{"id":1842429,"url":"https://alion.io/job/carboline-administrative-assistant","title":"Administrative Assistant","company":{"id":2803215,"name":"carboline","domain":"carboline.com","url":"https://alion.io/company/carboline-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-04T16:08:17Z","employer_posted_date":null,"last_verified_at":"2026-10-04T16:08:17Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!\nTremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.\nAltogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.\nIf you’re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you’ve found it with us.\nADMINISTRATIVE ASSISTANT\nGENERAL PURPOSE OF THE JOB:The Administrative Assistant provides high-level administrative support to the Vice President by conducting research, preparing reports, handling information requests, and performing specialized administrative functions. This role requires independent judgment, discretion, and a thorough understanding of organizational operations and priorities.\nESSENTIAL DUTIES AND RESPONSIBILITIES:\nServe as the primary point of contact for internal and external stakeholders on behalf of the Vice President.\n\nManage complex calendars, schedule meetings, manage and prepare expense reports, and coordinate travel arrangements with minimal supervision.\n\nPrepare and edit correspondence, reports, presentations, and other confidential documents.\n\nConduct research and compile data to support strategic initiatives and decision-making.\n\nAttend meetings, take minutes, and follow up on action items as directed.\n\nExercise discretion in handling sensitive information and maintain confidentiality at all times.\n\nAssist in the development and implementation of departmental procedures and policies.\n\nCoordinate cross-functional communications and ensure timely execution of deliverables.\n\nLead or support special projects requiring analytical skills and independent decision-making.\n\nManage the end-to-end onboarding process, including preparing welcome kits, scheduling orientation and initial team introductions, ensuring completion and proper filing of required documents, and providing new employees with access to essential tools and resources for successful integration.\n\nMonitor and prioritize emails, respond to routine messages, and draft responses for the executive’s review. Ensure that time-sensitive emails receive prompt attention.\n\nEDUCATION:Associates Degree or equivalent from two-year college or technical school\nEXPERIENCE:\nMinimum two to four years related experience \n\nFamiliarity with roofing, waterproofing, insulation, or exterior building products\n\nCERTIFICATES, LICENSES, REGISTRATIONS: None required. It would be advantageous to have any of the following:\n• Certified Administrative Professional (CAP)\n• Certified Associate in Project Management (CAPM)\n• Lean Six Sigma (White, Yellow, Green Belt)\n• Microsoft Office Specialist (MOS)QUALIFICATIONS:\nProficient in Microsoft 365 (specifically Teams, Excel / Word / PowerPoint / Visio) and Smartsheet\n\nSelf-starter who can work independently, take direction when needed, anticipate work needs, organize workflow and follow through with minimal oversight in a fast-paced environment.\n\nStrong organizational skills with a high level of attention to detail and accuracy.\n\nExcellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external stakeholders.\n\nProven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced or changing environment.\n\nFamiliarity with basic project coordination, reporting, and documentation best practices.\n\nOTHER SKILLS AND ABILITIES:• Analytical thinking and problem-solving.\n• High level of confidentiality and discretion.\n• Must be able to perform tasks with little to no supervision.\nQualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.\nOriginally posted on Himalayas","description_format":"text","description_chars":4188,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T18:16:57Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["seen:1","win:early"],"computed_at":"2026-10-06T05:45:30Z"},"pay":null,"html_url":"https://alion.io/job/carboline-administrative-assistant","json_url":"https://alion.io/job/carboline-administrative-assistant.json","meta":{"generated_at":"2026-10-07T01:53:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3056,"day_limit":5000,"remaining_today":1944,"minute_limit":60,"resets_at":"2026-10-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2803215},"rest":"https://alion.io/mcp/rest/get_company?id=2803215"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcarboline-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcarboline-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcarboline-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/carboline-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcarboline-administrative-assistant"}]}