{"id":1875540,"url":"https://alion.io/job/c-care-payroll-specialist","title":"Payroll Specialist","company":{"id":2415583,"name":"C-Care","domain":"c-care.com","url":"https://alion.io/company/c-care-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kampala, Uganda"],"countries":["UG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":95000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2427},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-30T01:14:05Z","employer_posted_date":null,"last_verified_at":"2026-09-30T01:14:05Z","board_verified":false,"closed_at":null,"days_open":14,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":14},"description":"Job Title: Payroll Specialist\n\nOrganisation: C-Care Uganda\n\nDuty Station: Kampala, Uganda\n\nAbout Organisation:\n\nC-Care IHK formerly International Hospital Kampala (IHK) is a tertiary, multi-specialty hospital that lays its foundation on a ‘Patient first’ ideology. It has been known for delivering leading-edge healthcare to cater for the changing needs of the growing populace and is the epitome of medical innovations and quality healthcare that offers easy connectivity and accessibility to patients from all over the East African region.\n\nJob Summary: To manage the end-to-end payroll function across C-Care East Africa, ensuring accurate, timely and compliant payroll processing while strengthening payroll governance, statutory compliance, data integrity, employee service and payroll-related HR systems. The role supports a complex multi-site healthcare workforce, including clinical and non-clinical employees, locums, consultants, agency staff and expatriates, and ensures that all payroll practices are aligned with approved C-Care policies, internal controls, Group standards and applicable legislation.\n\nKey Duties and Responsibilities:\n\nEnd-to-End Payroll Management\n\nCoordinate and process the monthly payroll cycle for all assigned C-Care East Africa entities in accordance with the approved payroll calendar.\n\nValidate payroll inputs including appointments, confirmations, promotions, transfers, salary changes, allowances, deductions, benefits, exits and final dues.\n\nEnsure all payroll changes are supported by approved documentation and authorized in line with the delegation of authority.\n\nPerform pre-payroll and post-payroll reconciliations and resolve variances before salary release.\n\nMaintain accurate payroll records and ensure pay slips and payroll reports are generated and distributed within agreed timelines.\n\nHealthcare Payroll Administration\n\nAdminister payroll requirements arising from a 24/7 healthcare operating environment, including shift-related payments, overtime, call-duty, standby and other approved clinical allowances.\n\nCoordinate payroll inputs for permanent employees, fixed-term employees, locums, consultants, visiting specialists, agency staff and other approved healthcare workforce categories.\n\nValidate clinical payroll inputs against approved rosters, attendance and Time & Attendance data before processing.\n\nWork closely with Nursing, Medical Services, Operations and HR Managers to ensure clinical workforce payments are accurate, authorized and supported by source records.\n\nMaintain appropriate payroll controls for high-volume and variable healthcare payments to minimize leakage, duplication and overpayment.\n\nPayroll Governance, Controls & Compliance\n\nMaintain robust payroll controls, maker-checker arrangements and segregation of duties across the payroll process.\n\nReview payroll exception reports and investigate unusual movements, duplicate payments, unexplained allowances or other anomalies.\n\nEnsure compliance with applicable tax, social security, pension, labor and payroll-related statutory requirements in each jurisdiction.\n\nCoordinate timely statutory remittances and maintain supporting schedules, confirmations and reconciliations.\n\nMaintain payroll SOPs, process maps, checklists and control documentation in line with C-Care governance requirements.\n\nHRIS, Time & Attendance and Data Integrity\n\nMaintain payroll master data within SeamlessHR and other approved HR/payroll systems.\n\nEnsure alignment between employee master data, payroll, contracts, HR records, Time & Attendance, rosters and Finance records.\n\nSupport payroll system configuration, testing, upgrades and process automation in collaboration with HR, IT and Finance.\n\nMonitor data quality and resolve payroll-related master-data discrepancies promptly.\n\nProtect employee payroll information and ensure appropriate confidentiality, access controls and data privacy.\n\nPayroll Reporting & Workforce Analytics\n\nPrepare monthly payroll reports covering payroll cost, headcount, overtime, allowances, deductions, locum/consultant costs, expatriate costs and material payroll movements.\n\nPrepare payroll variance analysis against prior month, budget and approved establishment.\n\nProvide payroll data and insights to support workforce planning, productivity analysis and manpower-cost management.\n\nSupport the Head of HR – East Africa with accurate payroll information for executive reporting, HR dashboards and workforce reviews.\n\nIdentify cost trends, control gaps and opportunities for efficiency and provide practical recommendations.\n\nAudit & Risk Management\n\nSupport internal, external, statutory and other payroll-related audits and ensure required documentation is readily available.\n\nTrack payroll audit findings and support timely closure of agreed corrective actions.\n\nIdentify payroll risks and escalate material control, compliance or data-integrity issues to the Head of HR – East Africa.\n\nMaintain complete payroll audit trails for all changes and transactions.\n\nEmployee Payroll Services\n\nProvide professional and confidential support to employees on payroll enquiries, payslips, deductions, tax matters and approved payroll corrections.\n\nResolve payroll queries within agreed service levels and maintain appropriate query logs for recurring issues.\n\nCoordinate final-pay calculations for exiting employees in line with policy and statutory requirements.\n\nProvide clear payroll guidance to HR Managers and relevant business stakeholders.\n\nContinuous Improvement & Digitalization\n\nIdentify opportunities to simplify, standardize and automate payroll processes.\n\nReduce manual interventions, duplicate work and spreadsheet dependency where approved system functionality exists.\n\nSupport continuous improvement initiatives across payroll, Time & Attendance and HR Services.\n\nContribute to a culture of accuracy, accountability, service excellence and disciplined execution.\n\nQualifications, Skills and Experience:\n\nBachelor’s degree in Human Resources, Accounting, Finance, Business Administration or a related field.\n\nProfessional payroll, accounting, HR or tax qualification/certification is an added advantage.\n\nMinimum 4–6 years’ progressive payroll experience in a medium to large, multi-site organisation.\n\nHealthcare payroll experience is strongly preferred, particularly experience supporting a 24/7 workforce with shifts, overtime, locums, consultants or other variable-pay arrangements.\n\nDemonstrated experience using HRIS/payroll systems; experience with SeamlessHR or a comparable platform is an advantage.\n\nExperience supporting payroll audits, statutory compliance, payroll reconciliations and payroll controls.\n\nExperience working with HR, Finance and operational stakeholders in a complex service environment is preferred.\n\nHow to Apply:\n\nAll suitably qualified and Interested applicants should apply online at the link below.\n\nClick Here\n\nDeadline: 8th October 2026\n\nNB: Only shortlisted candidates will be contacted.\n\nFor more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline\n\nLevel of Education: bachelor degree\n\nWork Hours: 8\n\nExperience in Months: 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