{"id":2418788,"url":"https://alion.io/job/cai-executive-coordinator","title":"Executive Coordinator","company":{"id":1819291,"name":"CAI","domain":"cai.io","url":"https://alion.io/company/cai-io","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":17500,"period":"year","method":"role_country_seniority_unknown","sample_n":78},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Power Apps","optional":false},{"name":"Power Automate","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-13T05:17:54Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Executive CoordinatorReq number:\nR8657Employment type:\nFull timeWorksite flexibility:\nOnsiteWho we are\nCAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.\nJob Summary\nAs Executive Coordinator you will provide dedicated executive, administrative, coordination, and digital support to the Deputy Director General (DDG) of the Information Technology Department (ITD). The role will support calendar and travel management, executive communications, meeting coordination, departmental follow-ups, reporting, documentation, and day-to-day operations of the DDG’s office.Job Description\nWe are looking for a Executive Coordinator who will play a key role in reviewing, designing and documenting business processes, elicit functional and non-functional requirements and, if needed, conduct quality assurance tasks in the context of the implementation of new features in MAS and BoardLib. This position will be full-time and hybrid in Mandaluyong City.\nThe ideal candidate will have an MBA from a recognized university, a strong academic record, demonstrated leadership potential, and active involvement in internships, university organizations, volunteer activities, research, or other extracurricular initiatives. Candidates should be comfortable using digital productivity tools and demonstrate an interest in technology, digital transformation, and IT-enabled business support. This position will be full-time and onsite at ADB Headquarters in Manila.\nWhat You’ll Do\nManage the ITD-DDG’s calendar, travel arrangements, meetings, and related logistics\nHelp optimize the DDG’s schedule, priorities, and engagement readiness\nDraft, edit, and format speeches, talking points, briefing notes, correspondence, and other executive communications\nPrepare meeting agendas, minutes, action items, and follow-up trackers\nMonitor action items and commitments arising from meetings and executive engagements\nConsolidate divisional inputs into reports, dashboards, presentations, and status updates\nMonitor departmental deliverables, deadlines, and outstanding actions\nFollow up with ITD divisions and stakeholders to support timely completion of deliverables\nCoordinate communications across ITD divisions, ADB departments, and external stakeholders\nMaintain accurate records, documentation, and digital filing structures\nSupport governance, compliance, administrative, procurement, and budget monitoring activities as required\nPrepare presentations, briefing packs, infographics, internal communications, and other visual materials\nAssist in organizing workshops, meetings, missions, and departmental events involving the DDG\nCoordinate event logistics, materials preparation, documentation, and post-event follow-ups\nPrepare weekly status updates and progress reports for the DDG and designated supervisor\nSupport other executive, administrative, digital, and coordination requirements as assigned\nProficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint\nAbility to prepare professional documents, presentations, trackers, and reports using advanced formatting and productivity features\nStrong email and calendar management skills using enterprise collaboration platforms\nComfortable working with shared drives, document management systems, and digital filing structures\nBasic data handling and reporting skills, including Excel sorting, tracking, and summary tables\nFamiliarity with Power BI or other dashboard and reporting tools\nExposure to Microsoft Power Platform tools such as Power Apps, Power Automate, or Forms\nExperience using Canva, Adobe Creative Suite, or similar tools for visual materials and presentations\nInterest in AI-enabled tools for productivity, content summarization, drafting, and workflow support\nFamiliarity with project tracking, task management, and collaborative platforms\nExperience with workflow automation or low-code/no-code tools\nExperience with digital content production\nKnowledge of data visualization, reporting, or analytics\nInterest in digital transformation, IT governance, or technology-enabled business support\nWhat You’ll Need\nRequired:\nMBA degree from a recognized university\nStrong academic record\nExcellent organizational and time management skills\nStrong written and verbal communication skills\nAbility to prepare professional correspondence, reports, presentations, and other executive materials\nHigh level of discretion, professionalism, and attention to detail\nStrong analytical and problem-solving skills\nAbility to manage multiple priorities and evolving requirements\nAbility to work effectively in a multicultural and matrixed environment\nWillingness to learn from senior leadership and adapt to changing priorities\nProficiency in Microsoft Office Suite and enterprise collaboration tools\nPreferred:\nInternship, project-based, volunteer, or professional experience in executive support, administration, coordination, digital tools, or IT-related environments\nExposure to executive support functions in a corporate, public sector, or multilateral organization\nFamiliarity with IT governance, project coordination, or departmental reporting\nExperience using digital collaboration, reporting, or workflow automation tools\nLeadership experience through university organizations, volunteering, internships, or similar activities\nFamiliarity with Power BI, Microsoft Power Platform, Canva, Adobe Creative Suite, or similar tools\nInterest in technology, digital transformation, and IT-enabled business support\nPhysical Demands\nAbility to safely and successfully perform the essential job functions\nSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.\nAbility to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor\nReasonable accommodation statement\nIf you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to  (888) 824 - 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