{"id":1169215,"url":"https://alion.io/job/celebrating-30-years-of-workforce-development-contracts-administrator","title":"Contracts Administrator","company":{"id":1225034,"name":"North Superior Workforce Planning Board","domain":"nswpb.ca","url":"https://alion.io/company/nswpb","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-14T05:16:06Z","employer_posted_date":"2026-09-14","last_verified_at":"2026-09-25T00:33:47Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Contracts Administrator - Sydney CBD\nLocation: Sydney, NSW\nCompany: BGIS, Retail & Hospitality Client\nEmployment Type: Full-Time, Permanent, Hybrid (3 Days Office, 2 Days WFH)\nSalary: $100,000 - $110,000 + Superannuation\nWe acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.\nAbout BGIS\nBGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.\nPurpose of the Role\nBGIS is seeking a motivated Contracts Administrator to support a nationally recognised portfolio of hospitality, food, beverage, and entertainment venues. Reporting directly to the Account Manager, you will work collaboratively with both client and BGIS teams to manage vendor compliance, contract administration, commercial documentation, and day-to-day operational processes.\nThis role is well suited to someone who enjoys staying organised, working through a high volume of tasks, and being surrounded by a busy and collaborative team. You'll have the opportunity to develop your skills, build commercial knowledge, and gain exposure to a large national account while working alongside experienced professionals who can support your growth.\nThe ideal candidate will be proactive, detail-focused, eager to learn, and comfortable working both independently and as part of a team.\nKey Responsibilities\nAct as a key point of contact for vendors and contractors regarding compliance and contract requirements.\nManage vendor onboarding processes, including safety and compliance documentation.\nSupport contract administration activities including variations, commercial registers, and documentation management.\nTrack and manage high-value corrective works and reimbursable activities.\nProcess purchase orders, invoices, and associated financial documentation.\nAssist with the management and maintenance of CMMS records and work order tracking.\nMonitor vendor compliance with BGIS safety, quality, and environmental requirements.\nMaintain accurate records, reports, and contract documentation.\nSupport the Account Manager with day-to-day contract administration activities.\nAssist with continuous improvement initiatives and process enhancements. \nEducation, Experience & Skills\nEssential:\nPrevious experience in contract administration, vendor administration, compliance coordination, or a similar administrative role.\nStrong organisational and time management skills.\nAbility to manage a busy workload and competing priorities.\nStrong attention to detail and accuracy.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office including Excel, Word, and Outlook.\nExperience using business systems, databases, or CMMS platforms.\nAbility to work autonomously and proactively manage tasks.\nDesirable:\nExperience within facilities management, hospitality, retail, property, construction, or service-based environments.\nExperience processing invoices, purchase orders, and financial documentation.\nExposure to vendor management, contractor compliance, or safety systems.\nQualifications in Business, Administration, Management, or a related discipline.\nTraining in OH&S, Quality Assurance, or Environmental systems.\nWorkplace Flexibility\nTo support your growth, this position will initially be based from our Sydney CBD office, conveniently located close to public transport, cafés, and local amenities.\nFollowing onboarding, this role offers a hybrid working arrangement of 3 days in the office and 2 days working from home, operating during standard business hours Monday to Friday.\nWhy Join BGIS?\nKey Benefits Include:\nSpot recognition vouchers and $2,000 employee referral bonus.\nAccess to Flare for discounts across retailers, energy, utilities & much more!\nFitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.\nAFR Best Places to Work 2024 & 2025.\nWinner of Inspiring Workplaces Award 2025.\nEndorsed by Work180 as an employer of choice for women.\nRecognised by WORK180 as a Top 5 Employer for career development opportunities.\nCareer progression through secondments & internal mobility.\nHealth perks including EAP, wellness programs & flu vaccinations.\nHow to Apply\nIf you are a proactive, skilled, and engaging Contracts Administration professional looking to join a forward-thinking company, we would love to hear from you!\nBGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.\nEligibility\nTo be successful in the role, applicants must have full working rights in Australia.\nApply Now\nBe part of a workplace that values diversity, safety, sustainability, and continuous innovation.\nExplore more opportunities at https://apac.bgis.com","description_format":"text","description_chars":5045,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Wellness"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Human Resources"],"lifecycle":[{"event":"open","at":"2026-09-24T06:07:27Z"}],"liveness":{"score":51,"band":"ok","label":"Likely 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