{"id":932282,"url":"https://alion.io/job/captiveaire-sales-administrative-assistant-2","title":"Sales Administrative Assistant","company":{"id":668715,"name":"CaptiveAire","domain":"captiveaire.com","url":"https://alion.io/company/captiveaire","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":82,"open_postings":102,"ghost_share":0.304,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":59,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":87000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-07-23T18:23:06Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-20T20:56:43Z","board_verified":true,"closed_at":null,"days_open":89,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":88},"description":"Company Profile:\nCaptiveAire is the nation’s leading manufacturer of commercial kitchen ventilation systems, and now provides a complete solution of fans, heaters, ductwork and HVAC equipment. For over 40 years, we’ve led the industry with innovative technologies, unmatched service, competitive pricing, and rapid lead times.\nCaptiveAire maintains a network of over 90 sales offices in the U.S. and Canada and six strategically located manufacturing plants in North Carolina, Iowa, Oklahoma, California, Pennsylvania and Florida.\nSummary: This position will be working out of a busy sales office in Tampa supporting sales engineers with our growing company.\nPrimary Job Responsibilities:\nFire system subcontracting and tracking.\nFreight specialist- dealing with all freight issues, tracking, customer inquiries.\nOffice supplies, customer visit scheduling.\nLunch & Learn scheduling\nAssistance with service inquiries, emergency situations/ scheduling of trucks.\nSubmittals and general sales support as needed. No design work to be included.\nContact database management/ CRM and assignment.\nPersonal Requirements:\nAbility to work independently with little guidance or oversight \nAbility to multi-task in a fast paced environment\nAbility to work as a team player\n Knowledge and Skill Requirements:\nAssociates degree in Business preferred and/or administrative support experience\nMust have strong computer and organizational skills\nFamiliarity with using a MAC \nFamiliarity with subcontracting and the construction industry a plus\n Salary: Competitive salary based upon experience\nCaptive-Aire Systems, Inc. is proud to be an equal opportunity workplace. 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