{"id":3052048,"url":"https://alion.io/job/caliber-senior-fleet-operations-specialist","title":"Senior Fleet Operations Specialist","company":{"id":1928932,"name":"Caliber","domain":"caliber.com","url":"https://alion.io/company/caliber-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":27,"ghost_share":0,"stale_share":0.963,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Lewisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":108000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3801},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-29T13:10:40Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"Service Center\nCSCS TXPosition Summary\nThe Senior Fleet Operations Specialist is responsible for the coordination, optimization, and continuous improvement of fleet operations supporting a large, geographically dispersed mobile workforce.\nThis role serves as a key operational partner to Fleet leadership and field operations, helping manage the full vehicle lifecycle from acquisition and upfitting through deployment, maintenance, reassignment, replacement, recovery, and disposition.\nThe Senior Fleet Operations Specialist is expected to operate with a high level of independence and ownership. This position will analyze fleet data, identify operational opportunities, coordinate complex fleet projects, manage vendor relationships, support business growth, and develop solutions that improve vehicle availability, utilization, cost, and employee experience.\n\nPrimary Responsibilities\n1. Fleet Strategy & Optimization\nAnalyze fleet composition, utilization, age, mileage, maintenance history, and operational requirements.\nIdentify opportunities to reduce unnecessary fleet expense and improve vehicle utilization.\nReview vehicles in the field to determine opportunities for reassignment, redeployment, deflection, replacement, or retirement.\nPartner with Fleet leadership to develop short- and long-term fleet strategies.\nSupport fleet planning based on business growth, market expansion, hiring forecasts, and operational demand.\nIdentify opportunities to maximize existing fleet inventory before purchasing additional vehicles.\nDevelop recommendations for fleet size, vehicle type, replacement timing, and deployment strategy.\nAssist with developing annual fleet budgets and capital requirements.\n\n2. Vehicle Acquisition & Lifecycle Management\nSupport the complete lifecycle of fleet vehicles from acquisition through disposition.\nCoordinate vehicle orders, allocations, deliveries, transportation, upfits, branding, and deployment.\nTrack vehicle orders and delivery schedules and proactively communicate delays or changes.\nDevelop deployment plans for new vehicles based on business needs and market requirements.\nCoordinate vehicle replacements while minimizing operational disruption.\nManage the recovery of outgoing vehicles and coordinate transportation to designated locations.\nAssist with remarketing, auction, trade-in, or other disposition processes.\nMaintain accurate lifecycle records for all fleet assets.\n\n3. Fleet Growth & Expansion\nPartner with Operations and field leadership to understand future vehicle requirements.\nTranslate business growth plans into fleet requirements and deployment schedules.\nForecast vehicle demand based on new-hire plans, market expansion, and operational changes.\nDevelop staging strategies to position vehicles ahead of anticipated growth.\nCoordinate with manufacturers, dealers, upfitters, and transportation providers to meet growth timelines.\nIdentify opportunities to utilize existing inventory before ordering additional vehicles.\nTrack fleet growth projects from planning through final deployment.\n\n4. Vendor & Partner Management\nManage day-to-day relationships with dealerships, manufacturers, upfitters, transportation providers, repair facilities, collision centers, and fleet service partners.\nSolicit and evaluate vendor quotes.\nNegotiate pricing, timing, and service expectations within established authority.\nMonitor vendor performance and identify opportunities for improvement.\nTrack open vendor issues through resolution.\nDevelop strong partnerships while maintaining appropriate cost and service expectations.\nAssist Fleet leadership with vendor evaluations and sourcing decisions.\n\n5. Maintenance, Downtime & Reliability\nMonitor maintenance and repair activity across the fleet.\nIdentify vehicles experiencing excessive downtime or recurring mechanical issues.\nAnalyze maintenance trends and costs to identify opportunities for corrective action.\nCoordinate complex repairs and vehicle recovery.\nWork with vendors to improve repair turnaround times.\nEscalate recurring vehicle issues and recommend potential solutions.\nSupport preventative maintenance compliance and fleet reliability initiatives.\n\n6. Fleet Technology & Telematics\nSupport the administration and continued development of fleet technology platforms.\nManage implementation and deployment of GPS, telematics, vehicle cameras, and related technology.\nAnalyze telematics information to identify opportunities related to utilization, safety, maintenance, and operational efficiency.\nCoordinate device installation, troubleshooting, replacement, and recovery.\nMaintain accurate technology assignments by vehicle, employee, and location.\nAssist with developing reports and dashboards that provide actionable fleet insights.