{"id":2616332,"url":"https://alion.io/job/cadca-program-operations-associate","title":"Program Operations Associate","company":{"id":1937689,"name":"CADCA","domain":"cadca.org","url":"https://alion.io/company/cadca","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alexandria, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2427},"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-09-25T00:00:00Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-24T10:21:47Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Program Operations Associate\nCADCA | Alexandria, VA | Hybrid\nKeep the engine running behind programs that reach communities nationwide.\n______________________________________________________________________________________________________\nCADCA is the premier prevention association in the country, equipping more than 7,000 coalitions across the United States and 28+ countries with the tools, knowledge, and support they need to fight substance misuse and create lasting change. Our youth programs, customized trainings, and national conferences only work because someone is keeping the details, deadlines, and logistics airtight behind the scenes - that's where you come in.\nWe're looking for a highly organized, detail-driven Program Operations Associate to support the coordination and delivery of CADCA's youth programs, conference programming, customized trainings, and strategic initiatives. You'll report to the Director of Youth Programs, Conference Programming, and Strategic Initiatives, and as your knowledge of CADCA's programs grows, so will your ownership - from resolving routine questions independently to running smaller training engagements start to finish.\nWhat You'll Do\n______________________________________________________________________________________________________\nProgram & Training Coordination\nSupport the coordination and delivery of customized trainings, youth programs, conference programming, and assigned strategic initiatives.\nServe as a go-to point of contact for trainers, clients, and participants, independently handling routine inquiries.\nFacilitate virtual trainings - participant and trainer communication, Zoom logistics, breakout rooms, and routine troubleshooting.\nTake the lead on smaller training engagements from planning through completion as your experience grows.\nAnticipate next steps, follow things through to completion, and resolve routine questions before they need to be escalated.\nContracts, Budgets & Financial Administration\nDraft trainer and client contracts using established templates and approved terms, routing agreements through to full execution.\nManage routine training-related financial processes - reviewing trainer invoices, submitting documentation to Finance, and preparing client invoice requests after trainings wrap.\nBuild training budgets from established templates and support more complex budget development alongside the Director and other departments.\nTraining & Conference Operations\nCoordinate trainer logistics, accommodations, materials, printing, shipping, and other operational needs for assigned programs and trainings.\nKeep training calendars, trainer staffing hours, project deadlines, and tracking systems current in Monday.com and related platforms.\nSet up and maintain Academy courses, participant records, and related materials in Docebo.\nSupport programming and onsite operations for CADCA's National Leadership Forum and Mid-Year Training Institute - trainer/presenter communication, materials, scheduling, and routine conference inquiries.\nMaintain accurate program records and working knowledge of CADCA's programs, processes, and calendars to keep things running smoothly when the Director is unavailable.\nPitch in on additional program operations and administrative support as needed\nWhat You Bring\n_______________________________________________________________________________\nA bachelor's degree\nExcellent organizational and time-management skills, with the ability to juggle multiple priorities and deadlines\nStrong attention to detail, accuracy, and follow-through\nComfort working independently within established processes, using sound judgment about when to escalate\nInitiative and resourcefulness - you spot next steps and solve routine problems without being asked\nStrong written, verbal, interpersonal, and customer-service skills\nAn appetite for learning new systems and processes and turning that into increasingly independent ownership\nProficiency with Microsoft Office and virtual meeting platforms, plus a willingness to learn project management systems, learning management systems, and e-signature platforms\nThe ability to thrive in a fast-paced environment, solo and as part of a team\nPreferred:\n1-3 years of relevant experience in program coordination, training or event operations, project coordination, nonprofit operations, or a related area\nTravel\n_______________________________________________________________________________\nAttendance at CADCA's two annual conferences is required - the National Leadership Forum in the Washington, DC metro area, and the Mid-Year Training Institute in a rotating host city. Occasional additional travel may be needed to support customized trainings or other program activities.\nWhat We Offer\n_______________________________________________________________________________\nExcellent medical, dental, and vision plans\nGenerous paid time off and holidays\nA collaborative, mission-driven workplace\nRegular hours (8:30 am-5:30 pm, Monday-Friday), with additional hours as needed during our signature events\nHybrid schedule - 3 days in office, 2 working from home after 90 days\nReady to Make a Difference?\n_______________________________________________________________________________\nIf you love bringing order to complexity and want your work to directly power programs that reach communities nationwide, we'd love to hear from you. Apply today and help keep CADCA's mission-critical programs running like clockwork.\nApplicants must have residency in VA, MD, or DC and be currently authorized to work for any employer in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of an employment visa at this time.\nCADCA is located at 500 Montgomery Street, Suite 400, Alexandria, VA 22314","description_format":"text","description_chars":5775,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Law Enforcement","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-15T12:21:40Z"}],"visa":[],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.659,"p_room":0.55,"age_days":29,"expected_fill_days":24,"reasons":["conf:0","win:tail","comp:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/cadca-program-operations-associate","json_url":"https://alion.io/job/cadca-program-operations-associate.json","meta":{"generated_at":"2026-10-24T11:44:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16788,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1937689},"rest":"https://alion.io/mcp/rest/get_company?id=1937689"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcadca-program-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcadca-program-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcadca-program-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cadca-program-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcadca-program-operations-associate"}]}