{"id":3576235,"url":"https://alion.io/job/caterpillar-contract-administrator-3","title":"Contract Administrator","company":{"id":176554,"name":"Caterpillar","domain":"caterpillar.com","url":"https://alion.io/company/caterpillar","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":97,"open_postings":160,"ghost_share":0,"stale_share":0.1,"repost_share":0.019,"time_to_fill_p50_days":32,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Milan, Italy"],"countries":["IT"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33771,"max":null,"currency":"EUR","period":"year","gross":null,"usd_annual":37710},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T00:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-06T16:53:00Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Career Area:\nFinanceJob Description:\nYour Work Shapes the World at Caterpillar Inc.\nWhen you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.\nRole Definition:\nResponsible for preparing, reviewing, and managing customer contract documentation, ensuring accuracy and completeness while coordinating with customers, dealers, sales teams, and internal stakeholders throughout the contract process.\nWhat You Will Do:\nCollecting, analyzing, entering information to prepare contracts.\nCommunicating with customers, dealers and sales team on contract process details.\nAnalyzing errors on records and updating documentation processes and procedures to improve accuracy rate.\nProviding guidance on the implementation of documentation best practices within a specific unit.\nWhat You Will Have:\nInformation Capture: Knowledge of the methods, channels and processes to obtain needed information; ability to identify, capture and document relevant business information in an auditable, organized, understandable and easily retrievable manner.\nLevel Extensive Experience:\nEnhances the processes and procedures used in the organization's records retention program.\nUses detailed knowledge of records retention program to conduct training and/or meetings.\nEnsures that all exceptions and unusual circumstances are properly captured and reviewed.\nCoordinates and monitors the various steps involved in a records retention program.\nHelps others understand how the recording of information impacts other business units.\nProvides guidance in documenting pertinent information.\nAccuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.\nLevel Extensive Experience:\nEvaluates and makes contributions to best practices.\nProcesses large quantities of detailed information with high levels of accuracy.\nProductively balances speed and accuracy.\nImplements a variety of cross-checking approaches and mechanisms.\nDemonstrates expertise in quality assurance tools, techniques, and standards.\nEmploys techniques for motivating employees to meet or exceed accuracy goals.\nEffective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.\nLevel Extensive Experience:\nReviews others' writing or presentations and provides feedback and coaching.\nAdapts documents and presentations for the intended audience.\nDemonstrates both empathy and assertiveness when communicating a need or defending a position.\nCommunicates well downward, upward, and outward.\nEmploys appropriate methods of persuasion when soliciting agreement.\nMaintains focus on the topic at hand.\nInitiative: Being proactive and committing to action on self-identified job responsibilities and challenges; ability to seek out work and the drive to accomplish goals.\nLevel Working Knowledge:\nIdentifies and exploits own strengths; minimizes limitations.\nProvides appropriate degrees of attention to both personal and professional priorities.\nExplains how own motivation relates to the workplace.\nUtilizes available tools or approaches for increasing knowledge of self-motivation.\nLearns and uses resources the organization has to assess and enhance team motivation.\nManaging Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.\nLevel Working Knowledge:\nRecognizes changing demands and priorities; validates changes with management.\nObtains information about how current assignments contribute to organizational goals.\nCompletes current work according to assigned priorities.\nResponds to day-to-day operational priorities while still making progress on project work.\nPerforms at least 2-3 concurrent activities without reducing productivity.\nData Entry Management: Knowledge of data entry management; ability to manage data entry and report the results during daily work.\nLevel Working Knowledge:\nMaintains the roster of internal and external sources, services and vendors.\nWorks in a data entry operations center or role.\nDocuments operation reports or problems in the data entry process.\nParticipates in major data entry operations department or roles.\nReviews contractual, legal, and ethical access considerations and obligations.\nInternal Controls: Knowledge of concept, methods, and processes of internal control; ability to create, implement, evaluate and enhance processes in internal controls.\nLevel Extensive Experience:\nAdvises external auditors on the specifics of the organization's internal controls.\nDesigns and publishes forms used for internal control documentation.\nImplements and enhances internal controls in multiple and diverse environments.\nRe-engineers business processes for the sake of improving internal controls.\nTrains others in processes required for compliance with new internal controls.\nEstablishes corrective actions for use in cases of financial irregularities or dishonesty.\nContracts Review: Knowledge of the contractual and legal matters related to expenditures (consulting services, maintenance, agreements, acquisitions, outsourcing, etc.); ability to evaluate, interpret and improve the language used in contractual agreements.\nLevel Extensive Experience:\nCoaches others on advanced methods and operational considerations of contract reviews.\nProvides appropriate solutions to complex contract problems.\nReviews and ensures compliance with relevant organizational and legal policies and procedures.\nTeaches proper evaluation and interpretation of the language used in contracts.\nIncreases the accuracy and efficiency of contracts review through process improvement.\nAssists in designing criteria for reviewing organizational contracts.\nTop Candidates Will Also Have:\n2-3 years of relevant professional experience, preferably in contract administration, customer documentation, or a similar environment. Experience working in a financial services or finance-related environment would be an advantage.\nUniversity degree preferred, ideally in Finance, Business, Economics, or a related field\nPrevious experience preparing, reviewing, or managing customer contracts and related documentation.\nStrong attention to detail and accuracy, with the ability to carefully manage and verify documentation and information.\nExcellent organizational and prioritization skills, with the ability to manage multiple tasks and deadlines effectively.\nFluent Italian and English; Spanish or Portuguese language skills would be an advantage.\nGood overall IT proficiency, with confidence using Microsoft Office applications and the ability to quickly learn and work effectively with new systems and digital tools.\nAdditional Information:\nThe primary location for this position is Milan, Italy. This position requires on-site attendance 5 days per week.\nA valid work permit or EU-25/EFTA citizenship is required for this position.\nCandidates are requested to submit their CV in English.\nBase Minimum Pay:\n€33,771.00Please note that salary is only one component of the total compensation and benefit package available at Caterpillar.\nThis position requires working onsite five days a week.Visa Sponsorship is not available for this position.Posting Dates:\nCaterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply.\nNot ready to apply? 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