{"id":1748613,"url":"https://alion.io/job/calgary-ab-office-admin-fixed-term","title":"Office Admin - Fixed Term","company":{"id":1862112,"name":"Vialto Partners","domain":"vialtopartners.com","url":"https://alion.io/company/vialtopartners","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":45,"ghost_share":0,"stale_share":0.844,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":49000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":120},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-11T00:00:00Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-12T11:45:17Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Company Description\nVialto is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders, and colleagues.\nOur teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.\nWorking at Vialto is about getting the chance to be part of a global and dynamic team. Globally, Vialto has over 8200 staff in over 150 countries and territories around the world and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.\nVialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true self and share their unique talents and expertise to positively impact the communities we serve.\nTo learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram.\nJob Description\nWe are seeking a candidate who will work with the Business Center Support team to support the day-to-day administrative business activities of the Vialto. This role is 100% on-site at the assigned Vialto office.\nJob Responsibilities\nPick-up, sorting and distribution of daily incoming mail\nPick-up, sorting and coordination of daily outgoing mail / courier packages\nPrinting, photocopying and scanning of documents and updating data management systems\nCourier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related shipment delays\nMonitor and replenish office supplies\nStocking basic kitchen supplies\nAssist with other administrative tasks or project-based work, as required Education and Professional Certification\nHigh school diploma required. A post-secondary education is an asset Work Experience\n1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment during peak periods\nExperience working with printers\nAbility to follow processes and procedures safely and accurately\nExperience with Microsoft and Google suite of products is an asset\nGeneral Attributes\nCritical attributes of this position include: a positive, proactive “can do” attitude and excellent customer service, interpersonal and communication skills\nStrong work ethic, discretion in handling confidential information and ability to prioritize and adapt to changing demands and deadlines\nMust have strong organizational skills, meticulous follow-up and follow-through, good judgment and high attention to detail\nConfidence in ability to work in an ever-changing work environment Communication / Interpersonal Skills\nClearly communicates efficiently and professionally\nExcellent discretion when dealing with sensitive information\nAbility to negotiate and influence effectively\nCustomer / Client Service\nProvides services according to predetermined requirements and quality standards.\nEscalates problems to team lead or manager if unable to resolve\nAbility to take initiative and very client service oriented Problem Solving / Judgment / Decision Making\nExcellent judgment and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility\nThis position follows straightforward guidelines and established practices; major issues are deferred to the team lead or manager to resolve\nAdditional information\nPlease note this is a 3-6 month full-time contract opportunity, starting from Jan 2027 (with the possibility of extension).\nThis role is 100% on-site at the assigned Vialto office.\nHourly rate range for this position is CAD $21-$22.50\nWe are an equal opportunity employer that does not discriminate on the basis of any legally protected status. 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