{"id":2480371,"url":"https://alion.io/job/campus-services-facilities-coordinator","title":"Facilities Coordinator","company":{"id":4423168,"name":"Campus Services","domain":"campusservices.com","url":"https://alion.io/company/campusservices","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Greenwich, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-10-13T22:35:21Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T02:11:25Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nFacilities Coordinator\nDepartment: FacilitiesReports To: Director of Facilities / Facilities ManagerEmployment Type: Full-Time\nPosition Summary\nThe Facilities Coordinator provides administrative and operational support to the school’s Facilities Department and serves as a key point of contact for work orders, service requests, scheduling, and day-to-day departmental coordination.\nThis position is responsible for receiving, organizing, prioritizing, and assigning work orders to the appropriate Facilities, Maintenance, Custodial, Grounds, or other designated team members. The Facilities Coordinator will monitor the status of requests, follow up on outstanding work, maintain accurate records, and ensure that service requests are addressed in a timely and professional manner.\nThe ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced school environment. This individual should have strong communication and administrative skills and be able to work effectively with facilities staff, school administrators, faculty, employees, vendors, and contractors.\nPay Rate\nUSD $55,000.00 - USD $65,000.00 /Yr.Available Benefits for All Employees\nCompetitive salary and benefits package.\nPaid time off\nPaid holidays\nBenefits\nBenefits Link\nClick here for more benefits information\nor copy this link: https://go-internal.hcsgcorp.com/l/1036773/2025-07-02/5xbpsq/1036773/17514637576MrQym5A/Employee_Benefits_for_Job_Descriptions__7_.pdf\n*Not available in AR.\nResponsibilities\nWork Order & Service Request Management\nReceive and review facilities-related work orders and service requests through the school's designated work order/CMMS system, email, phone, or other communication channels.\nEvaluate incoming requests and determine the appropriate department, trade, or team member to handle each request.\nAssign work orders to maintenance technicians, custodial staff, grounds personnel, or other appropriate team members.\nPrioritize requests based on urgency, safety, operational impact, and school needs.\nMonitor open work orders and follow up with assigned employees to ensure timely completion.\nUpdate work order statuses and maintain accurate documentation.\nEscalate urgent, overdue, or complex requests to the Facilities Manager or Director of Facilities.\nIdentify recurring issues and communicate trends to Facilities leadership.\nAdministrative Support\nProvide day-to-day administrative support to the Facilities Department.\nMaintain department records, schedules, work order reports, employee information, vendor documentation, and other facilities-related records.\nPrepare spreadsheets, reports, schedules, and presentations as needed.\nAssist with tracking department expenses, invoices, purchase orders, and service contracts.\nAssist with scheduling preventative maintenance, inspections, repairs, and vendor visits.\nMaintain calendars and coordinate meetings, appointments, and facilities-related activities.\nAssist with maintaining documentation related to building inspections, permits, certifications, and compliance requirements.\nAssist Facilities leadership with special projects and departmental initiatives.\nTeam Coordination\nCoordinate daily assignments and communicate priorities to Facilities team members.\nAssist with scheduling coverage for maintenance, custodial, grounds, and other facilities functions.\nCommunicate changes in priorities, schedules, and assignments to the appropriate employees.\nFollow up with team members regarding incomplete or outstanding assignments.\nHelp ensure that work is distributed efficiently based on employee responsibilities, skills, availability, and workload.\nSupport the Facilities Manager/Director in maintaining an organized and efficient department.\nSchool & Customer Service\nServe as a professional and responsive point of contact for faculty, staff, administrators, and other school personnel regarding facilities requests.\nCommunicate updates regarding work orders and service requests.\nRespond to questions and concerns in a timely and professional manner.\nCoordinate communication between school departments and Facilities personnel.\nMaintain a customer-service-oriented approach while balancing competing priorities.\nVendor & Contractor Coordination\nAssist with scheduling and coordinating vendors and contractors.\nCommunicate access requirements, schedules, and site information to vendors.\nMaintain vendor contact information and service records.\nAssist with tracking vendor work orders and ensuring completed work is documented.\nEscalate vendor issues or delays to Facilities leadership.\nQualifications\nHigh school diploma or equivalent required; associate degree or additional education in business administration, facilities management, operations, or a related field preferred.\n2+ years of experience in facilities, maintenance, property management, operations, administration, dispatching, or a related field preferred.\nExperience working with work order, CMMS, ticketing, or service request systems preferred.\nStrong organizational and time-management skills.\nExcellent written and verbal communication skills.\nStrong attention to detail and ability to maintain accurate records.\nAbility to prioritize multiple requests and manage competing deadlines.\nStrong computer skills, including Microsoft Office, Outlook, Excel, and related administrative systems.\nAbility to communicate effectively with employees at all levels of an organization.\nPrevious experience in a school, university, healthcare, hospitality, property management, or commercial facilities environment is a plus.\nPreferred Experience\nCandidates with experience in any of the following environments are encouraged to apply:\nK-12 schools or higher education\nFacilities management\nProperty management\nCommercial building operations\nHealthcare facilities\nHospitality\nMaintenance/service companies\nConstruction or building services\nDispatch or service coordination\nCMMS/work order administration\nKey Skills\nWork Order Management\nScheduling & Coordination\nAdministrative Support\nDispatching\nCustomer Service\nMicrosoft Excel\nCMMS / Facilities Management Systems\nVendor Coordination\nOrganization & Time Management\nProblem Solving\nCommunication\nAttention to Detail\nMultitasking","description_format":"text","description_chars":6285,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T22:35:21Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":16,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-14T03:07:09Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/campus-services-facilities-coordinator","json_url":"https://alion.io/job/campus-services-facilities-coordinator.json","meta":{"generated_at":"2026-10-14T03:07:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4842,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4423168},"rest":"https://alion.io/mcp/rest/get_company?id=4423168"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcampus-services-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcampus-services-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcampus-services-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/campus-services-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcampus-services-facilities-coordinator"}]}