{"id":2985091,"url":"https://alion.io/job/castelion-facilities-coordinator","title":"Facilities Coordinator","company":{"id":1795053,"name":"Castelion","domain":"castelion.com","url":"https://alion.io/company/castelion","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T21:34:06Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-26T18:54:58Z","board_verified":true,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"Why Castelion, Why Now \nCastelion is moving incredibly fast to develop and deliver advanced defense systems at a time when execution matters more than ever. We believe focus, ownership, and excellence are decisive advantages - and we're building a world-class team to turn bold ideas into real capability. \nThis is a rare opportunity to join at an early stage, where you'll have significant ownership, collaborate with exceptional teammates, and make a direct, measurable impact on our mission and the future of the company - regardless of your function. \nFacilities Coordinator\nWe are seeking a highly proactive, detail-oriented Facilities Coordinator to support the daily operations that create a safe, organized, and welcoming workplace for Castelion employees and visitors. This role is critical to keeping our workplace running smoothly and executing workplace services, supporting employee experience initiatives, and managing key operational vendors. You will support day-to-day workplace execution-balancing routine operational needs with proactive planning as the team grows.\nSuccess in this role requires strong organization, follow-through, and a service mindset-managing multiple workplace priorities, coordinating vendors and events, and maintaining consistent standards across the office. The ideal candidate thrives in fast-paced environments, brings excellent communication and customer service skills, and is comfortable prioritizing competing demands with high attention to detail.\nThis is a full-time position requiring high flexibility to support day-to-day office operations and occasional events outside standard hours.\nResponsibilities\nMaintain the daily readiness and appearance of office spaces, conference rooms, kitchens, and common areas\nConduct routine workplace walkthroughs to identify operational issues and ensure workplace standards are consistently maintained\nManage incoming workplace requests and ensure timely resolution or escalation\nSubmit and track Facilities tickets, coordinating with service teams to ensure timely resolution\nMaintain office supply inventory and coordinate replenishment, including ordering business cards and other operational materials\nAssist with new hire onboarding by preparing workstations, welcome materials, and office orientation logistics\nSupport employee engagement activities, celebrations, and internal workplace programs\nSupport day-to-day relationships with workplace service vendors, including coffee and beverage services, office supply vendors, and other recurring operational partners\nMonitor vendor performance, service quality, inventory levels, and adherence to service schedules, escalating issues as needed\nSupport the planning and coordination of catering for small meetings and routine office events, including ordering, delivery coordination, setup, and cleanup\nCoordinate meeting room setups, catering, and workplace logistics for internal meetings\nSupport workplace logistics for executive visits, recruiting events, customer visits, and employee engagement activities\nSupport the maintenance of workplace documentation, inventory records, and standard operating procedures\nSupport special workplace projects and continuous improvement initiatives\nBasic Qualifications\n4+ years of experience in workplace operations, office administration, hospitality, facilities coordination, or a related field\nStrong organizational and time management skills with the ability to prioritize multiple tasks\nExcellent customer service and communication skills\nExperience coordinating vendors and workplace services\nProficiency in Microsoft Office and Google Workspace\nAbility to work independently in a fast-paced, high-growth environment\nPreferred Skills and Experience\nExperience supporting offices with 100+ employees\nExperience coordinating workplace events and catering\nExperience with inventory management or workplace ticketing systems (e.g., JIRA)\nExperience in a startup, manufacturing, or aerospace environment\nFamiliarity with badge, access, or basic office security procedures\nExperience partnering with EHS or facilities teams on office safety needs\nCastelion offers a generous benefits package. Please refer to the bottom of our Careers page for more details. \nOther Duties \nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. \nAdditional Eligibility Requirements \nThis position may require access to classified information or restricted U.S. Government sites, systems, or information, as determined by the Company and/or applicable U.S. Government requirements. If the position is so designated, your employment in the role may be contingent upon your ability to obtain and maintain the required U.S. Government security clearance or other government authorization, and to satisfy any citizenship or other eligibility requirements imposed by applicable law, regulation, executive order, or government contract requirements. You will be notified if and when such requirements apply. \nAffirmative Action/EEO Statement \nCastelion is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. \nCastelion is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require a reasonable accommodation to complete an application, participate in the interview process, or otherwise participate in the hiring process, please contact . Requests for accommodation will be considered on an individual basis and handled in accordance with applicable law. \nCastelion is committed to fostering a workplace where employment decisions are based on qualifications, business needs, and the ability to perform the essential functions of the role, with or without reasonable accommodation. \nEAR/ITAR Requirements \nThis position requires access to export-controlled information, and as such, employment (or hiring of a contractor) is contingent upon the candidate’s ability to access all applicable export-controlled information without additional export licensing being required by the Bureau of Industry and Security and/or the Directorate of Defense Trade Controls.","description_format":"text","description_chars":6669,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Missiles","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-21T08:14:48Z"}],"visa":[],"liveness":{"score":37,"band":"fade","label":"Fading","p_open":1,"p_active":0.68,"p_room":0.55,"age_days":32,"expected_fill_days":26,"reasons":["conf:1","velocity","win:tail","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/castelion-facilities-coordinator","json_url":"https://alion.io/job/castelion-facilities-coordinator.json","meta":{"generated_at":"2026-10-26T22:08:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29891,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1795053},"rest":"https://alion.io/mcp/rest/get_company?id=1795053"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcastelion-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcastelion-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcastelion-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/castelion-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcastelion-facilities-coordinator"}]}