\n\n7. Field Operations Support\nServe as a fleet subject-matter resource for field leaders and employees.\nDevelop clear communication and processes for vehicle deliveries, replacements, transfers, recoveries, and maintenance.\nRespond to escalated fleet issues and coordinate solutions.\nPartner with field leadership to understand operational challenges and develop practical fleet solutions.\nBalance field needs with company policy, budget, and fleet strategy.\nTravel to field locations when necessary to support fleet initiatives, audits, deployments, or special projects.\n8. Fleet Data & Financial Management\nDevelop and maintain fleet reporting and performance dashboards.\nAnalyze fleet operating expenses and identify cost-saving opportunities.\nMonitor metrics such as:\nCost per vehicle\nCost per mile\nMaintenance expenses\nVehicle downtime\nUtilization\nFuel consumption\nVehicle age\nMileage\nReplacement rates\nFleet availability\nVendor spend\nPrepare management reports and presentations for Fleet and Operations leadership.\nUse data to support fleet investment and replacement decisions.\nIdentify financial risks and opportunities within fleet operations.\n\n9. Process Improvement\nIdentify inefficiencies in current fleet processes and develop improved workflows.\nCreate and maintain standard operating procedures for fleet activities.\nLead or participate in fleet process-improvement projects.\nStandardize fleet practices across markets and locations.\nDevelop scalable processes that can support continued company growth.\nMeasure results and communicate improvements to leadership.\n\n10. Special Projects\nLead or support strategic fleet projects such as:\nNew vehicle launches\nFleet replacement programs\nMarket expansions\nFleet technology rollouts\nVehicle standardization\nUpfit programs\nFleet cost-reduction initiatives\nVehicle utilization studies\nVendor transitions\nFleet audits\nNew-hire vehicle deployment programs\nVehicle recovery and remarketing initiatives\n\nDecision-Making & Ownership\nThe Fleet Operations Specialist II is expected to independently manage assigned fleet programs and make operational recommendations within established company guidelines.\nThe role should proactively identify problems rather than simply react to requests.\nQualifications\n\nRequired\n3+ years of experience in fleet, transportation, automotive, logistics, operations, or related field.\nDemonstrated experience managing multiple projects and competing priorities.\nStrong analytical and problem-solving skills.\nAdvanced proficiency with Microsoft Excel and Microsoft Office.\nStrong written and verbal communication skills.\nAbility to work independently and manage projects from beginning to completion.\nStrong vendor and relationship-management skills.\nAbility to analyze operational and financial data.\nAbility to communicate effectively with both corporate leadership and field-level employees.\n\nPreferred\nExperience managing a multi-market or geographically dispersed fleet.\nFleet management software experience.\nTelematics/GPS experience.\nExperience with vehicle acquisition and replacement programs.\nExperience with vehicle upfits and specialty/mobile vehicles.\nExperience with fleet remarketing and vehicle disposition.\nExperience supporting business growth or market expansion.\nExperience developing fleet dashboards and performance metrics.\n\nCore Competencies\nStrategic Thinking \nUnderstands how fleet decisions impact the broader business.\nOperational Ownership \nTakes responsibility for problems and drives them through resolution.\nData-Driven Decision Making \nUses fleet data and financial information to develop recommendations.\nVendor Management \nBuilds productive vendor relationships while maintaining cost and service expectations.\nProject Management \nCan coordinate multiple stakeholders and deadlines to deliver complex fleet initiatives.\nCommunication\nCommunicates clearly with executives, field leaders, employees, vendors, and business partners.\n\nContinuous Improvement \nConsistently looks for ways to make fleet operations more efficient and scalable.\n\nKey Performance Indicators\nPerformance may be measured through:\nFleet availability\nVehicle utilization\nVehicle downtime\nMaintenance cost\nCost per vehicle\nCost per mile\nVehicle replacement cycle time\nNew vehicle deployment time\nVehicle recovery cycle time\nFleet record accuracy\nVendor performance\nFleet operating expense\nSuccessful execution of fleet growth initiatives\nCompletion of process-improvement projects\nField customer satisfaction\nPosition Objective\nThe Senior Fleet Operations Specialist is responsible for helping the organization operate a fleet that is safe, reliable, available, cost-effective, properly utilized, and aligned with business growth.\nThe successful candidate will move beyond simply managing vehicles and become a strategic fleet partner to the business, using data, operational knowledge, vendor relationships, and process improvement to continuously improve fleet performance\nCaliber uses E-Verify to confirm the identity and employment eligibility of all new hires.\nMust be eligible to work in the U.S. with no restrictions.","description_format":"text","description_chars":9864,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United 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