Payroll Specialist

Job Title: Payroll Specialist

Organisation: C-Care Uganda

Duty Station: Kampala, Uganda

About Organisation:

C-Care IHK formerly International Hospital Kampala (IHK) is a tertiary, multi-specialty hospital that lays its foundation on a ‘Patient first’ ideology. It has been known for delivering leading-edge healthcare to cater for the changing needs of the growing populace and is the epitome of medical innovations and quality healthcare that offers easy connectivity and accessibility to patients from all over the East African region.

Job Summary: To manage the end-to-end payroll function across C-Care East Africa, ensuring accurate, timely and compliant payroll processing while strengthening payroll governance, statutory compliance, data integrity, employee service and payroll-related HR systems. The role supports a complex multi-site healthcare workforce, including clinical and non-clinical employees, locums, consultants, agency staff and expatriates, and ensures that all payroll practices are aligned with approved C-Care policies, internal controls, Group standards and applicable legislation.

Key Duties and Responsibilities:

End-to-End Payroll Management

• Coordinate and process the monthly payroll cycle for all assigned C-Care East Africa entities in accordance with the approved payroll calendar.
• Validate payroll inputs including appointments, confirmations, promotions, transfers, salary changes, allowances, deductions, benefits, exits and final dues.
• Ensure all payroll changes are supported by approved documentation and authorized in line with the delegation of authority.
• Perform pre-payroll and post-payroll reconciliations and resolve variances before salary release.
• Maintain accurate payroll records and ensure pay slips and payroll reports are generated and distributed within agreed timelines.

Healthcare Payroll Administration

• Administer payroll requirements arising from a 24/7 healthcare operating environment, including shift-related payments, overtime, call-duty, standby and other approved clinical allowances.
• Coordinate payroll inputs for permanent employees, fixed-term employees, locums, consultants, visiting specialists, agency staff and other approved healthcare workforce categories.
• Validate clinical payroll inputs against approved rosters, attendance and Time & Attendance data before processing.
• Work closely with Nursing, Medical Services, Operations and HR Managers to ensure clinical workforce payments are accurate, authorized and supported by source records.
• Maintain appropriate payroll controls for high-volume and variable healthcare payments to minimize leakage, duplication and overpayment.

Payroll Governance, Controls & Compliance

• Maintain robust payroll controls, maker-checker arrangements and segregation of duties across the payroll process.
• Review payroll exception reports and investigate unusual movements, duplicate payments, unexplained allowances or other anomalies.
• Ensure compliance with applicable tax, social security, pension, labor and payroll-related statutory requirements in each jurisdiction.
• Coordinate timely statutory remittances and maintain supporting schedules, confirmations and reconciliations.
• Maintain payroll SOPs, process maps, checklists and control documentation in line with C-Care governance requirements.

HRIS, Time & Attendance and Data Integrity

• Maintain payroll master data within SeamlessHR and other approved HR/payroll systems.
• Ensure alignment between employee master data, payroll, contracts, HR records, Time & Attendance, rosters and Finance records.
• Support payroll system configuration, testing, upgrades and process automation in collaboration with HR, IT and Finance.
• Monitor data quality and resolve payroll-related master-data discrepancies promptly.
• Protect employee payroll information and ensure appropriate confidentiality, access controls and data privacy.

Payroll Reporting & Workforce Analytics

• Prepare monthly payroll reports covering payroll cost, headcount, overtime, allowances, deductions, locum/consultant costs, expatriate costs and material payroll movements.
• Prepare payroll variance analysis against prior month, budget and approved establishment.
• Provide payroll data and insights to support workforce planning, productivity analysis and manpower-cost management.
• Support the Head of HR – East Africa with accurate payroll information for executive reporting, HR dashboards and workforce reviews.
• Identify cost trends, control gaps and opportunities for efficiency and provide practical recommendations.

Audit & Risk Management

• Support internal, external, statutory and other payroll-related audits and ensure required documentation is readily available.
• Track payroll audit findings and support timely closure of agreed corrective actions.
• Identify payroll risks and escalate material control, compliance or data-integrity issues to the Head of HR – East Africa.
• Maintain complete payroll audit trails for all changes and transactions.

Employee Payroll Services

• Provide professional and confidential support to employees on payroll enquiries, payslips, deductions, tax matters and approved payroll corrections.
• Resolve payroll queries within agreed service levels and maintain appropriate query logs for recurring issues.
• Coordinate final-pay calculations for exiting employees in line with policy and statutory requirements.
• Provide clear payroll guidance to HR Managers and relevant business stakeholders.

Continuous Improvement & Digitalization

• Identify opportunities to simplify, standardize and automate payroll processes.
• Reduce manual interventions, duplicate work and spreadsheet dependency where approved system functionality exists.
• Support continuous improvement initiatives across payroll, Time & Attendance and HR Services.
• Contribute to a culture of accuracy, accountability, service excellence and disciplined execution.

Qualifications, Skills and Experience:

• Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration or a related field.
• Professional payroll, accounting, HR or tax qualification/certification is an added advantage.
• Minimum 4–6 years’ progressive payroll experience in a medium to large, multi-site organisation.
• Healthcare payroll experience is strongly preferred, particularly experience supporting a 24/7 workforce with shifts, overtime, locums, consultants or other variable-pay arrangements.
• Demonstrated experience using HRIS/payroll systems; experience with SeamlessHR or a comparable platform is an advantage.
• Experience supporting payroll audits, statutory compliance, payroll reconciliations and payroll controls.
• Experience working with HR, Finance and operational stakeholders in a complex service environment is preferred.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Click Here

Deadline: 8th October 2026

NB: Only shortlisted candidates will be contacted.

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Level of Education: bachelor degree

Work Hours: 8

Experience in Months: 48