{"id":3339860,"url":"https://alion.io/job/bxp-office-services-support-specialist-2","title":"Office Services Support Specialist","company":{"id":1988391,"name":"BXP","domain":"bxp.com","url":"https://alion.io/company/bxp-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":86,"open_postings":8,"ghost_share":0,"stale_share":0.375,"repost_share":0,"time_to_fill_p50_days":64,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63300,"max":82000,"currency":"USD","period":"year","gross":null,"usd_annual":82000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T13:27:37Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-02T01:09:57Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Primary Purpose of Position:\nProvide administrative support and serve as an Office Services resource.\nEssential Functions:\nAdministrative\nStandard Administrative Support FunctionsCompose, edit and type letters, memorandums and transmittals.\nCompile, organize and accurately finalize documents for signature or other distribution.\nMaintain department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy.\nScreen, handle, forward and place telephones calls for team members. Compose accurate and detailed messages.\nSchedule conference rooms and arrange catering and all details for meetings; update Angus with guest/visitors for all meetings.\nArrange team travel including air, hotel, care rental and meeting attendance, as required.\nOrganize and submit expense reports; input and approve eTime for self/team as requested.\nManage invoices, billing, expenses, credit card statements and employee reimbursements for department team.\nSort, open deliver or process incoming and outgoing mail, packages and internal correspondence.\nArrange for courier or overnight services.\nOperate office equipment such copiers/scanners, fax machines, all conference room audio visual representation equipment and telephones with voice mail capabilities.\nSubmit requests/order supplies as needed.\n\nOffice Services and Support\nCoordinate the facilities logistics for set up for new employees and separating employees as well as all moves.\n\nSubmit and approve facilities work orders.Follow open work orders through to completion.Escalate issues when necessary. Review work orders and billing for accuracy and activity.\n\nInventory office supplies in main copy centers, ensure sufficient supplies (to include stationery products and kitchen supplies) and coordinate supplies purchases.\n\nOversee service and maintenance of the office equipment.Assist with coordination of service calls with the vendors, coordinate monthly meter reads for office copiers, provide usage data and report service issues and assist in resolution of issues.\n\nEdit and maintain all department lists, floor plans and reference material (to include department operational manuals, new hire paperwork, recruiting and new hire packets, facilities orientation material and other related documents).\n\nProcess all incoming supply orders for accuracy and completeness and reconcile invoices with shipment and process invoices for payment.\n\nHandle all requests for printing and stationery.\n\nHandle all requests for property management assistance or with facility or space issues.\n\nOrganize and maintain project files including file plans and project directories.\n\nMaintain up-to-date inventory of items in storage space. Search inventory of stored items or assist other staff in doing so as needed. Arrange for delivery and retrieval of stored items as requested.\n\nOrganize monthly regional staff meetings, including verifying calendar availability for senior staff, notifying regional staff and preparing meeting agendas.\n\nProvide support for regional training, dissemination of information or communications from Regional or Corporate office.\n\nOrganize and assist with office parties, luncheons, and other regional events.\n\nWith the direction of the Regional Manager, provide assistance to other departments in the absence of the assigned administrative staff, or as requested.\n\nRequirement and Qualifications:\nHigh school diploma or equivalent educational required.Bachelor’s degree preferred.\n\nA minimum of 2-5 years of progressively responsible administrative support experience required.\n\nAbility to produce quality work in a consistent manner.\n\nAbility to produce the quantity of work necessary to timely complete assigned tasks.\n\nAbility to interact with co-workers, contractors, tenants or vendors in an articulate, pleasant, courteous and business-like manner at all times.\n\nAbility to work under pressure.\n\nAbility to work independently, as well as part of a team.\n\nAdaptability to changing demands.\n\nAttention to detail.\n\nEffective problem solving skills.\n\nFlexibility to work beyond the regular work schedule.\n\nStrong communication, organization and multi-task management skills.\n\nProficiency with Microsoft Office applications.\n\nIntermediate computer skills.\n\nPhysical Requirements:\nInvolves work of a general office nature usually performed sitting such as answering the phone and operation of a computer.\nInvolves work of a general office nature usually performed standing such as operation of a photocopier and fax machine.\nInvolve movement between departments to facilitate workflow.\nInternal and External Contacts\nInvolves work of a general office nature usually performed sitting such as operation of a computer and telephone, fax, printer and copier machine.\n\nInvolves movement between departments to facilitate work.\n\nLifting is necessary and generally requires lifting and/or moving items that may weigh up to 30 pounds.\n\nReporting Structure:\nReports directly to the Regional Manager and may receive work assignments from the Regional Manager and others as directed.\n\nSalary Range:\n$63,300 - $82,000. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more. Additional details will be provided during the hiring process.\nBXP is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.","description_format":"text","description_chars":6102,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Development","Commercial Real Estate"],"lifecycle":[{"event":"open","at":"2026-10-27T15:06:16Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":64,"reasons":["conf:5","win:early","comp:junior"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":82000,"is_top_pay":true},"html_url":"https://alion.io/job/bxp-office-services-support-specialist-2","json_url":"https://alion.io/job/bxp-office-services-support-specialist-2.json","meta":{"generated_at":"2026-11-02T09:18:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12984,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1988391},"rest":"https://alion.io/mcp/rest/get_company?id=1988391"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbxp-office-services-support-specialist-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbxp-office-services-support-specialist-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbxp-office-services-support-specialist-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bxp-office-services-support-specialist-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbxp-office-services-support-specialist-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3339860}},{"tool":"search_jobs","arguments":{"company":"bxp.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3339860},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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