Commodity Supervisor

I. Job Summary

The purpose of the Commodity Supervisor’s position is to supervise/monitor/inspect the warehouses, distribution centers and provide managerial and supportive supervision to the storekeepers and food distributers. S/he ensures that the food allocations (receipt, storage/handling, distribution and reporting) are managed in line with CARE and Donor agreed procedures and policies. S/he also monitors that the allocations received are as per agreement and monitors stock levels in accordance with agreed dispatch and distribution plans.   

II. Responsibilities

Job Responsibility #1 Staff Management (30%)

• Supervise the activities of the food distributors and storekeepers based in the woredas FDPS and warehouses
• Ensure staff APPAs include KPIs which are continuously monitored and measured against progress
• Ensure that APAAs (annual and semi- annual) are completed in a timely manner and submitted to HR.       

Job Responsibility #2: Technical and Commodity management Support (35%)

• Supervise and coordinate daily activities of personnel engaged in the receipt, storage, and distribution of food commodities.
• Conduct distribution monitoring and end use check to ensure that the commodity allocation is distributed as per the minimum standard and reached the intended beneficiaries.
• Ensure that the commodity allocations are received are per the authorized amount
• Ensure that the commodity receipt, dispatch, storage/handling, distribution and commodity loss management are conducted as per the donor and CARE commodity management policies
• Ensure that all storekeepers comply with the food commodity inventory management procedures and CARE/doner commodity management guideline
• Supervise the distribution process to ensure it is handled as per the recommended distribution mechanism and track the distribution using agreed/doner software
• Conduct scheduled and ad hoc warehouse visits
• Analyze and determine minimum and maximum stock levels of food commodity considering the warehouse capacity at FDPs in consultation with the Team leader and commodity manager

Job Responsibility #3: Planning, Monitoring and Reporting (30%)

• Ensure that sufficient food stocks are dispatched to the warehouses / FDPs as per the dispatch and distribution plan
• Maintain records of empty containers register and files as per the doner requirement
• Reconcile commodity balance with the store records
• Ensure that distribution/payments are carried out according to plan
• Perform periodic physical inventories and provide reports to the FO Team leader 
• Review daily, weekly, monthly and quarterly commodity reports from storekeepers and compile by FDP, Woreda, and report to the Field Office Team Leader and Commodity Manager.
• Review daily, weekly, monthly and quarterly distribution reports from distributers and compile by FDP, woreda and report to the FO Team Leader and Commodity Manager (HO).

Job Responsibility #4: Other (5%)

• Perform other duties as assigned

Requirements

Education

• BA degree in Accounting, Supply Chain Management, International Development,

Experience

• 3 years of relevant experience with the first degree.
• 2 years of relevant experience plus post graduate degree.                                                                              
• NGO experience is a plus.
• Supervisory skills are mandatory for supervisory positions

Skills Required

• basic supervisory/managerial skills
• Technical and report writing skills
• Computer literate
• Good communication and interpersonal skills

How to apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through ethiojobs.

 Only short-listed candidates will be contacted.

Make sure you indicate the position title and location in your application letter.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.