Accounting Assistant

This entry-level office position provides administrative support across accounting, collections, and general business functions, with a primary focus on billing and accounts receivable. The role works closely with the Accounting Manager and project teams to ensure accurate documentation, timely communication with customers, and efficient processing of financial transactions. The ideal candidate is detail-oriented, organized, and eager to learn. This position may also serve as backup for front desk/reception duties as needed.

Essential Functions

Prepare, submit, and track waiver requests; resolve any issues preventing timely issuance

Email or mail monthly statements and invoice copies to customers upon request

Scan and send pay applications to general contractors, and file paid applications appropriately

Support collection efforts by coordinating with project managers and project accountants to follow up on past-due invoices

Apply customer payments and assist with maintaining cash receipts spreadsheets and cash sales records

Process customer credit card payments and perform monthly credit card reconciliations

Support daily administrative tasks including documentation, data entry, and internal communications

Provide receptionist support as needed, including answering phones and greeting visitors

Perform other related duties and special projects as assigned

Minimum Qualifications

High school diploma or equivalent; some college coursework in business or accounting preferred

Knowledge, Skills, and Abilities

Basic understanding of accounting and collections processes

Proficiency in Microsoft Excel and Word required

Strong written and verbal communication skills

High attention to detail, accuracy, and ability to meet deadlines

Customer service mindset with professionalism in all interactions

Self-motivated and well-organized with the ability to prioritize and multitask effectively