional details will be provided during the hiring process.\nBXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.","description_format":"text","description_chars":5578,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-30T10:30:57Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.79,"p_room":0.9,"age_days":18,"expected_fill_days":39,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-06T05:45:30Z"},"pay":{"stated_usd_annual":90200,"is_top_pay":false},"html_url":"https://alion.io/job/bxp-construction-support-specialist","json_url":"https://alion.io/job/bxp-construction-support-specialist.json","meta":{"generated_at":"2026-10-06T21:40:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1368,"day_limit":5000,"remaining_today":3632,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1988391},"rest":"https://alion.io/mcp/rest/get_company?id=1988391"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbxp-construction-support-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbxp-construction-support-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbxp-construction-support-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bxp-construction-support-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbxp-construction-support-specialist"}]}