{"id":3303818,"url":"https://alion.io/job/catena-executive-assistant-b086-sr","title":"Executive Assistant - B086 (SR)","company":{"id":634,"name":"Catena","domain":"pearltalent.com","url":"https://alion.io/company/catena","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":20,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_regions","remote_scope_basis":"posting_text","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":["Medellín, Colombia","Bogotá, Colombia"],"countries":["CO"],"hiring_countries":["US","AR","BR","CO","MX","PH","AI","AG","AW","BS","BB","BZ","BM","BO","VG","BQ","KY","CL","CR","CW","DM","DO","EC","SV","FK","GF","GD","GP","GT","GY","HT","HN","JM","MQ","MS","NI","PA","PY","PE","PR"],"hiring_countries_total":50,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":21000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":9},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false},{"name":"OpenAI","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-28T21:45:41Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Work From Anywhere in LATAM and the Philippines\nWork Schedule: US Time zone, EST | 9:00 AM - 5:00 PM (Monday-Friday) | Overlap with US business hours\nAbout Pearl Talent\nPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.\nHear why we exist, what we believe in, and who we're building for: Watch here\nAbout the Client\nA US immigration law firm that helps corporations, professionals, investors, and entrepreneurs secure the right visa for their situation is looking for an Executive Assistant to support its Managing Partner across scheduling, correspondence, client coordination, and firm operations.\nThe firm handles business, investor, and family-based immigration matters. Its cases depend on accurate documents, tracked filing deadlines, and timely follow-up with clients, attorneys, and paralegals.\nAbout the Role\nThis role works directly with the Managing Partner every day. The hire will own her calendar and inbox, draft client follow-ups after consultations, collect intake and case documents, track filing and status-expiration deadlines, and prepare meeting materials and minutes. Success means the Managing Partner spends her time on clients and firm strategy, no deadline or follow-up is missed, and case records in Salesforce stay current.\nCore Responsibilities\nCalendar & Schedule Management\nManage the Managing Partner's calendar, including client consultations, partner meetings, and personal commitments.\nFind availability across multiple calendars and confirm meeting logistics, dial-ins, and materials.\nFlag and resolve scheduling conflicts and double-bookings.\nInbox & Correspondence\nTriage the Managing Partner's email and handle or delegate non-priority items.\nDraft follow-up emails after consultations covering discussion points, filing options, and next steps.\nPrepare cost breakdowns, document requests, and status updates using call transcripts and her notes.\nDraft internal communications and firm announcements on her behalf.\nClient & Case Coordination\nRequest intake documents before consultations, such as passport bio pages, CVs, and immigration status evidence.\nCollect supporting materials for active cases, including financial records, business documents, employer letters, and LCAs.\nTrack case status, filing deadlines, and status-expiration dates, and flag time-sensitive items.\nUpdate case and contact records in Salesforce.\nMeeting Support & Reporting\nPrepare agendas and briefing materials for client calls, partner meetings, and strategy sessions.\nRecord and send meeting minutes with decisions, action items, owners, and deadlines.\nPull pipeline, billing, and production data from firm reports and summarize it before partner reviews.\nResearch & Firm Liaison\nResearch visa category requirements, procedural questions, and filing logistics.\nScreen and prioritize requests directed to the Managing Partner.\nCoordinate with attorneys, paralegals, and admin staff to keep matters moving.\nRequirements\nMust-Have\n2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney\nHands-on calendar and inbox management in Microsoft 365 (Outlook, Teams, SharePoint)\nExperience updating records and running reports in Salesforce or a comparable CRM\nExperience drafting client-facing emails and correspondence on behalf of an executive\nExperience preparing meeting agendas, briefing materials, and meeting minutes with action items\nExperience scheduling and hosting meetings in Zoom and Microsoft Teams\nC1+ English (CEFR), written and spoken, for direct communication with US clients and attorneys\nNice-to-Have\nPrior experience at a law firm, especially in US immigration law\nFamiliarity with US visa categories (e.g., H-1B, L-1, O-1, EB-5) and