{"id":4050025,"url":"https://alion.io/job/caliberly-procurement-coordinator","title":"Procurement Coordinator","company":{"id":4479767,"name":"Caliberly","domain":"caliberly.com","url":"https://alion.io/company/caliberly","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-11T01:21:40Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T06:02:25Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Title - Procurement Coordinator\nLocation: Dubai, UAE\nAbout the Role\nWe are seeking a detail-oriented and organized Procurement Coordinator to support the sourcing and purchasing of equipment, materials, components, and services required for premium spa, wellness, hydrothermal, and specialized MEP projects.\nThe role will coordinate the complete procurement cycle from supplier identification and quotation requests through purchase orders, shipment tracking, delivery, and documentation. The ideal candidate should have experience in procurement, purchasing, supply chain, or project coordination, preferably within construction, MEP, hospitality, spa, wellness, swimming pool, or specialized equipment industries.\nKey Responsibilities\nProcurement Coordination\nCoordinate day-to-day procurement activities for ongoing spa, wellness, and MEP projects.\nSource materials, equipment, spare parts, and services based on approved project requirements.\nPrepare and issue RFQs to local and international suppliers.\nObtain and compare quotations based on price, quality, lead time, technical specifications, and payment terms.\nPrepare comparative statements and procurement recommendations for management approval.\nCreate and process purchase orders in accordance with approved procedures.\nSupplier Management\nIdentify, evaluate, and develop relationships with reliable suppliers and manufacturers.\nMaintain an updated supplier database covering equipment, materials, spare parts, and specialist services.\nNegotiate pricing, delivery schedules, payment terms, warranties, and commercial conditions.\nFollow up with suppliers regarding quotations, order confirmations, production status, and deliveries.\nMonitor supplier performance and escalate delays, quality issues, or non-conformities.\nSpa & Wellness Equipment Procurement\nCoordinate procurement of specialist equipment and materials for saunas, steam rooms, hammams, hydrotherapy systems, vitality pools, cold plunges, experience showers, water features, and wellness facilities.\nSource pumps, valves, filtration equipment, steam generators, heaters, heat exchangers, piping components, controls, and related MEP materials.\nCoordinate procurement of HVAC, plumbing, electrical, drainage, and specialist wellness-system components.\nReview supplier technical information to ensure equipment and materials meet project requirements.\nProject Procurement\nReview approved BOQs, material schedules, specifications, drawings, and equipment requirements.\nPrepare procurement schedules aligned with project execution timelines.\nTrack long-lead items and ensure timely ordering to prevent project delays.\nCoordinate with project managers, engineers, BIM teams, site teams, and designers regarding procurement requirements.\nEnsure materials are ordered according to approved specifications and quantities.\nLogistics & Delivery Coordination\nTrack purchase orders from order placement through manufacturing, shipment, customs clearance, and final delivery.\nCoordinate with freight forwarders, suppliers, logistics providers, and site teams.\nMonitor expected delivery dates and proactively address delays.\nCoordinate international shipments and documentation where required.\nVerify delivered materials against purchase orders, delivery notes, and approved specifications.\nDocumentation & ERP\nMaintain accurate procurement records, RFQs, quotations, comparison sheets, purchase orders, invoices, and delivery documentation.\nUpdate procurement trackers and prepare regular purchasing status reports.\nMaintain proper documentation for warranties, certificates, technical datasheets, and supplier information.\nUpdate ERP/procurement systems with purchase orders, supplier details, delivery status, and related information.\nEnsure procurement documentation is organized and readily available for project and financial audits.\nCost Control\nMonitor procurement costs against approved budgets and project BOQs.\nIdentify opportunities for cost savings without compromising quality or project requirements.\nCompare local and international sourcing options where appropriate.\nTrack price fluctuations and advise management of significant changes.\nSupport value-engineering initiatives through alternative supplier and material evaluations.\nQuality & Compliance\nEnsure purchased materials and equipment comply with approved technical specifications.\nCoordinate technical submittals, product datasheets, samples, certifications, and approvals.\nWork with engineering and quality teams to resolve material discrepancies or non-conformities.\nEnsure required warranties, certificates, manuals, and commissioning documents are obtained from suppliers.\nQualifications & Experience\nBachelor's Degree or Diploma in Procurement, Supply Chain Management, Business Administration, Engineering, or a related field.\n3-6 years of experience in procurement or purchasing, preferably within MEP, construction, hospitality, spa, wellness, swimming pool, or specialist equipment industries.\nExperience handling local and international suppliers is preferred.\nStrong understanding of RFQs, quotations, comparative statements, purchase orders, and supplier negotiations.\nExperience with ERP/procurement systems and Microsoft Excel.\nUAE procurement experience is preferred.\nKey Skills & Competencies\nProcurement and purchasing coordination\nSupplier sourcing and management\nRFQ and quotation management\nPurchase order processing\nCommercial negotiation\nMEP and specialist equipment procurement\nSpa and wellness equipment knowledge\nInternational sourcing and logistics\nProject procurement planning\nCost comparison and control\nERP/procurement systems\nMicrosoft Excel\nDocumentation and reporting\nStrong follow-up and coordination skills\nExcellent communication and negotiation abilities\nAttention to detail and problem-solving skills\nWhat We Offer\nCompetitive salary and benefits package\nOpportunity to work on premium spa, wellness, hospitality, and luxury projects\nExposure to specialized hydrothermal and wellness equipment\nInternational supplier and procurement exposure\nProfessional and collaborative working environment\nCareer growth and development opportunities\nOpportunity to contribute directly to the successful delivery of high-end wellness projects\nApply 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