{"id":2672624,"url":"https://alion.io/job/catalight-development-administrative-coordinator-easterseals-hawaii","title":"Development & Administrative Coordinator, Easterseals Hawaii","company":{"id":4417430,"name":"Catalight","domain":"catalight.org","url":"https://alion.io/company/catalight-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Honolulu, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-18T01:59:50Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"The Development & Administrative Coordinator, Easterseals Hawaii provides day-to-day administrative support to the Development team including, gift processing, event, as well as office support for Easterseals Hawaii. This is a support-level role: the Coordinator executes established processes, maintains accurate donor and financial records, and keeps the office and development activities running smoothly under the direction of development leadership. A portion of the role - roughly 20% of the position - provides administrative support to the Chief Executive Officer.Essential Job Functions\nGift & Check Processing\nReceive, open, log, and secure all incoming mail, including checks, cash, and in-kind gift documentation. \nProcess and record all donations accurately and works with the Operations team to insure donations are logged in the donor database within established timelines, including checks, credit card gifts, cash, online gifts, pledges, matching gifts, and stock or in-kind contributions. \nPrepare check deposits and deliver or transmit deposits in accordance with organizational cash-handling and internal control procedures. \nReconcile gift records with Operations on a regular schedule and research and resolve discrepancies. \nMaintain confidential donor and financial files in compliance with organizational policy and applicable regulations. \nDevelopment & Donor Support\nEnter and maintain accurate, up-to-date donor and prospect records in the donor database, including contact updates, coding, and gift history. \nRun and distribute standard fundraising reports, mailing lists, and donor lists as requested. \nSupport donor stewardship activities, including thank-you calls, correspondence, mailings, recognition lists, and anniversary or milestone tracking. \nProvide production support for appeals, campaigns, newsletters, and donor communications, including list preparation, proofreading, mail merges, assembly, and mailing. \nAssist with the preparation and assembly of grant application materials, proposals, sponsorship packets, and impact reports. \nMaintain development calendars, deadline trackers, and filing systems for grants, appeals, and donor touchpoints. \nOther duties as requested \nEvents\nProvide logistical and administrative support for fundraising and community events, including venue and vendor coordination, supply ordering, and materials preparation. \nMaintain event registration lists, RSVP tracking, guest and table assignments, name badges, and check-in materials. \nWork with Development staff to track and record event sponsorships, ticket sales, auction items, and event revenue in the donor database. \nWork with Development staff to recruit, schedule, and support event volunteers; serve as an on-site point of contact during events. \nAssist with event setup, breakdown, transport of materials, and post-event follow-up including acknowledgments and reporting. \nCompile post-event data and summaries for review by development leadership. \nOffice & Administrative Operations\nServe as a welcoming first point of contact for the office: greet visitors, answer and route phone calls, and respond to general inquiries. \nManage incoming and outgoing mail, shipping, and deliveries. \nOrder, receive, and maintain supply needs for Development; track inventory and stay within budget guidelines. \nSchedule and set up meetings, including room reservations, technology setup, materials, and catering. \nMaintain organized physical and electronic filing systems, and support recordkeeping for the office. \nProcess and submit invoices, check requests, expense reports, and credit card reconciliations for development and administrative expenses. \nSupport onboarding logistics and general office needs for staff and visiting team members. \nExecutive Support to the CEO (approximately 20% of the role)\nCoordinate CEO travel arrangements, itineraries, registrations, and related expense reporting. \nPrepare meeting materials, agendas, and briefing documents at the CEO’s direction, and track resulting action items and follow-ups. \nDraft, format, proofread, and distribute correspondence, thank-you letters, and other documents on behalf of the CEO. \nProvide administrative support for Board and committee meetings, including scheduling, packet assembly, distribution, and meeting logistics. \nHandle confidential and sensitive information with the highest level of discretion. \nOther duties as assigned. \nQualifications\nMinimum Education, Experience & Training Equivalent to:\nWe believe humans with a diverse range of experiences may be suited for the work at hand. We are avoiding education minimums with an acknowledgment that these can be barriers for historically excluded groups. We’re looking for someone who brings