{"id":1518013,"url":"https://alion.io/job/bxp-office-services-support-specialist","title":"Office Services Support Specialist","company":{"id":1988391,"name":"BXP","domain":"bxp.com","url":"https://alion.io/company/bxp-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":69630,"max":90200,"currency":"USD","period":"year","gross":null,"usd_annual":90200},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-10T14:53:18Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-10-12T16:32:51Z","board_verified":true,"closed_at":null,"days_open":32,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":32},"description":"Primary Purpose of Position:\nProvide administrative support to the Office Manager and serve as an Office Services resource in the coordination and execution of the corporate office administrative operations.\nEssential Functions:\nAdministrative\nStandard administrative support functions: \nCompose, edit and type letters, memorandums, and transmittals.\nCompile, organize, and accurately finalize documents for signature or other distribution.\nMaintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy. \nScreen, handle, forward and place telephone calls for team members. Compose accurate and detailed messages.\nSchedule conference rooms and arrange catering and all details for meetings; Update Angus with guests/visitors for all meetings.\nArrange team travel including air, hotel, car rental and meeting attendance, as required.\nOrganize and submit expense reports; input and approve eTime for self/team as requested. \nManage invoices, billing, expenses, credit card statements and employee reimbursements for department team\nSort, open, deliver or process incoming and outgoing mail, packages and internal correspondence.\nArrange for courier or overnight services.\nOperate office equipment such copiers/scanners, fax machines, all conference room audio visual presentation equipment and telephones with voice mail capabilities.\nSubmit requests/order supplies as needed.\nOffice Services and Support\nCreate spreadsheets for project coordination.\nAssist with Board Meeting organization, and other BXP meetings.\nRegion/Building Specific Functions:\nProvide relief to the Receptionist(s) as part of the Office Services team.\nCover duties of Mailroom Coordinator when absent.\nSpecial projects or assignments as requested by departmental staff.\nProvide assistance to CEO’s EA, VP of Joint Ventures, and Marketing Department.\nPerform other duties as assigned by the Office Manager.\nRequirements and Qualifications:\nHigh school diploma or equivalent educational certificate required; a BA/BS Degree preferred.\nMinimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.\nRelated business/industry experience desirable.\nExcellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.\nDemonstrated ability to determine needs and achieve results without close supervision.\nDemonstrated ability to take initiative and lead projects.\nAbility to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.\nAbility to work under pressure and within time constraints.\nSuperior verbal and written communication skills.\nExcellent analytical skills.\nExcellent attention to detail.\nAbility to work independently and also as part of a team. \nExhibit and champion excellence in work and willingness to embrace change.\nFlexibility with work schedule to include working overtime on a periodic basis.\nProficiency with Microsoft Office Applications.\nPhysical Requirements:\nInvolves work of a general office nature usually performed sitting such as answering the phone and operation of a computer.\nInvolves work of a general office nature usually performed standing such as operation of a photocopier and a fax machine.\nInvolves movement between departments to facilitate workflow.\nInternal and External Contacts:\nThis position regularly interfaces in both verbal and written form with all levels of BXP employees (in multiple locations) regarding a wide range of matters. Many matters are of a confidential nature. This position regularly interfaces with external consultants and vendors.\nReporting Structure:\nThis position reports directly to the Office Manager who provides guidance and coordinates, evaluates, and monitors work performance.\nSalary Range:\n$69,630 - $90,200. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more. Additional details will be provided during the hiring process.\nBXP is an Equal Opportunity Employer encouraging diversity in the workplace. 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