{"id":3320008,"url":"https://alion.io/job/caterpillar-administrative-assistant-9","title":"Administrative Assistant","company":{"id":176554,"name":"Caterpillar","domain":"caterpillar.com","url":"https://alion.io/company/caterpillar","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":93,"open_postings":61,"ghost_share":0,"stale_share":0.279,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":49000,"period":"year","method":"role_country_seniority_unknown","sample_n":124},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T07:25:16Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-29T14:26:14Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Career Area:\nBusiness ServicesJob Description:\nYour Work Shapes the World at Caterpillar Inc.\nWhen you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.\nWe are looking for an Administrative Assistant to join our division, Customer Solutions Growth Regions.\nAbout Customer Solutions Growth Regions Division\nThis team, alongside dealers, engages closely with customers to create, customize and adapt solutions to meet their needs by leveraging the extensive range of offerings available today across products and services, digital and technology, rental and used, and financing. The division is regionally focused on Africa, the Middle East, Eurasia, Asia (excluding Japan), and Latin America (LATAM) and organized into three functional areas: Customer Facing, Customer Solutions and Business Enablers. This role is part of the Customer Solutions team focused on designing and delivering solutions in the areas of product, services and technology.\nJob Summary\nProvides administrative support and coordination activities to Vice Presidents and other staff in the team to allow for more efficient operations.\nWhat You Will Do\nSchedule meetings and maintain calendars.\nMake travel arrangements.\nPrepare expense books.\nCoordinate communications by receiving and passing along e-mails, notices, etc.\nPrepare presentation materials as needed.\nMaintain records and prepare reports such as organization charts, records retention, etc.\nCoordinate customers, dealers, division employees engagement activities and meetings logistics.\nProvide other routine administrative duties as required.\nProvide back-up duties for other administrative professionals as needed.\nWhat You Have\nAccuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.\nProcesses limited amounts of detailed information with good accuracy.\nDevelops and uses checklists to ensure that information goes out error-free.\n\nCollaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.\nDemonstrates experience participating in productive collaborative processes.\nUnder guidance, initiates collaborative meetings.\n\nEffective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.\nListens to feedback without defensiveness and uses it for own communication effectiveness.\nLooks for and considers non-verbal cues from individuals and groups.\n\nFlexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.\nAdjusts to new or changing assignments, processes, and people.\nIdentifies and considers alternative approaches to situations or problems.\n\nManaging Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.\nRecognizes changing demands and priorities; validates changes with management.\nResponds to day-to-day operational priorities while still making progress on project work.\nPerforms at least 2-3 concurrent activities without reducing productivity.\n\nProblem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.\nUtilizes accepted procedures for problem analysis and resolution.\nIdentifies key aspects of problem-solving techniques used in own area.\n\nOffice Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.\nArranges meetings, schedules rooms, equipment, refreshments, etc.\nOperates and maintains standard office equipment such as copiers, faxes, phones.\nDistributes internal and external correspondence to appropriate recipients.\nCoordinates travel arrangements and expense reimbursements.\nOrders, stocks and distributes office supplies.\n\nMicrosoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.\nUses intermediate features of Office applications.\nAdditional Information\nWork Location: Singapore (Jurong)\nThis position requires working onsite five days a week.\nWhat You Will Get\nOur goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just wage, because we value your performance, we offer a total rewards package that provides day one benefits along with the potential of a variable bonus. Additional benefits include paid annual leave, flexi leave, medical and insurance. (prorated based upon hire date).\nFinal Details\nCaterpillar is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, Caterpillar offers many job opportunities outside of Singapore which can be found through our employment website at www.caterpillar.com/careers.\nAbout Caterpillar\nCaterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.\nPosting Dates:\nOctober 27, 2026 - November 9, 2026Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply\nNot ready to apply? 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