{"id":1748558,"url":"https://alion.io/job/calgary-ab-administrative","title":"Administrative","company":{"id":1862112,"name":"Calgary, AB","domain":"vialtopartners.com","url":"https://alion.io/company/vialtopartners","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-04T01:42:29Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.\nOur teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.\nWorking at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.\nVialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.\nTo learn more about what we do, tune in to our podcastOn the Move to hear expert insights on issues affecting global mobility, and read about thelatest news in the industry. You can also follow us onLinkedin andInstagram.\nWe are looking for a confident, highly organised and proactive individual to join our team in the role ofExecutive Assistant. This is a hands-on, people-focused position that sits at the heart of our Sydney operations, with responsibilities spanning across team coordination, officemanagement, and senior leadership support.\nIn this role, you’ll be responsible for supporting our Partners in managing their time, priorities, and client commitmentsas well as ensuring the smooth day-to-day running of the Sydney office. It’s a role that blends structure and flexibility, ideal for someone who enjoys working across multiple areas and thrives in a collaborative,fast-pacedenvironment.\nKey responsibilities include:\nManaging calendars, booking travel, and processing expenses forfour senior Partners.\n\nAssisting in the creation of presentations, client materials, and internal documents.\n\nSupporting marketing efforts such as email campaigns, event invitations, and webinar coordination.\n\nMaintaining client lists and assisting with debtor tracking and follow-ups.\n\nCollaborating with EAs across other locations and stepping in to support as needed.\n\nActing as the primary liaison with our building management and ensuring the office remains clean, welcoming, and fully stocked.\n\nCoordinating onboarding for new team members, including equipment setup, orientation, and first-day support.\n\nSupporting offboarding by working with HR and IT to return equipment, deactivate access, and manage subscriptions.\n\nOrganising snacks for the office, and special items for celebrations and team milestones.\n\nTaking the lead in organising client and team events, including logistics and catering.\n\nManaging office subscriptions, merchandise orders, and coordinating client and team events across Sydney and APAC.\n\nProviding remote office support to our Adelaide team, including the Partner responsible for the Adelaide team.\n\nThis is a varied role that requires initiative, attention to detail, and excellent communication skills. You’ll be the go-to person for both logistical and people-related support, often helping to fill the gaps between global teams like HR, IT, and Finance.We are a flexible team but equally require the successful applicant to be available to work from our office 3 days per week.\nWhat we’re looking for:\nPrior experience in office managementandexecutive assistance.\n\nA proactive andpositiveattitude withexceptionalorganisationaland communicationskills.\n\nConfidence using tools like Microsoft Office, Docusign andWebinar tools.\n\nSomeone who thrives in a fast-paced environment and enjoys helping others succeed.\n\nSomeone who is a problem solver and uses their initiative to solve problems and issues as they arise.\n\nEmployment type: Part-time\nWe are an equal opportunity employer that does not discriminate on the basis of any legally protected status.\nPlease note, AI is used as part of the application process.","description_format":"text","description_chars":4433,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Professional Services","Business Travel"],"lifecycle":[{"event":"open","at":"2026-10-03T07:20:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":21,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-10-04T02:50:07Z"},"pay":null,"html_url":"https://alion.io/job/calgary-ab-administrative","json_url":"https://alion.io/job/calgary-ab-administrative.json","meta":{"generated_at":"2026-10-04T02:50:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4252,"day_limit":5000,"remaining_today":748,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}