Administrative Services Coordinator I - Cons Disp 6/29/26

Job Description

The purpose of this position is to provide administrative support to the People Operations Manager, Human Resource Generalist, and Operations leadership working in the 911 Center with tracking and reporting performance reviews, training forms, attendance, disciplinary action forms, payroll, and ensuring compliance with ECC SOPs and Charleston County Policies and Procedures.

HIRING HOURLY RANGE $21.66 - $28.36

OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY

Duties and Responsibilities

ESSENTIAL FUNCTIONS : (Order of Essential Functions does not indicate importance of functions.)

• Complete and submit payroll for the ECC. Verify, proof, and approve pre-list for payroll checks to be processed and printed. Work with payroll department to address any problems or issues. Train other staff members in processing payroll as support and back up to process payroll in Administrative Services Coordinator’s absence.
• Ensure employee tracking systems are updated regularly and review the information for accuracy. Ensure employees have the appropriate credentials and access to these systems.
• Review attendance reports and ensure compliance with ECC SOP 1.7. Review inconsistencies with the Operations Manager. Send emails to Operations leadership as needed regarding pending disciplines due to absenteeism or tardiness. Record any completed disciplines on tracking spreadsheet. Review FMLA hours with the HR Generalist and People Operations Manager.
• Compile data required to process new floor employees. Track all employee performance reviews, disciplines, submit all to HR, and monitor for timely manner completion.
• Perform special projects at the request of leadership (Ex. Meritorious Ranking, Open Interviews).
• This is an essential position and required to participate in all departmental activations.
• Performs other duties or assumes other responsibilities as apparent or assigned.

Minimum Qualifications

• Associates Degree in Business Administration or related field preferred.
• History of successful customer service, front desk representative, office assistant, and Human Resource experience preferred.
• Proficient in Microsoft Office Word, Excel, data base management and office equipment.
• Ability to learn and use various additional software applications required to complete the functions of the position.
• Must have no felony convictions; misdemeanors will be evaluated on a case-by-case basis and disposition information must be provided.
• Pass a background investigation including driving record, employment history, employment, education, and training verification, illegal conduct (drug use, etc.), and reference check.
• Pass a pre-employment physical and psychological evaluation.
• Be able to successfully complete Level IV CJIS Security Awareness Training within 6 months of date of hire and maintain the certification.

Knowledge, Skills and Abilities

SUCCESS FACTORS:

• Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required in the course of performing specific job duties.
• Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.
• Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
• Consistently abide by established policies and procedures to routine problems. Embrace technology, paperless processes, and various system enhancements.
• Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information and specify alternate solutions that result in effectiveness.
• Create positive energy in both individuals and groups to build high morale and group commitments to goals and objectives.
• Display willingness to listen and learn.
• Create and participate in a team environment.
• Lives the vision, mission, values and expected behaviors of Charleston County, the Public Safety Directorate, and the ECC.

Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to:

• Health, Dental, Vision and Life Insurance
• Optional Life and Disability Insurance
• Optional Medical and Dependent Care Spending Accounts
• Annual and Sick Leave
• Fourteen (14) recognized Holidays
• South Carolina Retirement System (SCRS) State Retirement Plan
• Police Officers Retirement System (PORS - as applicable)
• Optional Deferred Compensation Program
• Longevity and Merit Pay Increases
• Leadership, Professional and Skill Development Training
• Employee Assistance Program
• Employee Well-being Program