{"id":1509806,"url":"https://alion.io/job/cceasternwa-christmas-bureau-purchasing-coordinator","title":"Christmas Bureau Purchasing Coordinator","company":{"id":1974137,"name":"Catholic Charities Eastern Washington","domain":"cceasternwa.org","url":"https://alion.io/company/cceasternwa","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Spokane, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":28,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Transfer Learning","optional":false}],"status":"live","first_seen_at":"2026-09-23T18:49:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-22T07:43:24Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"CCEW Mission\nFeed the hungry, heal the hurting, welcome the stranger.\nCCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law.\nJob Summary\nThis position is responsible for assisting the Community Relations Director in the management of the Christmas Bureau. The Christmas Bureau is a holiday assistance program providing grocery gift certificates, books, and toys to families in need. With a budget of over $600,000, the program serves 8,000 to 10,000 families each December. The program is coordinated by Catholic Charities, Volunteers of America, and The Spokesman-Review; with Catholic Charities providing the overall administration and financial management.\nJob duties are to be completed on a part-time basis throughout the year (approximately 20-23 hours a week, Monday-Saturday, with additional hours in Nov/Dec to help host the event.. Must be available to work daily (except Sunday) at the Spokane County Fair and Expo Center when the event is open to the public in mid December.\nJob Duties/Responsibilities\nTo perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.\nCoordinate toy purchases for the Christmas Bureau (CB).Communicate with established toy vendors and work collaboratively with CB toy volunteers to select age-specific toys/gifts.\nKeep detailed records of all toy purchases and coordinate check requests with CCEW finance department for toy orders.\nCurate relationships with new vendors for toys/gifts.\nSet age-specific targets for toys/gifts; working with CB toy volunteers.\n\nManage inventory of toys/gifts for Christmas Bureau.Track purchase orders, invoicing, shipping and delivery of all toy orders.\nCoordinate as shipments arrive with DeVries for receiving and tracking inventory.\nWorking with CB Coordinator: coordinate toy delivery at Fairgrounds.\nWorking with CB Volunteer Coordinator: Schedule CB toy volunteers for inventory during pre and post event.\n\nAssist in processing Christmas Bureau voucher payments to participating stores.\nAssist other Christmas Bureau staff and volunteers as needed.\nAssist the Christmas Bureau Coordinator with all aspects of executing the annual event.\nAssist Community Relations team with mailings, event support, correspondence, and outreach to volunteers and donors.\nCommunicate via phone, email, and social media with clients, vendors, volunteers, and staff.\nBe able to ask thorough questions and problem-solve on behalf of the program and clients.\nMust be able to review database information with great attention to detail.\nComplete check requests for Community Relations department expenses.\nMust be able to lift up to 25lbs and physically transport packages.\nUse appropriate administrative, physical, and technical safeguards to ensure the confidentiality, integrity, and security of CCEW client-protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).\nWill regularly utilize all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by the supervisor.\nWill be willing to complete other duties as assigned.\nAs a mandated reporter, follows all procedures outlined in agency policies and procedures to report to the proper agency when there is suspicion and/or confirmation that a child or adult has been a victim of abuse or neglect.\nAdheres to the tenets of Catholic Social Teaching and Catholic Doctrine.\nPerforms as a team member to ensure that productivity outcome measures are achieved.\nPerforms related functions necessary to support the mission and core values of Catholic Charities.\nJob Qualifications\nTo perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill, and/or ability required to perform this job.\nEducation/Experience: to perform this job successfully, an individual must have a bachelor’s degree or, an equivalent combination of education and experience. A minimum of two (2) years of work experience with bookkeeping, purchasing, or related administrative assistance.\nCertificates/Licenses: To perform this job successfully, an individual must have a valid Driver’s License and ability to drive for work use. Successfully pass a background check as required for the position.\nPhysical Abilities:To perform this job successfully, an individual must be able to:\nRegularly sit, stand, climb, walk, hear/listen, talk\nFrequently lift up to 25 pounds, pull/push, carry, grasp, reach\nOccasionally crawl, stoop, kneel \nClearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color blindness), ability to focus\nMental & Other Skills/Abilities:To perform this job successfully, an individual must have the:\nAdaptability:ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.\nAnalytical Ability: ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.\nAttendance: ability to consistently arrive and be able to work as scheduled.\nComputer/Technical Ability: working knowledge of: Word Processing software, Spreadsheet software, Internet software, Database software. (Specifically Microsoft 365 and preferably Salesforce)\nDependability:ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.\nInterpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills, and a good overall understanding of appropriate human relations. Awareness of and sensitivity to the service population’s culture and socioeconomic characteristics. \nJudgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.\nLanguage Ability: ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.\nMathematical Ability: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.\nMotor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.\nProblem Solving Ability:ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of a similar nature.\nQuality Management:ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.\nReasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.\nSupervisory Skills: this job has no direct supervisory responsibilities.\nWorkplace Environmental Conditions\nWhile performing the essential duties/responsibilities of this job, the employee will be:\nNoise Conditions: exposed during a shift to constant or intermittent sounds at quiet to moderate levels of sound dependent upon daily activities.\nExposure to extreme weather conditions: Exposure to snowy and slippery conditions and cold temperatures while entering/exiting the event facility and delivering/transporting supplies.\nExposure to Trauma: Employees of Catholic Charities Eastern Washington provide direct services to vulnerable community members including those who have behavioral health challenges and those who have been exposed to trauma.","description_format":"text","description_chars":9126,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-09-30T07:29:46Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.792,"p_room":0.9,"age_days":28,"expected_fill_days":50,"reasons":["conf:2","win:mid","comp:junior"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":true},"html_url":"https://alion.io/job/cceasternwa-christmas-bureau-purchasing-coordinator","json_url":"https://alion.io/job/cceasternwa-christmas-bureau-purchasing-coordinator.json","meta":{"generated_at":"2026-10-22T11:26:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9354,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1974137},"rest":"https://alion.io/mcp/rest/get_company?id=1974137"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcceasternwa-christmas-bureau-purchasing-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcceasternwa-christmas-bureau-purchasing-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcceasternwa-christmas-bureau-purchasing-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cceasternwa-christmas-bureau-purchasing-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcceasternwa-christmas-bureau-purchasing-coordinator"}]}