{"id":2638691,"url":"https://alion.io/job/c-tran-procurement-contracts-administrator","title":"Procurement & Contracts Administrator","company":{"id":2589536,"name":"C Tran","domain":"c-tran.com","url":"https://alion.io/company/c-tran","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vancouver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1837},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-11T00:00:00Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-15T22:36:21Z","board_verified":true,"closed_at":null,"days_open":35,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":35},"description":"Position Title:\nProcurement & Contracts AdministratorJob Code:\nJob Code: PCOADMPay Range:\n$6,932.00 - $10,397.00Job Description:\nFLSA Exempt\nNon-Represented\nSummary\nA professional level position involving the coordination, administration, and compliance of the public procurement process for all supplies, equipment, services, and materials required by C-TRAN. The position will report to the Manager of Procurement and Contracts within the Finance Division.\nScope of Responsibility\nThe incumbent will perform regular and recurring work situations, with occasional variations from the norm, involving a high degree of complexity, and will contribute to the development of new priorities and objectives that govern the work of procurement. Contacts may contain confidential/sensitive information necessitating discretion at all times. Provides oversight and direction to management and vendors during the procurement process.\nWork is performed independently with limited direction from the Manager of Procurement and Contracts and considerable judgment is expected to be exercised in the execution of duties. Actions have a significant impact on benefits or costs in time, money, or public/employee relations. Errors can lead to bid protests, grant sanctions, audit findings, and adverse public information.\nEssential Functions\nThe following summarizes the essential or key responsibilities/attributes of the position the incumbent will be required to perform with or without reasonable accommodation:\nPrepares and distributes requests for proposals, invitations to bid, and other solicitation documents related to the purchase of supplies, equipment, services, and materials.\n\nCoordinates the development of written specifications for equipment and scopes of work for services required to meet the agency’s needs.\n\nConducts pre-proposal and pre-bid conferences, and public bid openings. Tabulates data for terms and price and conducts price analyses as required.\n\nCoordinates and facilitates the bid/proposal evaluation process. Provides staff assistance to evaluation committees, project teams, and participates in contract negotiations.\n\nEducates agency staff of the agency’s Procurement Policy and Procedures, and responsible for enforcement and adherence to the Procurement Policy and Procedures.\n\nCreates and processes contracts, reviews contract documents for completeness and accuracy, prepares contract amendments, and change orders.\n\nReviews and approves department requisitions.\n\nEnsures agency compliance with all federal and state regulations and reporting requirements as it relates to all procurements.\n\nEnsures compliance with federal and state requirements on public works contracts.\n\nReviews applicable prevailing wage and certified payroll documentation. Verifies that all applicable public works requirements have been met prior to the issuance of contractor payments.\n\nProvides information regarding purchasing procedures to agency staff and interested vendors. Facilitates training of project managers and other staff in the implementation and ongoing use of purchasing policies and procedures.\n\nAssists departments by contacting vendors to obtain quotes as necessary; researching availability, quality, and price of equipment and supplies; and preparing summary documentation.\n\nAssists the Disadvantaged Business Enterprise (DBE) liaison on communication between the public and the agency. Assists the DBE Liaison Officer with maintaining compliance with federal and state laws. Assists with the development and revision of the agency DBE Program as needed. Prepares reports for the Federal Transit Administration (FTA) that identifies any DBE activity on procurements funded with federal funds. Calculates and reports the agency’s DBE goal and the methodology for goal calculation to the FTA.\n\nAssists with the validation of data provided to the State of Washington on Public Works.\n\nConducts on-site compliance reviews with Contractors for C-TRAN established programs. Reviews and provides preliminary analysis of forms for final review/approval from Manager of Procurement and Contracts. Assists Contractor with filing the correct forms in accordance with the applicable program.\n\nConducts compliance review of procurements to ensure all applicable forms and documentation are included as part of the procurement file.\n\nAssists with the development and maintenance of logs and records relating to procurement, contract administration, and compliance related activities.\n\nAssists with developing and revising agency procurement procedures to comply with federal and state laws and regulations.\n\nOther Functions\nPerforms other duties as required.\n\nKnowledge, Skills, and Abilities\nKnowledge of\nWashington and Federal Transit Administration regulations, public procurement policies, and best practices for acquiring a wide variety of goods and services, including professional services and public works.\n\nFull purchasing cycle and how it affects other parts such as accounts payable.