{"id":2985227,"url":"https://alion.io/job/castelion-office-manager","title":"Office Manager","company":{"id":1795053,"name":"Castelion","domain":"castelion.com","url":"https://alion.io/company/castelion","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-07T17:20:45Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-22T02:20:38Z","board_verified":true,"closed_at":null,"days_open":44,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":44},"description":"Why Castelion, Why Now \nCastelion is moving incredibly fast to develop and deliver advanced defense systems at a time when execution matters more than ever. We believe focus, ownership, and excellence are decisive advantages - and we're building a world-class team to turn bold ideas into real capability. \nThis is a rare opportunity to join at an early stage, where you'll have significant ownership, collaborate with exceptional teammates, and make a direct, measurable impact on our mission and the future of the company - regardless of your function. \nOffice Manager\nWe are seeking a highly organized, proactive Office Manager to own the day-to-day operations of Castelion's Washington DC office, which serves as a key hub for customer engagement, executive meetings, and external events. This role is responsible for ensuring the office runs smoothly, professionally, and reliably.\nThis is not a traditional administrative office role this position is critical to shaping the first impression of Castelion for customers, partners, and stakeholders. You will manage operations, logistics, and experience within a high-visibility environment that frequently hosts important meetings, briefings, and events.\nThe ideal candidate is detail-oriented, operationally strong, and thrives in fast-paced environments where expectations for professionalism, responsiveness, and execution are high.\nResponsibilities\nOwn daily office operations, maintaining a clean, organized, and high-functioning environment\nPrepare and manage the office for customer visits, executive meetings, and hosted events, ensuring a seamless experience\nCoordinate meeting and event logistics end-to-end, including scheduling, setup, and execution\nManage vendor relationships (janitorial, maintenance, catering, security), ensuring high-quality and timely service\nOversee shipping and receiving, including handling, tracking, and distribution of mail, packages, and equipment\nPartner with EHS and security to uphold site protocols, visitor access procedures, and safe operations\nMaintain inventory of office supplies, equipment, and materials to ensure operational readiness\nCoordinate maintenance needs, addressing minor issues directly and escalating as appropriate\nEstablish and uphold office procedures and SOPs to drive consistency and efficiency\nEnsure the office environment reflects a high standard of professionalism and aligns with Castelion's brand\nTrack and manage office-related expenses and budgets\nContinuously identify and implement improvements to enhance office operations and overall workplace experience\nBasic Qualifications\n3+ years of experience in office management, operations coordination, facilities support, or related roles\nStrong organizational and multitasking skills with the ability to manage competing priorities\nExperience managing vendors, service providers, or operational workflows\nFamiliarity with shipping/receiving processes and basic logistics coordination\nStrong communication and interpersonal skills, with experience supporting executives, customers, or external guests\nProven ability to operate independently with high attention to detail and accountability\nComfortable working in a fast-paced environment with frequent last-minute changes and high expectations\nProficiency with standard office tools (Microsoft Office, Google Workspace, scheduling tools, etc.)\nPreferred Skills and Experience\nExperience supporting executive offices, customer-facing environments, or high-visibility corporate spaces\nBackground in facilities coordination, workplace operations, or logistics coordination\nExperience managing events, briefings, or customer visits in a professional setting\nFamiliarity with EHS processes, security protocols, or controlled-access environments\nExperience working in aerospace, defense, industrial, or similarly regulated organizations\nExperience supporting small, high-performance teams in fast-growing companies\nBudget tracking or light financial administration experience\nStrong sense of ownership over physical space, logistics flow, and workplace experience\nCastelion offers a generous benefits package. Please refer to the bottom of our Careers page for more details. \nOther Duties \nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. \nAdditional Eligibility Requirements \nThis position may require access to classified information or restricted U.S. Government sites, systems, or information, as determined by the Company and/or applicable U.S. Government requirements. If the position is so designated, your employment in the role may be contingent upon your ability to obtain and maintain the required U.S. Government security clearance or other government authorization, and to satisfy any citizenship or other eligibility requirements imposed by applicable law, regulation, executive order, or government contract requirements. You will be notified if and when such requirements apply. \nAffirmative Action/EEO Statement \nCastelion is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. \nCastelion is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require a reasonable accommodation to complete an application, participate in the interview process, or otherwise participate in the hiring process, please contact . Requests for accommodation will be considered on an individual basis and handled in accordance with applicable law. \nCastelion is committed to fostering a workplace where employment decisions are based on qualifications, business needs, and the ability to perform the essential functions of the role, with or without reasonable accommodation. \nEAR/ITAR Requirements \nThis position requires access to export-controlled information, and as such, employment (or hiring of a contractor) is contingent upon the candidate’s ability to access all applicable export-controlled information without additional export licensing being required by the Bureau of Industry and Security and/or the Directorate of Defense Trade Controls.","description_format":"text","description_chars":6622,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Missiles","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-21T08:14:48Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.621,"p_room":0.36,"age_days":44,"expected_fill_days":25,"reasons":["conf:2","win:tail","crowd:brand"],"computed_at":"2026-10-22T04:22:40Z"},"pay":null,"html_url":"https://alion.io/job/castelion-office-manager","json_url":"https://alion.io/job/castelion-office-manager.json","meta":{"generated_at":"2026-10-22T04:22:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4683,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1795053},"rest":"https://alion.io/mcp/rest/get_company?id=1795053"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcastelion-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcastelion-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcastelion-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/castelion-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcastelion-office-manager"}]}