{"id":3750016,"url":"https://alion.io/job/capslock-creative-marketing-project-coordinator-11","title":"Creative Marketing Project Coordinator","company":{"id":8689,"name":"CapsLock","domain":"capslock.global","url":"https://alion.io/company/capslock","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Comeet","truth_index":{"grade":"A","score":100,"open_postings":23,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":9,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brussels, Belgium"],"countries":["BE"],"hiring_countries":["BE"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"ClickUp","optional":false},{"name":"Monday.com","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-11-04T13:51:07Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-05T11:01:51Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Description\nCapsLock is a global IT marketing company that pioneers unique, scalable customer acquisition solutions for B2C clients. We solve complex sales challenges across a wide range of industries, primarily for large North American partners. By integrating our expertise in Digital Marketing, IT, Design, AI-driven analytics, proprietary MarTech, and sales consulting, we deliver powerful, data-informed customer acquisition solutions.\nAt CapsLock, people, technology, and forward-thinking innovation lie at the heart of everything we do. Our diverse, global team, fluent in over 10 languages, thrives on open collaboration and the exchange of new ideas, pushing boundaries to ensure our clients' success.\nRole overview\nOur creative team produces hundreds of video ads, images and ad copy variations every month, and we test them across our campaigns to find out what works best. Behind all of that is a fast-moving pipeline, and we’re looking for a Creative Marketing Project Coordinator to keep it running smoothly.\nYou’ll be working with a team of 15-25 creative strategists, video editors, designers and media buyers. You’ll turn ideas and requests into clear tasks, keep everyone aligned on deadlines, review the final work before it goes live, and make sure every asset gets launched and tested. Many of our workflows are already automated, and we’d love someone who enjoys finding smarter ways to work as we grow.\nIf you love bringing order to a busy environment, have a sharp eye for detail and are curious about the creative side of marketing, this role is a great place to grow. You’ll also be invited to brainstorming sessions and can contribute your own ideas to the creative process.\nResponsibilities\nTask & Pipeline Management\nTurn monthly creative requests (videos, images and ad copy) into clear, well-structured tasks in ClickUp (our project management system).\nAdd briefs, guidelines and references to each task, and assign it to the right team member\nAgree on deadlines with each team and track every task from request to launch\nKeep an accurate record of all creative tests and their status at every stage\nCross-Team Coordination & Follow-Up\nCommunicate daily with a team of 15-25 creative strategists, video editors, designers and media buyers\nFollow up proactively so deadlines are met and nothing stalls in the pipeline\nFlag delays and bottlenecks early and help resolve them\nRelease approved assets to media buyers and confirm they have been received, launched and reviewed\nQuality Control\nReview final images, videos and ad copy before launch against briefs, client guidelines and technical specifications\nCatch typos, formatting errors and visual glitches before assets go live\nDevelop an eye for visual inconsistencies, such as AI-generated artifacts, distorted details or elements that don’t make sense in context\nCollaborate with team members on final reviews and approvals\nReporting & Documentation\nMaintain structured logs of what is live, what is in testing and what has been learned\nPrepare clear status updates and reports using automated data and AI tools\nDocument all tasks clearly in ClickUp per team standards\nProcess Improvement & AI\nIdentify repetitive work and use AI tools and automations to streamline the workflow\nHelp scale the pipeline to handle 100-350 tasks per month without losing accuracy\nSuggest improvements to task structure, templates and handoff processes\nCreative Collaboration\nTake part in team brainstorming sessions and contribute ideas\nTurn raw concepts from brainstorms into structured, actionable tasks\nBuild an understanding of our creative work and what performs well, with room to grow into the creative side over time\nRequirements\nMust-Have Skills\nProven ability to manage a high volume of tasks with strict deadlines and accurate tracking\nAbility to turn requests and ideas into clear, structured tasks\nConfidence in following up with many people across teams while keeping things friendly\nSharp eye for detail when reviewing images, videos and ad copy\nGenuine interest in creative marketing and ad content\nTechnical Skills\n2+ years of experience in operations, project coordination or process management\nHands-on experience with project management tools such as ClickUp, monday.com, Asana or Trello\nPractical experience using AI tools (ChatGPT, Claude or similar) to streamline work\nExperience in a marketing agency, creative production or e-commerce environment is a plus\nUpper-intermediate English (B2) or higher\nSoft Skills\nThrives on structure and turning chaos into reliable systems\nProactive, reliable and consistent with deadlines\nClear, professional communicator\nAdaptable to shifting priorities in a fast-paced team\nCurious, with the initiative to improve processes and contribute ideas\nWhat we offer\nRemote Work - We offer a truly and fully remote environment. You choose where you are the most productive and comfortable to have an impact.\nPaid vacations - Generous paid vacation policy to ensure you have time to recharge\nUnlimited Sick Days - We understand that being only human means getting sick or feeling under the weather from time to time, so we guarantee you time off as long as you need to recover and get back on your feet.\nOngoing Learning - People at CapsLock are deeply inquisitive and eager to learn new knowledge and skills, that's why we support and create learning opportunities like the Free Books program, workshops, conferences, and more.\nHome Office - We will cover the equipment and furniture expenses to make sure you have the best work-from-home experience.\nPhysical Well-Being - We will cover costs of your medical insurance. Additionally, we offer an allowance for a flexible fitness program.\nFun Stuff - There is never a shortage of fun stuff","description_format":"text","description_chars":5755,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Health insurance","Home office"],"hiring_locations":[{"name":"Belgium","iso":"BE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-11-04T14:50:55Z"}],"visa":[],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":0,"expected_fill_days":9,"reasons":["conf:0","wave","win:early","comp:junior,brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/capslock-creative-marketing-project-coordinator-11","json_url":"https://alion.io/job/capslock-creative-marketing-project-coordinator-11.json","meta":{"generated_at":"2026-11-05T15:42:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20522,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8689},"rest":"https://alion.io/mcp/rest/get_company?id=8689"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcapslock-creative-marketing-project-coordinator-11"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcapslock-creative-marketing-project-coordinator-11"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcapslock-creative-marketing-project-coordinator-11"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/capslock-creative-marketing-project-coordinator-11\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcapslock-creative-marketing-project-coordinator-11"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3750016}},{"tool":"search_jobs","arguments":{"company":"capslock.global","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3750016},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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