\n\nFederal and state regulations, industry procurement best practices, and agency policy and procedures specific to each type of procurement.\n\nComprehensive, practical knowledge of public purchasing methods and procedures, regulatory requirements, DBE requirements, and specification and contract writing techniques related to materials management procedures required.\n\nGeneral understanding of agency needs for each procurement and ability to comprehend information provided by various vendors.\n\nUnderstanding of financial concepts related to costing and the ability to evaluate pricing.\n\nSkill in\nRequires good customer service skills.\n\nExcellent verbal and written communication skills required.\n\nConflict management and problem-solving skills as part of the evaluation and negotiation processes.\n\nProficiency in Microsoft Word required. Intermediate level skills in Microsoft Excel desired.\n\nMust be able to work with numbers accurately and understand verbal instructions.\n\nMust be able to critically evaluate specifications and scopes of work in order to improve their overall quality and to help ensure that the agency is able to procure what it needs.\n\nStrong leadership, attention to detail, and trustworthiness required.\n\nAbility to\nUse tact, discretion, and courtesy in interdepartmental, Board of Directors, and public contacts.\n\nInstill and present a positive image of C-TRAN to internal and external customers.\n\nProvide advice to others on specific problems or general policies. Contracts require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.\n\nWork under pressure in all situations and deadlines.\n\nEducation and Experience\nRequires a bachelor’s degree in purchasing, business administration, or a related field and three (3) to five (5) years’ purchasing experience that demonstrates complete competency and knowledge of the principles and practices of purchasing. Public sector experience preferred. Position related certification and/or additional experience preferred.\nComprehensive, practical knowledge of public purchasing methods and procedures, regulatory requirements, DBE requirements, and specification and contract writing techniques related to materials management procedures required.\nRequires the ability to work under pressure situations and deadlines.\nAdditional Requirements\nRegular, dependable attendance required.\n\nA valid driver’s license from state of residence and a good driving record are preferred.\n\nMust be able to comply with C-TRAN’s nonsmoking policy and work in a nonsmoking work environment.\n\nMust maintain a physical condition, which, either with or without accommodation, allows completion of all essential duties.\n\nMust promote and model safety within the department and agencywide through reporting and addressing safety issues, supporting safety campaigns, maintaining a safe work area, assisting in safety training documentation, and certification record keeping.\n\nImmigration Reform and Control Act of 1986.\nIf selected for the position, documentation that you are a United States citizen, or an alien lawfully authorized to work in the United States will be required to establish your identity and work authorization in accordance with the employer’s obligation under the Immigration Reform and Control Act of 1986.\nCriminal Background Investigation.\nIf selected for this position, employment will be conditional, pending completion of a criminal background investigation.\nPublic Disclosure Policy No. 510\nAll employees are required to retain public records, in accordance with C-TRAN’s Public Disclosure Policy No. 510. A public record is defined in RCW 42.56.010 (3) as any writing that is prepared, owned, used, or retained by any state or local government agency, and which contains information that relates to the conduct of government, or the performance of any governmental or proprietary function. The term “writing” is broadly defined in the Public Records Act, to include not only traditional written records, but also photos, maps, videos, voicemails, webpage and social media content, emails, text messages and tweets (RCW 42.56.010 (4)).\n---------------------------------------------------------------------------------------------------------\nThe statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive list of work requirements. Individuals may perform other assigned duties, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.\nOur EEO Policy\nCTRAN is an equal opportunity employer (Minorities/Females/Disabled/Veterans).We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.","description_format":"text","description_chars":10137,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Public Finance"],"lifecycle":[{"event":"open","at":"2026-10-15T18:08:49Z"}],"visa":[],"liveness":{"score":24,"band":"cold","label":"Long shot","p_open":1,"p_active":0.533,"p_room":0.45,"age_days":35,"expected_fill_days":20,"reasons":["conf:7","win:tail"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/c-tran-procurement-contracts-administrator","json_url":"https://alion.io/job/c-tran-procurement-contracts-administrator.json","meta":{"generated_at":"2026-10-16T22:51:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4543,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2589536},"rest":"https://alion.io/mcp/rest/get_company?id=2589536"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fc-tran-procurement-contracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fc-tran-procurement-contracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fc-tran-procurement-contracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/c-tran-procurement-contracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fc-tran-procurement-contracts-administrator"}]}