{"id":1809245,"url":"https://alion.io/job/careers-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":3775716,"name":"Outsource Access","domain":"outsourceaccesscareers.com","url":"https://alion.io/company/outsourceaccesscareers","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":110000,"period":"year","method":"global_role_seniority_cell","sample_n":2188},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Notion","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-03T20:01:54Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-23T04:21:33Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"This is a remote position.\nPosition Summary\nAs the Executive Assistant (Right Hand to the CEO), you will act as a strategic operational partner - managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.\nKey Responsibilities\nExecutive Support & Workflow Management\nInbox & Task Triage: Handle high volumes of email, DMs, and task requests - triage, prioritize, and act without dropping any items.\n\nProactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines.\n\nCalendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization.\n\nActionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans.\n\nOperational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability.\n\nStrategic Communications & Stakeholder Relations\nGatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders.\n\nDrafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership.\n\nLoop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects.\n\nRecord Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity.\n\nProject & Task Management\nPipeline Management: Manage task pipelines, deliverables, and dependencies - ensuring that priorities stay aligned and deadlines are met.\n\nMeeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items.\n\nProblem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively.\n\nTravel & Event Logistics\nAgile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes.\n\nBriefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.\n\nRequirements\nQualifications & Skills\nExperience: 3-5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.\n\nAdaptability: Success in fast-paced, high-pressure environments with shifting priorities.\n\nTech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion).\n\nPlatform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure.\n\nCommunication: Excellent written and verbal communication - ability to craft clear, concise messaging on behalf of leadership.\n\nCritical Thinking: Strong analytical skills - able to distill complexity into direction and next steps.\n\nAttributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail.\n\nBenefits\nWhy You’ll Love Being Part of the Team\nYou’re not just taking a job - you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:\nYour Wellness & Security\nHealth & Wellness - Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.\n Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection - because your future (and your family’s) deserves a safety net.\nTime to Recharge - Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self - at work and at home.\nSupport You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.\nYour Financial Rewards\nPerformance Incentives: Bring results - and you’ll see it rewarded. Simple as that.\nPremium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.\n13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.\nFinancial Flexibility: We provide a Virtual Credit Line and ReadyCash-giving you a seamless way to handle expenses and an accessible financial safety net for emergencies.","description_format":"text","description_chars":4568,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-03T20:01:54Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.784,"p_room":0.9,"age_days":18,"expected_fill_days":29,"reasons":["conf:1","velocity","win:mid"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/careers-senior-executive-assistant","json_url":"https://alion.io/job/careers-senior-executive-assistant.json","meta":{"generated_at":"2026-10-23T05:00:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8234,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3775716},"rest":"https://alion.io/mcp/rest/get_company?id=3775716"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcareers-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcareers-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcareers-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/careers-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcareers-senior-executive-assistant"}]}