{"id":1368720,"url":"https://alion.io/job/ccrm-fertility-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1796540,"name":"CCRM Fertility","domain":"ccrmivf.com","url":"https://alion.io/company/ccrmivf","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":78,"open_postings":6,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":88,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-05-22T14:08:00Z","employer_posted_date":"2026-05-22","last_verified_at":"2026-10-13T01:17:49Z","board_verified":true,"closed_at":null,"days_open":145,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":144},"description":"How You Will Make an Impact: The Administrative Coordinator demonstrates knowledge and skills in the coordination and facilitation of administrative duties related to assisting the CCRM Management team. Administrative support can be provided to various members of the CCRM Management team including. They report to assigned CCRM Manager but may take daily directions from other staff members.\nWhat You Will Do:\nManage Physicians’ schedules/calendars\nMonitor and take incoming New Patient/existing patient requests (phone/email/text or any other system providing requests or potential NP information)\nExecute New Patient information intake\nPopulate information into all programs requiring patient information\nMake up-to-date notes in all appropriate locations (ie: patient appointment notes, progress notes, etc.) on all patient interaction\nAssist in getting authorizations for treatment\nCoordinate the assembly and delivery of Medical Records to patient and/or referring Doctor\nMonitor electronic follow-up message for upcoming patient appointments\nMake in-person call to verify New Patient appointment one week prior to appointment date\nSchedule follow-up appointments, surgeries, HSG, Saline Sonograms, etc.\nWork closely with entire Admin team to assist in team coverage of all offices\nFast paced communication with Admin team\nOther duties as assigned\nWhat You Bring:\nMust be organized and possess knowledge and excellent communication skills. \nMust possess excellent customer service skills. \nMust demonstrate problem solving skills related to the position. \nMust be able to multi-task, prioritize, and be detail oriented. \nMust possess a high level of independent judgment and accuracy. \nMust be able to communicate positively and professionally with all team members. \nMust have the ability to function independently, and seek assistance from the management team as needed. \nDemonstrate the ability to be a team player and possess a willingness to perform duties that are assigned or delegated to him/her as well as a willingness to perform duties of other employees as needed. \nSupport vision and mission. \nMaintain confidentiality of all work information. \nDemonstrate an ability to function successfully in a team environment. \nExhibit courteous, compassionate and respectful treatment of fellow employees and external contacts. \nParticipates in identifying problems and suggesting solutions. \nMaintains HIPAA and Confidentiality for all patient and clinic information. \nUtilizes time efficiently. \nHigh School Diploma, or previous administrative assistant or related experience required. \nExperience with Microsoft Office products\nWorking Conditions: The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office setting. While performing the duties of this job, the employee will interact with others, sit/stand at a desk, work on a computer, and spend prolonged periods preparing and analyzing data and figures. Employees will use standard office machines and equipment (computer, telephone, photocopier, and scanner).\nCCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.\nPre-Employment Requirements: All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.\nEqual Employment/Anti-Discrimination : We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.","description_format":"text","description_chars":4549,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Fertility & IVF"],"lifecycle":[{"event":"open","at":"2026-09-28T03:26:07Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.454,"p_room":0.36,"age_days":144,"expected_fill_days":88,"reasons":["conf:29","win:tail","crowd:"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":false},"html_url":"https://alion.io/job/ccrm-fertility-administrative-coordinator","json_url":"https://alion.io/job/ccrm-fertility-administrative-coordinator.json","meta":{"generated_at":"2026-10-14T21:59:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29455,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1796540},"rest":"https://alion.io/mcp/rest/get_company?id=1796540"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fccrm-fertility-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fccrm-fertility-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fccrm-fertility-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ccrm-fertility-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fccrm-fertility-administrative-coordinator"}]}