{"id":2753122,"url":"https://alion.io/job/capslo-administrative-assistant-2","title":"Administrative Assistant","company":{"id":2423145,"name":"CAPSLO","domain":"capslo.org","url":"https://alion.io/company/capslo","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":92,"open_postings":16,"ghost_share":0,"stale_share":0.125,"repost_share":0,"time_to_fill_p50_days":106,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fresno, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":60000,"max_usd":119000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-16T10:00:00Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-18T07:11:33Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"This role is stationed in Fresno and will support programs in San Joaquin and Fresno counties.\nMust be fluent in two or more languages, including one that supports the needs of the program and community.\nUnder general direction, provides administrative, clerical and program support to the Program Manager and subordinate staff in the program(s). Supports CAPSLO’s mission by ensuring administrative and clerical support for the Head Start, Early Head Start and State Child Development programs.\nWhat you bring to the table:\nLevel I \nMust have a High School Diploma or GED. \nMust have three years of experience in office management and clerical duties or an equivalent combination of education and experience.\nMust be able to type 45 words per minute accurately. \nLevel II \nMust have a High School Diploma or GED. \nMust have five years of experience in office management and clerical duties or an equivalent combination of education and experience.\nMust be able to type 45 words per minute accurately. \nAs the Admin Assistant you will: \nPerforms a wide range of clerical and administrative tasks including typing, data entry, filing, duplicating, correspondence, reports, budgets, proposals, and statistical data.\nProvides program information to the public, organizations, and staff; screens callers, answers inquiries, and schedules meetings.\nResponds to requests from Directors, Managers, Coordinators, and Specialists; gathers technical requests and routes them to appropriate staff.\nUses ChildPlus or NOHO systems for data entry and generating reports.\nProvides backup support to CAPSLO receptionists and administrative staff.\nAssists with HR processes as needed, including recruitment tasks, interview logistics, preparing paperwork, scheduling, and maintaining personnel files; communicates staff changes to Program Manager.\nAttends meetings and takes minutes; prepares and distributes meeting materials and agendas.\nOrganizes and maintains administrative office files; prepares and distributes program materials such as calendars, newsletters, flyers, and forms.\nHelps distribute updated forms to centers and maintains procedure binders.\nAssists with purchase requisitions, supply requests, and general office logistics.\nHelps enroll families into CYFS programs and supports data coordination with HR.\nManages incoming and outgoing mail, faxes, packages, and distributes correspondence.\nMay assist with transportation records (mileage, maintenance) and review employee timesheets; distributes paychecks.\nProvides support to the CYFS Food Program and may review In-Kind and attendance records prior to finance submission.\nDemonstrates commitment to CYFS program goals; follows safety rules and maintains safe practices.\nPerforms other duties as assigned.\nPlease note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\nTo view the full job description click HERE.","description_format":"text","description_chars":3077,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":5,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Early Childhood Education","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-17T00:42:54Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":106,"reasons":["conf:0","win:early"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/capslo-administrative-assistant-2","json_url":"https://alion.io/job/capslo-administrative-assistant-2.json","meta":{"generated_at":"2026-10-18T08:43:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12959,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2423145},"rest":"https://alion.io/mcp/rest/get_company?id=2423145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcapslo-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcapslo-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcapslo-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/capslo-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcapslo-administrative-assistant-2"}]}