{"id":2863589,"url":"https://alion.io/job/canad-inns-administrative-assistant","title":"Administrative Assistant","company":{"id":2220702,"name":"Canad Inns","domain":"canadinns.com","url":"https://alion.io/company/canadinns-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Winnipeg, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":218},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T17:00:45Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T21:52:14Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"We are seeking an experienced, highly organized, and proactive Administrative Assistant to join our Corporate Office team.\nThis role is ideal for an administrative professional with 3-5 years of office administration experience in supporting managers, leadership teams, and multiple departments. The successful candidate will serve as a key administrative resource, helping to coordinate meetings, manage calendars, prepare reports and presentations, track projects and follow-up items, and support day-to-day business operations across the organization.\nThe Administrative Assistant will provide administrative support to leadership and departments including Human Resources, Sales, Finance, Marketing, and Operations as needed. We are looking for someone who is detail-oriented, resourceful, and comfortable working independently in a fast-paced environment while managing multiple priorities and deadlines.\nWorking Hours:\nMonday to Friday, 8:00 a.m. to 4:30 p.m.\nResponsibilities\nProvide administrative support to managers, leadership teams, and multiple departments across the Corporate Office.\nManage calendars, schedule meetings, coordinate appointments, and assist with event planning.\nPrepare meeting agendas, record and distribute meeting minutes, and track action items and follow-up activities.\nPrepare, edit, and distribute reports, presentations, correspondence, spreadsheets, and other business documents.\nCoordinate and track projects, deadlines, deliverables, and departmental initiatives.\nProvide administrative support for company initiatives, including employee recognition and rewards programs, sponsorship activities, business card administration, corporate events, and other organizational projects.\nCoordinate internal supply orders, including order fulfillment, inventory monitoring, restocking, and communication regarding supply requirements.\nMaintain accurate files, databases, and records while ensuring confidentiality and professionalism.\nAssist Human Resources, Sales, Finance, Marketing, Operations, and other departments as business needs arise.\nIdentify opportunities to improve administrative processes, organization, and efficiency.\nPerform other related duties as assigned.\nQualifications\nMinimum 3-5 years of office administration experience, preferably supporting managers, leadership teams, or multiple departments.\n Proven experience providing administrative support, including calendar management, meeting coordination, meeting minutes, and project follow-up.\nStrong organizational, time-management, and project coordination skills, with the ability to manage multiple priorities and deadlines.\nExperience preparing reports, presentations, correspondence, spreadsheets, and other business documents.\nExceptional attention to detail, accuracy, confidentiality, and follow-through.\nExcellent verbal and written communication skills, with strong interpersonal and customer service skills.\nAbility to work independently and collaboratively in a fast-paced environment with minimal supervision.\nStrong problem-solving skills and a proactive, solutions-focused approach.\nProficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat PDF, and related office administration systems.\nAbility to maintain confidentiality and exercise discretion when handling sensitive information.\nAdaptable and flexible, with the ability to support multiple departments and changing business needs.\nOur benefits to support your success:\nRRSP matching contributions up to 3% of an employee's pre-tax salary.\nComprehensive Group Benefit Program featuring Extended Health Care.\nContinued education assistance, Scholarships.\nParticipation in the Employee Canadvantage Rewards Program.\nDiscounts on food and beverages through the Canadvantage Employee Food & Beverage Discount, applicable to restaurants, room rates for both employees and their guests.\nCanad Inns Meal Plan, providing one complimentary meal per working day.\nEmployee Engagement Events such as Staff BBQs, Holiday Parties, Sporting Events, Contests, Prize Draws, and more.\nEmployee Referral Program.\nWellness Benefits, including discounts for fitness facilities and access to the Employee Assistance Program.\nCareer Growth Opportunities.\nAbout Canad Inns:\nCanad Inns is Manitoba's premier Hospitality Service Provider, with a presence in Winnipeg, Brandon, Portage la Prairie, and Grand Forks. As a leading player in the hospitality industry, we are dedicated to delivering exceptional service and excellence to our valued guests. At Canad Inns, we operate with dedication to mutual trust and respect, honesty, openness, and the highest ethical standards across all facets of our business. We believe in fostering lasting relationships, both with our guests and within our dynamic team.\nOur work culture thrives on the principles of collaboration, a positive environment where employees can achieve success. Valuing the unique talents of each team member, we encourage personal development and growth. We are committed to fostering a diverse and inclusive workplace and believe in the strength that comes from embracing unique perspectives and experiences. Carefully selecting our team members, we invest in the growth and well-being of those who become part of our company.\nWe provide reasonable accommodations to qualified persons with disabilities following Canad Inns standards.\nThank you for considering a career with Canad Inns. We look forward to reviewing your application and potentially welcoming you to our team.","description_format":"text","description_chars":5525,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Education assistance","Growth opportunities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Catering & Food Services"],"lifecycle":[{"event":"open","at":"2026-10-19T17:00:45Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.848,"p_room":1,"age_days":3,"expected_fill_days":19,"reasons":["conf:2","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/canad-inns-administrative-assistant","json_url":"https://alion.io/job/canad-inns-administrative-assistant.json","meta":{"generated_at":"2026-10-24T00:51:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1316,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2220702},"rest":"https://alion.io/mcp/rest/get_company?id=2220702"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcanad-inns-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcanad-inns-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcanad-inns-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/canad-inns-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcanad-inns-administrative-assistant"}]}