{"id":3653514,"url":"https://alion.io/job/caterpillar-administrative-assistant-10","title":"Administrative Assistant","company":{"id":176554,"name":"Caterpillar","domain":"caterpillar.com","url":"https://alion.io/company/caterpillar","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":96,"open_postings":143,"ghost_share":0,"stale_share":0.133,"repost_share":0.021,"time_to_fill_p50_days":32,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Peoria, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-02T00:00:00Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-09T22:30:41Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Career Area:\nBusiness ServicesJob Description:\nYour Work Shapes the World at Caterpillar Inc.\nWhen you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.\nThe Administrative Assistant provides coordination and support for a team and its leaders. You'll manage schedules, arrange meetings and domestic and international travel, and process expenses and charge card reconciliations. You'll also maintain policy and procedure manuals, prepare and distribute memos and meeting minutes, and keep the office running smoothly.\nWhat You Will Do:\nAnswering telephone, taking messages and answering routine questions.\nMaintaining vacation schedule and master schedule of whereabouts for staff.\nMaintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.\nTyping and distributing memos, meeting minutes and presentations for staff.\nFacilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.\nArranges meetings, schedules rooms, equipment, refreshments, etc.\nOperates and maintains standard office equipment such as copiers, faxes, phones.\nDistributes internal and external correspondence to appropriate recipients.\nCoordinates travel arrangements and expense reimbursements.\nOrders, stocks and distributes office supplies.\nWhat You Have :\nEducation/Experience: Degree or equivalent experience desired.\nAccuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.Accurately gauges the impact and cost of errors, omissions, and oversights.\nUtilizes specific approaches and tools for checking and cross-checking outputs.\nProcesses limited amounts of detailed information with good accuracy.\nLearns from mistakes and applies lessons learned.\nDevelops and uses checklists to ensure that information goes out error-free.\n\nCollaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.Demonstrates experience participating in productive collaborative processes.\nUnder guidance, initiates collaborative meetings.\nAssists in communicating shared goals with diverse groups and parties.\nHelps promote collaboration across generations, functions, regions, and levels.\nHelps solve business problems and meet business goals through collaborative processes.\n\nEffective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.Delivers helpful feedback that focuses on behaviors without offending the recipient.\nListens to feedback without defensiveness and uses it for own communication effectiveness.\nMakes oral presentations and writes reports needed for own work.\nAvoids technical jargon when inappropriate.\nLooks for and considers non-verbal cues from individuals and groups.\n\nFlexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.Adjusts to new or changing assignments, processes, and people.\nDemonstrates willingness to listen to other opinions.\nProvides examples of shifting from task to task.\nIdentifies and considers alternative approaches to situations or problems.\nAccepts new or radical ideas with an open mind; avoids snap reactions.\n\nManaging Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.Recognizes changing demands and priorities; validates changes with management.\nObtains information about how current assignments contribute to organizational goals.\nCompletes current work according to assigned priorities.\nResponds to day-to-day operational priorities while still making progress on project work.\nPerforms at least 2-3 concurrent activities without reducing productivity.\n\nProblem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.Explains the value of a disciplined approach to problem solving.\nDescribes problem reporting and escalation practices.\nUtilizes accepted procedures for problem analysis and resolution.\nIdentifies key aspects of problem-solving techniques used in own area.\n\nOffice Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.\nMicrosoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.Uses basic features of two or more Office applications.\nDifferentiates tradeoffs between using Word and PowerPoint for developing a presentation.\nOperates basic Microsoft desktop applications to achieve certain requirements.\nConverts Word tables to an Excel spreadsheets and vice-versa.\nCompares the key differences between current and prior releases of Office.\n\nWhat Will Set You Apart :\nDemonstrated ability to manage multiple concurrent activities without reducing productivity.\nExperience coordinating domestic and international travel arrangements, expense reimbursements, and charge card reconciliation.\nExperience supporting local and remote teams.\nExperience using multiple Microsoft Office applications.\nSummary Pay Range:\n$28.70 - $43.10Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-relatedknowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.\nBenefits:\nSubject to plan eligibility, terms, and guidelines. This is a summary list of benefits.\nMedical, dental, and vision benefits*\n\nPaid time off plan (Vacation, Holidays, Volunteer, etc.)*\n\n401(k) savings plans*\n\nHealth Savings Account (HSA)*\n\nFlexible Spending Accounts (FSAs)*\n\nHealth Lifestyle Programs*\n\nEmployee Assistance Program*\n\nVoluntary Benefits and Employee Discounts*\n\nCareer Development*\n\nIncentive bonus*\n\nDisability benefits\n\nLife Insurance\n\nParental leave\n\nAdoption benefits\n\nTuition Reimbursement\n\n* These benefits also apply to part-time employees\nThis position requires working onsite five days a week.Visa Sponsorship is not available for this position.Posting Dates:\nNovember 2, 2026 - November 13, 2026Any offer of employment is conditioned upon the successful completion of a drug screen.\nCaterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.\nNot ready to apply? Join our Talent Community.","description_format":"text","description_chars":7370,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-11-03T00:56:48Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":44,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 343 · green card filings: 92","filings_12m":343,"filings_prev_12m":364,"green_card_filings_12m":92,"median_offered_wage_usd":114569,"route":null,"cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)","Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.993,"p_room":1,"age_days":7,"expected_fill_days":32,"reasons":["conf:1","wave","velocity","win:early","comp:brand"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/caterpillar-administrative-assistant-10","json_url":"https://alion.io/job/caterpillar-administrative-assistant-10.json","meta":{"generated_at":"2026-11-10T03:43:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8699,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":176554},"rest":"https://alion.io/mcp/rest/get_company?id=176554"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcaterpillar-administrative-assistant-10"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcaterpillar-administrative-assistant-10"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcaterpillar-administrative-assistant-10"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/caterpillar-administrative-assistant-10\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcaterpillar-administrative-assistant-10"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3653514}},{"tool":"search_jobs","arguments":{"company":"caterpillar.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3653514},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}