{"id":2047183,"url":"https://alion.io/job/bxp-property-management-coordinator-3","title":"Property Management Coordinator","company":{"id":1988391,"name":"BXP","domain":"bxp.com","url":"https://alion.io/company/bxp-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60500,"max":76050,"currency":"USD","period":"year","gross":null,"usd_annual":76050},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-07T17:44:23Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T00:55:33Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Primary Purpose of Position:\nAssist Property Management with the day-to-day operations and tenant relations of assigned property or portfolio through the coordination of tenant requests and administration of maintenance services.Serve as the primary point of contact for tenant services.\nEssential Functions:\nTenant Relations\nAssist in the day-to-day operations of the property and with promoting, establishing, and maintaining positive relations with tenants.\n\nProvide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.\n\nProvide high quality of customer service and take an active role in the tenant retention program.\n\nCoordinate holiday and special events such as welcome breakfasts, recycling audits/promotional recycling events, bicycle safety events, blood drives, ice cream socials, etc.\n\nOperations\nCreate and code purchase orders utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.\n\nTroubleshoot and reach out to vendors to review questionable or inaccurate billings.\n\nManage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption.\n\nMaintain and update insurance certificate files for all contractors performing work at the properties.\n\nAssist with the scheduling of contractor work (ex: window washing) and coordinate with tenants.\n\nContribute toward overall office operational needs by helping to provide phone coverage during lunchtime, vacation, sick days, etc., as well as providing administrative support related to maintaining property management operations as necessary.\n\nAnswer and route phone calls and emails from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.\n\nAbstract critical data from Angus and various databases and tools for analysis and presentation to PM team monthly, to track trends and manage data to improve response to tenant requests and issues.\n\nExecute prompt, accurate billing of tenant work orders for billable services on a biweekly basis.\n\nIn support of the Assistant Property Manager/Property Manager, you may be involved in the following:\nRegularly inspecting tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same.\n\nManaging and facilitating the execution of tenant work order requests with building staff and/or outside vendors to completion in a timely manner.\n\nAiding with the development of RFP's and execution of contracts and purchase orders.\n\nAssisting with tenant communications, logistical coordination, and site impacts related to CapEx projects in assigned properties as required.\n\nMonitoring service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order.\n\nMaintaining financial management responsibilities including providing the preparation of budgets, accruals, reforecasts and reporting budget variances.\n\nCoordinating with external contractors (i.e. janitorial, security, etc.) and internal departments (i.e. engineering, accounting, leasing and construction, etc.) to ensure seamless customer service is delivered.\n\nWorking with Leasing Department to facilitate showings, ensure that vacant space is in showable condition and respond to any operational questions from the Leasing Representatives.\n\nWorking with Marketing Department to facilitate creating a sense of place through holding tenant relation functions, events, and promotions.\n\nGeneral\nUpdate and maintain current daily and emergency tenant contact lists and tenant information manuals.\n\nProvide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.\n\nAssist in the maintenance of an organized updated manual and electronic filing system for all properties, invoices, purchase orders, vendors, invoices, tenant work order billings and other general files.\n\nProcess correspondence with tenants, contractors and other third parties for Property Management staff.\n\nAssist Property Management with contract documentation while following the policies and procedures of internal controls.\n\nMaintain a working knowledge of Company databases and information/reporting tools.\n\nAttend industry conferences and conventions.\n\nRegion/Building Specific Functions:\nPerform other duties and special projects as assigned.\n\nRequirements and Qualifications:\nHigh school diploma or equivalent certification required; Bachelor’s degree preferred.\n\n0 to 3 years of previous customer service experience preferred.Prior administrative experience and experience in property and real estate management highly desirable.\n\nProven customer service and problem-solving skills.\n\nAbility to listen, think clearly and to communicate effectively and courteously in challenging and sometimes stressful situations.\n\nExcellent written and verbal communication skills.\n\nDemonstrated ability to determine needs and achieve results without close supervision.\n\nDemonstrated proficiency with Microsoft Office Applications.\n\nAbility to organize and coordinate work efficiently and set priorities.\n\nAbility to work independently and as part of a team.\n\nConsistently project professionalism in representing BXP at all times.\n\nAbility to work under pressure and effectively meet deadlines.\n\nFlexibility to work beyond the regular work schedule.\n\nPhysical Requirements:\nInvolves work of a general office nature usually performed sitting such as operation of a computer.\n\nInvolves work of a general office nature usually performed standing such as operation of a multifunction printer.\n\nInvolves movement between departments, and buildings to facilitate work.\n\nRegularly required lifting items that weigh approximately 15 lbs. - 20 lbs.\n\nInternal and External Contacts:\nThe Property Management Coordinator will regularly interface both verbally and in writing, with tenant contacts, with the property management, leasing, construction, development and financial teams as well at external vendors, construction professionals and consultants.\nReporting Structure:\nThis position reports to the senior most property manager in the assigned portfolio who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.\nSalary Range:\n$60,500 - $76,050. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.\nBXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.","description_format":"text","description_chars":7524,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management"],"lifecycle":[{"event":"open","at":"2026-10-07T20:03:52Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":23,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":76050,"is_top_pay":true},"html_url":"https://alion.io/job/bxp-property-management-coordinator-3","json_url":"https://alion.io/job/bxp-property-management-coordinator-3.json","meta":{"generated_at":"2026-10-12T03:33:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5581,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1988391},"rest":"https://alion.io/mcp/rest/get_company?id=1988391"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbxp-property-management-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbxp-property-management-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbxp-property-management-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bxp-property-management-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbxp-property-management-coordinator-3"}]}