deep expertise in people-centered work and is excited to grow with us. This role is well suited for someone who has:\nHigh school diploma or equivalent required; Associate’s degree or coursework in business administration, communications, nonprofit management, or a related field preferred. \n2+ years of administrative, office coordination, executive assistant, or development support experience; nonprofit experience preferred. \nExperience handling checks, cash, or financial records with accuracy and confidentiality preferred. \nExperience with a donor database, CRM, or comparable records system preferred. \nStrong written and verbal communication skills. \nExcellent organizational, data entry, and time management skills. \nAbility to work independently and collaboratively in a team environment. \nPassion for the organization’s purpose and commitment to social impact. \nWhat would be a plus:\nComfort with basic digital and social media tools used in donor communications.\nWillingness to take initiative, ask questions, and pursue improvements to office and development processes.\nRequests: \nMust be able to communicate effectively within the work environment, read and write using the primary language with the workplace.\nVisual and auditory ability to work with donors, clients, staff and others in the workplace continuously.\nFrequent speaking and listening (25-75%) to donors, clients, staff, and others in the workplace.\nUtilize computer and cell phone for effective communication.\nWorks a flexible schedule as necessary, including additional weekend or evening h\nProficient in Microsoft Office (Outlook, PowerPoint, Word, Excel, etc.), especially PowerPoint and related computer software.\nours for special events or deadlines.\nAbility to lift, carry, and transport event and office materials up to 25 pounds. \nTravel requirement throughout Oahu and neighboring islands/the mainland as needed.\nKnowledge, Skills & Abilities (organized by our company values):\nCommunity oriented:\nAppreciates and demonstrates collaboration across teams. \nServes as a role model, bringing our core values to life in your work. \nWork in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision.\nPersonable; able to work comfortably with donors, board members, staff, clients, and community partners at all levels.\nExcellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy.\nStrong interpersonal and relationship-building skills, with a service-oriented approach. \nEquity informed:\nApproaches work with a growth mindset, welcome feedback, and understand that humans all have biases and are imperfect as a baseline. \nSensitivity to working with an ethnically, linguistically, culturally, and economically diverse population.\nBold:\nNavigates ambiguity with an excitement for problem solving. \nCommitment to meet agreed upon deadlines on time or ahead of schedule. \nTransparent on action, pursuits, and outcomes.\nA commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters.\nWellbeing driven:\nWillingness and commitment to self-reflection and re-thinking. \nAbility to understand your physical, mental, social, and financial wellbeing needs with a willingness to co-create boundaries that allow you to sustainably show up and honor your humanity.\nCapacity to contribute to and help cultivate effective + sustainable wellbeing driven spaces.\nConditions of Employment\nAbility to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.\nMust have a valid Driver’s License with Insurance and maintain a clean driving record. \nAbility to obtain and maintain clearance through the Office of Inspector General.\nAble to travel to multiple work sites. Reliable transportation needed. \nMust attend any required training.\n Time Type:\nFull timeCompensation:\n$24.50-28.00 HourlyThe statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.\nEasterseals Hawaii is an equal opportunity employer.","description_format":"text","description_chars":9340,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T04:24:41Z"}],"visa":[],"liveness":{"score":65,"band":"ok","label":"Likely open","p_open":1,"p_active":0.727,"p_room":0.9,"age_days":15,"expected_fill_days":25,"reasons":["conf:19","win:mid"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/catalight-development-administrative-coordinator-easterseals-hawaii","json_url":"https://alion.io/job/catalight-development-administrative-coordinator-easterseals-hawaii.json","meta":{"generated_at":"2026-10-18T07:10:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10722,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4417430},"rest":"https://alion.io/mcp/rest/get_company?id=4417430"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcatalight-development-administrative-coordinator-easterseals-hawaii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcatalight-development-administrative-coordinator-easterseals-hawaii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcatalight-development-administrative-coordinator-easterseals-hawaii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/catalight-development-administrative-coordinator-easterseals-hawaii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcatalight-development-administrative-coordinator-easterseals-hawaii"}]}