{"id":2191247,"url":"https://alion.io/job/canada-infrastructure-bank-cib-executive-assistant","title":"Executive Assistant","company":{"id":1656615,"name":"Canada Infrastructure Bank (CIB)","domain":"cib-bic.ca","url":"https://alion.io/company/cib-bic","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":14},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T15:12:11Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-30T16:28:55Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Headquartered in Toronto, the Canada Infrastructure Bank (CIB) is responsible for investing in new infrastructure projects. The CIB’s mission is to work with provincial, territorial, municipal, federal, Indigenous and private sector investor partners to transform the way infrastructure is planned, financed and delivered in Canada.\nThe Executive Assistant will be responsible for providing administrative support to the executive leader of our Commercial Infrastructure team. The core responsibilities will include calendar management for the supported team members comprising of internal and external meetings with stakeholders and government officials, email management, expenses/budget planning support, and organizing and tracking key deliverables for the supported team members. The Executive Assistant will also act as backup administrative support for other team members as needed. \nThe ideal candidate will be a self-starter who possesses a positive, team-player mindset. This role requires someone with strong interpersonal skills who is proactive at problem-solving. \nYour responsibilities include: \nManage calendar of appointments; plan and coordinate supported Executive schedules and proactively prioritize and manage requests for access to their time\nEstablish positive and productive relationships with executive assistant counterparts within the CIB, and externally as required\nKeep the supported Executive(s) well informed of upcoming commitments, and proactively identify forward-looking commitments that need attention\nArrange, confirm, and prepare briefings for scheduled meetings by obtaining relevant background information, materials, and supporting documents prior to each meeting to properly prepare the Executive(s)\nPrioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, and within deadlines\nUtilize project management skills to help organize, track and follow up on corporate initiative timelines and critical paths that are the responsibilities of Executive(s)\nMake travel and other logistics arrangements and prepare itineraries and agendas, and complete expense reports, for Executives and their senior management team within the Travel & Hospitality guidelines\nMonitor the Executive’s mailbox (where applicable), flagging high-priority messages, organizing their to-dos and responding and/or sending emails on their behalf when needed\nPlan, organize, and manage various virtual and on-and-off-site meetings and special events, including meetings with employee(s) and with stakeholders, industry groups, researchers, and other external parties\nMonitor and manage media subscription renewal and industry and stakeholder membership renewal\nProvide guidance on the expense report process, review and verify expense reports being submitted to the Executive(s) for approval are in line with CIB guidelines\nWork with Corporate Finance on annual budget development and ongoing tracking, and processing of invoices\nLiaise with IT support to resolve any technical issues\nManage special projects, pursue continuous improvement initiatives, and perform other duties as required\nProvide direct management and/or mentoring to other administrative staff within the team or the CIB\nThe ideal profile: \nBachelor’s degree preferred, or equivalent education and experience\nMinimum 10 years of experience including experience in supporting senior executives and interacting with senior individuals from other organizations\nExperience in both private and public sectors would be a definite asset\nProficient in Microsoft Office (Outlook, Word, Calendar, Excel, and PowerPoint), with a proven ability to learn and use new software as required\nStrong attention to detail, time management and organizational skills, with the ability to manage and prioritize various competing demands while providing the highest level of client service and responsein a fast-paced environment\nHigh degree of tact and diplomacy, as well as absolute discretion in dealing with confidential, sensitive information\nVery strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, government officials, external clients\nAbility to exercise sound judgment and problem-solving skills in a variety of situations, and to proactively identify requirements\nFlexible and willing; demonstrate a “can do” attitude and demonstrated support for and deal with continuous change\nCapability to work independently with minimal supervision while working as a team player\nFlexibility to occasionally work outside of regular hours is required to support meetings, events or special requirements\nExperience managing other administrative staff is advantageous\nBilingual (French and English) is an asset\nWe thank you for your interest. Only those selected for further screening or an interview will be contacted. \nDon’t forget to follow us on LinkedIn and on X (formerly Twitter) @cib_en or @bic_fra. \nAt the CIB, we are committed to diversity and equitable access to employment opportunities. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know at  and we will work with you to meet your needs.\nFor more information on our company, visit www.cib-bic.ca.","description_format":"text","description_chars":5408,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Development Finance Institutions"],"lifecycle":[{"event":"open","at":"2026-10-09T18:02:38Z"}],"visa":[],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.832,"p_room":1,"age_days":20,"expected_fill_days":63,"reasons":["conf:2","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/canada-infrastructure-bank-cib-executive-assistant","json_url":"https://alion.io/job/canada-infrastructure-bank-cib-executive-assistant.json","meta":{"generated_at":"2026-10-30T20:14:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10211,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1656615},"rest":"https://alion.io/mcp/rest/get_company?id=1656615"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcanada-infrastructure-bank-cib-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcanada-infrastructure-bank-cib-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcanada-infrastructure-bank-cib-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/canada-infrastructure-bank-cib-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcanada-infrastructure-bank-cib-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2191247}},{"tool":"search_jobs","arguments":{"company":"cib-bic.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2191247},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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