{"id":3979762,"url":"https://alion.io/job/california-closets-office-manager-2","title":"Office Manager","company":{"id":6145,"name":"California Closets","domain":"californiaclosets.com","url":"https://alion.io/company/california-closets","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":16,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lisle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-09T16:14:24Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-15T18:53:23Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place - it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as ‘practical magic.’\n The Office Manager is responsible for coordinating office administration, accounts payable/receivable, and the payroll functions of the California Closets Owned (CCO) location. This position works closely with all Operation teams and is responsible for providing complete, accurate, and timely services for the CCO. The Office Manager adapts to a fast-paced, changing environment and exercises independent thought to constantly challenge and improve the status quo.\n***The pay for this opportunity is $55K-$90K DOE with bonus potential***\n***The typical work schedule will be Monday-Friday 8a-5p with some flexibility***\nWhat We Offer:\nCalifornia Closets has both company-owned and franchise locations. This location is company-owned, therefore earns the following benefits:\nHealth insurance - Medical, Dental, and Vision\nPTO days and paid holidays\n401K retirement plan with company match\nGrow your career with us - many promotional opportunities available\nGenerous company discounts\nReferral bonuses \nFranchises are independently owned and operated and may offer different benefits.\nDuties and Responsibilities:\nGenerate credit card expense reports, match bills to the credit card statements and submit for approval. Process deposits and balances in QuickBooks or Epicor within 24-48 hours of receipt.\nReview all invoices for appropriate documentation (3-way match) and seek approval prior to payment. Code and enter account payable invoices.\nPerform week and month-end reconciliation of install revenue.\nProcess bi-weekly payroll reports associated with commission statements and track showroom expenses.\nField all general team member questions/requests and monitor and respond to all vendor/customer inquiries.\nFrequent one-on-one contact with customers, sales team, vendors, and all internal departments to oversee efficiency and client satisfaction throughout the organization.\nCompile, match, scan, and post vendor bills as well as reconcile vendor statements.\nPerform time and attendance administration for hourly warehouse and installation teams and track team member vacation and sick time.\nAssist with the recruiting process including setting up interviews with functional leaders.\nSupport team member on/offboarding and documentation (background, MVR, and processing of payroll).\nEstablish/maintain team member records and team member information and emergency contact details.\nRequest and distribute Worker’s Compensation reports to Safety and HR teams.\nAccurate completion of accounts receivable and payable functions for all customers/trade vendors.\nAdvanced Microsoft Excel skills, including the ability to create and maintain reports, reconcile financial data, and analyze information with a high degree of accuracy.\nDemonstrated financial acumen and attention to detail in payroll administration, accounts payable/receivable, reconciliations, and recordkeeping.\nProven ability to exercise sound judgment and make independent decisions while managing confidential and sensitive information.\nExceptional organizational and time-management skills with the ability to prioritize multiple projects, deadlines, and competing demands.\nSelf-directed professional who can work independently, solve problems proactively, and maintain high performance with minimal supervision.\nStrong ability to coordinate across departments and communicate effectively with operations, sales, and leadership teams.\n Associates Degree related to business administration/accounting from an accredited college or university preferred.\nMinimum high school diploma or GED required.\n1-2 years of administrative experience in construction and/or in the home renovations/improvement industry.\nExperience and/or knowledge of payroll legislation and automated accounting systems.\nAccurate 10-key, experience with data entry and familiarity with GL Coding.\nFlexible work schedule with the ability to work evenings and weekends.\n Find us on Facebook, YouTube, and Instagram\nWe are an equal opportunity employer. We E-Verify.\nAll your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":4623,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan","Flexible schedule","Health insurance","Home office","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Furniture","Kitchens, Bathrooms & Home Improvement"],"lifecycle":[{"event":"open","at":"2026-11-09T19:21:33Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":5,"expected_fill_days":22,"reasons":["conf:1","stale_co","win:early","comp:junior"],"computed_at":"2026-11-15T07:52:55Z"},"pay":null,"html_url":"https://alion.io/job/california-closets-office-manager-2","json_url":"https://alion.io/job/california-closets-office-manager-2.json","meta":{"generated_at":"2026-11-15T22:41:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18841,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6145},"rest":"https://alion.io/mcp/rest/get_company?id=6145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcalifornia-closets-office-manager-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcalifornia-closets-office-manager-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcalifornia-closets-office-manager-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/california-closets-office-manager-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcalifornia-closets-office-manager-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3979762}},{"tool":"search_jobs","arguments":{"company":"californiaclosets.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3979762},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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