{"id":1518010,"url":"https://alion.io/job/bxp-property-management-coordinator","title":"Property Management Coordinator","company":{"id":1988391,"name":"BXP","domain":"bxp.com","url":"https://alion.io/company/bxp-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":66500,"max":83655,"currency":"USD","period":"year","gross":null,"usd_annual":83655},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-08-17T20:33:12Z","employer_posted_date":"2026-08-17","last_verified_at":"2026-10-06T22:23:57Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"Primary Purpose of Position:\nAssist Property Management with the day-to-day operations and client relations of assigned property or portfolio through the coordination of client requests and administration of maintenance services. Serve as the primary point of contact for client services.\nEssential Functions:\nOperations\nCreate purchase orders and service contracts, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets. \nPerform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances. \nResponsible for diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.\nManage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption.\nMaintain and update insurance certificate files for all contractors performing work at the properties.\nManage new vendor setup. \nExecute prompt, accurate billing of client work orders for billable services on bimonthly basis.\nAssist with the scheduling of contractor work (ex: window washing) and coordinate with clients.\nContribute toward overall office operational needs by helping to provide phone coverage and administrative support related to maintaining property management operations as necessary.\nAssist Property Management team with gathering and inputting data in property budgets.\nClient Relations\nAssist Property Management in promoting, establishing, and maintaining positive relations with clients and with the day-to-day operations of the property. \nAnswer and route phone calls and emails from clients and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.\nProvide clients and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.\nNotify Property Manager of repeat client complaints or unusual and/or unreasonable situations.\nProvide high quality of customer service and take an active role in client retention program.\nCoordinate for and provide clients with weekly, and holiday / special event notifications such as welcome breakfasts, recycling audits/promotional recycling events, bicycle safety events, blood drives, ice cream socials, etc.\nGeneral\nUpdate and maintain current daily and emergency client contact lists and client information manuals.\nProvide support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.\nAssist in the maintenance of an organized updated manual and electronic filing system for all properties, invoices, purchase orders, vendors, invoices, client work order billings and other general files.\nProcess correspondence with clients, contractors and other third parties for Property Management staff.\nPerform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances. \nAssist Property Management with contract documentation while following the policies and procedures of internal controls.\nRegion/Building Specific Functions:\nPerform other duties and special projects as assigned.\nRequirements and Qualifications:\nHigh school diploma or equivalent certification required. Bachelor’s degree preferred.\n0 to 3 years of previous customer service experience preferred. Prior administrative experience and experience in property and real estate management highly desirable.\nProven customer service and problem solving skills.\nAbility to listen, think clearly and to communicate effectively and courteously in challenging and sometimes stressful situations.\nExcellent written and verbal communication skills.\nDemonstrated ability to determine needs and achieve results without close supervision.\nDemonstrated proficiency with Microsoft Office Applications. \nAbility to organize and coordinate work efficiently and set priorities.\nAbility to work independently and as part of a team.\nConsistently project professionalism in representing BXP at all times.\nAbility to work under pressure and effectively meet deadlines.\nFlexibility to work beyond the regular work schedule.\nPhysical Requirements:\nInvolves work of a general office nature usually performed sitting such as operation of a computer.\nInvolves work of a general office nature usually performed standing such as operation of a fax and printer.\nInvolves movement between departments, and buildings to facilitate work.\nRegularly required lifting items that weigh approximately 15 lbs. - 20 lbs.\nThis is an on-site position and requires in-person attendance.\nInternal and External Contacts:\nThe Property Management Coordinator will regularly interface both verbally and in writing, with client contacts, with the property management, leasing, construction, development and financial teams as well at external vendors, construction professionals and consultants.\nReporting Structure:\nThis position reports to a Property Manager who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.\nSalary Range:\n$66,500 - $83,655. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.\nBXP is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.","description_format":"text","description_chars":6197,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management"],"lifecycle":[{"event":"open","at":"2026-09-30T10:30:57Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.402,"p_room":0.28,"age_days":49,"expected_fill_days":23,"reasons":["conf:0","win:tail","crowd:junior"],"computed_at":"2026-10-06T05:45:30Z"},"pay":{"stated_usd_annual":83655,"is_top_pay":true},"html_url":"https://alion.io/job/bxp-property-management-coordinator","json_url":"https://alion.io/job/bxp-property-management-coordinator.json","meta":{"generated_at":"2026-10-06T23:20:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4590,"day_limit":5000,"remaining_today":410,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1988391},"rest":"https://alion.io/mcp/rest/get_company?id=1988391"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbxp-property-management-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbxp-property-management-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbxp-property-management-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bxp-property-management-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbxp-property-management-coordinator"}]}