supporting documents such as LCAs\nExperience using call-recording or transcription tools such as Attention, Gong, or Fireflies\nExperience with a legal document or case management system\nBenefits\n Competitive Salary: Based on experience and skills \n Remote Work: Fully remote-work from anywhere \nTeam Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting\nGenerous PTO: In accordance with company policy \nHealth Coverage for PH-based talents: HMO coverage after 3 months for full-time employees \n Direct Mentorship: Guidance from international industry experts \n Learning & Development: Ongoing access to resources for professional growth \n Global Networking: Connect with professionals worldwide \nOur Recruitment Process\n Application \n Screening \n Skills Assessment \n Topgrading Interview \n Client Interview \n Job Offer \n Client Onboarding\nReady to Join Us?\nIf you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.","description_format":"text","description_chars":5019,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Argentina","iso":"AR","kind":"region"},{"name":"Brazil","iso":"BR","kind":"region"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Philippines","iso":"PH","kind":"country"},{"name":"Anguilla","iso":"AI","kind":"region"},{"name":"Antigua and Barbuda","iso":"AG","kind":"region"},{"name":"Aruba","iso":"AW","kind":"region"},{"name":"Bahamas","iso":"BS","kind":"region"},{"name":"Barbados","iso":"BB","kind":"region"},{"name":"Belize","iso":"BZ","kind":"region"},{"name":"Bermuda","iso":"BM","kind":"region"},{"name":"Bolivia","iso":"BO","kind":"region"},{"name":"British Virgin Islands","iso":"VG","kind":"region"},{"name":"Bonaire, Sint Eustatius and Saba","iso":"BQ","kind":"region"},{"name":"Cayman Islands","iso":"KY","kind":"region"},{"name":"Chile","iso":"CL","kind":"region"},{"name":"Costa Rica","iso":"CR","kind":"region"},{"name":"Curaçao","iso":"CW","kind":"region"},{"name":"Dominica","iso":"DM","kind":"region"},{"name":"Dominican Republic","iso":"DO","kind":"country"},{"name":"Ecuador","iso":"EC","kind":"region"},{"name":"El Salvador","iso":"SV","kind":"region"},{"name":"Falkland Islands","iso":"FK","kind":"region"},{"name":"French Guiana","iso":"GF","kind":"region"},{"name":"Grenada","iso":"GD","kind":"region"},{"name":"Guadeloupe","iso":"GP","kind":"region"},{"name":"Guatemala","iso":"GT","kind":"region"},{"name":"Guyana","iso":"GY","kind":"region"},{"name":"Haiti","iso":"HT","kind":"region"},{"name":"Honduras","iso":"HN","kind":"region"},{"name":"Jamaica","iso":"JM","kind":"region"},{"name":"Martinique","iso":"MQ","kind":"region"},{"name":"Montserrat","iso":"MS","kind":"region"},{"name":"Nicaragua","iso":"NI","kind":"region"},{"name":"Panama","iso":"PA","kind":"region"},{"name":"Paraguay","iso":"PY","kind":"region"},{"name":"Peru","iso":"PE","kind":"region"},{"name":"Puerto Rico","iso":"PR","kind":"region"},{"name":"Saint Kitts and Nevis","iso":"KN","kind":"region"},{"name":"Saint Lucia","iso":"LC","kind":"region"},{"name":"Saint Vincent and the Grenadines","iso":"VC","kind":"region"},{"name":"Saint-Pierre and Miquelon","iso":"PM","kind":"region"},{"name":"Sint Maarten","iso":"SX","kind":"region"},{"name":"Suriname","iso":"SR","kind":"region"},{"name":"Trinidad and Tobago","iso":"TT","kind":"region"},{"name":"Turks and Caicos Islands","iso":"TC","kind":"region"},{"name":"Uruguay","iso":"UY","kind":"region"},{"name":"United States Virgin Islands","iso":"VI","kind":"region"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-27T00:33:47Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.379,"p_room":1,"age_days":2,"expected_fill_days":35,"reasons":["conf:2","agency","stale_co","velocity","win:early"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/catena-executive-assistant-b086-sr","json_url":"https://alion.io/job/catena-executive-assistant-b086-sr.json","meta":{"generated_at":"2026-10-29T01:14:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1757,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":634},"rest":"https://alion.io/mcp/rest/get_company?id=634"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcatena-executive-assistant-b086-sr"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcatena-executive-assistant-b086-sr"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcatena-executive-assistant-b086-sr"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/catena-executive-assistant-b086-sr\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcatena-executive-assistant-b086-sr"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3303818}},{"tool":"search_jobs","arguments":{"company":"pearltalent.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3303818},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}