{"id":3818569,"url":"https://alion.io/job/celonis-executive-assistant-2","title":"Executive Assistant","company":{"id":133,"name":"Celonis","domain":"celonis.com","url":"https://alion.io/company/celonis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":79,"open_postings":28,"ghost_share":0,"stale_share":0.643,"repost_share":0,"time_to_fill_p50_days":64,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madrid, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"AI Agents","optional":false},{"name":"Claude","optional":false},{"name":"Digital Twin","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-05T11:31:44Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T02:22:21Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Celonis is the trusted platform to industrialize Enterprise AI. At our core is the Celonis Context Model - which combines process data, business knowledge, and intelligence into a living digital twin of the enterprise that AI can actually understand, turning AI's operational blind spots into operational clarity. World's leading companies trust Celonis and its global ecosystem of partners to make their AI agents, people, systems, and processes work together, achieving transformational outcomes. We believe there's a massive opportunity to unlock global productivity and sustainability by giving AI the context to understand how every business process really works. Join our mission to make processes work for people, companies, and the planet.\nThe Role:\nWe are seeking a highly professional, proactive and dynamic Executive Assistant to join the Executive Chairman & President’s Office at Celonis.\nThe role will provide executive support within the office of the Executive Chairman & President, working closely with the existing Executive Assistant team to ensure seamless coordination and support in a fast-paced, global environment.\nThe ideal candidate brings proven experience supporting C-level executives in a global organization, excellent organizational and communication skills, a high level of discretion, and the ability to confidently manage complex priorities and stakeholders.\nAs an Executive Assistant within the Executive Chairman & President’s Office, you will work closely with the Executive Leadership Team and their respective offices, as well as with senior leaders and key stakeholders across Celonis. You will serve as a trusted partner within the office, supporting the coordination of complex priorities and acting as one of the key points of contact for internal and external matters.\nYou are someone who thrives under pressure, enjoys working in a fast-paced and dynamic environment, has a growth mindset, and is genuinely passionate about enabling executives and helping them operate effectively. You bring a high level of professionalism, discretion and ownership, and are comfortable working across a global organization with multiple senior stakeholders.\nNot only will you join Celonis as a trusted partner to one of the most senior and broad-reaching leaders in the business, you will become a true business partner - bringing an exceptional opportunity for further career advancement with one of the most exciting technology companies in the world right now.\nThe work you'll do:\nProvide high-level executive support to the Executive Chairman & President in a fast-paced, globally operating environment\nAct as a trusted partner and extension of the Executive Office, anticipating needs and proactively managing priorities\nOwn and strategically manage a complex, international calendar, balancing business priorities, travel, meetings and personal commitments\nPrepare the Executive Chairman for key meetings by ensuring the right context, materials, people and information are in place\nManage complex international travel and logistics end-to-end, including last-minute changes and high-priority arrangements\nServe as a key point of contact and gatekeeper, building strong relationships with senior internal and external stakeholders\nExercise excellent judgement and discretion when prioritizing requests, protecting executive time and handling confidential information\nAnticipate potential conflicts, bottlenecks and challenges and solve them proactively before they become issues\nCoordinate and follow up on strategic projects, meetings and action items across the Executive Office and broader leadership team\nPartner closely with the Chief of Staff and other Executive Assistants to ensure seamless coordination across the leadership team\nDraft and manage high-quality executive communications, correspondence and presentations\nBuild and maintain a strong internal and external network, working effectively with C-level executives, customers, investors and other senior stakeholders\nBring structure, calm and clarity to a highly dynamic environment with constantly shifting priorities\nTake end-to-end ownership rather than waiting for others to solve problems\nThe experience you need:\nExtensive experience working as an Executive Assistant, including experience supporting at C-Suite with a Global remit\nProfessional fluency (written and oral) in English and ideally also in German\nExceptional organizational and prioritization skills, with the ability to manage multiple high-priority topics simultaneously\nStrong business acumen and the ability to quickly understand complex topics and identify what really matters\nOutstanding executive presence, communication skills and interpersonal judgement\nA highly proactive, solution-oriented and hands-on mindset\nConfidence working across different cultures, time zones and seniority levels\nHigh attention to detail without losing sight of the bigger picture\nThe ability to remain calm, flexible and effective under pressure\nA genuine ownership mentality and willingness to go the extra mile when needed\nComfortable providing structure within an entrepreneurial and dynamic environment\nWorking with discretion, maturity and consistency\nAdvanced Google Suite + Microsoft Office skills. Claude and other AI experience.\nStrong interpersonal, collaborative, and communication skills\nHigh communication skills and analytical mindset\nWhat Celonis can offer you:\nPioneer Innovation:Work with the global leader in Process Mining and the Process Intelligence Graph to shape the future of AI-driven business operations.\nOwnership from Day 1:Every full-time \"Celonaut\" is an owner, receiving Restricted Stock Units (RSUs) and merit-based refresh grants.\nUnrivaled Family Support:Benefit from our inclusive parental leave policy-24 weeks of fully paid leave for primary carers and 12 weeks for supporting carers, available from your first day of employment.\nWork-Life Integration:Enjoy Unlimited PTO (in applicable regions) and generous PTO globally, as well as a flexible hybrid work model that balances remote focus with vibrant office collaboration.\nContinuous Growth:Elevate your skills through our 70-20-10 learning framework, mentorship programs, and access to a dedicated learning platform.\nHolistic Well-being:Prioritize your health with subsidized Wellhub memberships, mental health counseling, and dedicated \"Wellness Weeks\" that prioritize work/life balance.\nDrive Sustainability:Participate in annual Impact Days, where you receive paid time off to volunteer for community and environmental causes with your local office, or virtually.\nGlobal Inclusion & Belonging:Find community through our Inclusion Think Tank and participate in our annual Inclusion Days, ensuring every voice is heard and valued.\nValue-Driven Impact:Join a mission-led organization where our core values-Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future-drive every decision.\nAbout Us:\nCelonis is the trusted platform to industrialize Enterprise AI, empowering organizations to analyze, design, and operate AI-driven processes. The Celonis Platform is powered by the Celonis Context Model, which combines process data, business knowledge, and intelligence to create a living digital twin of the enterprise that AI can understand - turning AI’s operational blind spots into operational clarity. Industry-leading companies around the world trust Celonis and its global ecosystem of partners to make their AI agents, people, systems, and processes work together, achieving transformational outcomes. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.\nGet familiar with the Celonis Process Intelligence Platform by watching this video.\nCelonis Inclusion Statement:\nAt Celonis, we believe our people make us who we are and that “The Best Team Wins”. We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen.\n\nYour Privacy:\nAny information you submit to Celonis as part of your application will be processed in accordance with Celonis’ Accessibility and Candidate Notices\nBy submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process.\nUse of Artificial Intelligence Tools\nWe rely on an artificial intelligence tool to match the information from your resume to the relevant Celonis job descriptions. This processing is limited to the information provided in your resume or in your candidate profile. The tool produces a match score per candidate for a role, suggests preliminary ranking, and provides recommendations.\nThe tool is only used for support in parts of the job application process, including to facilitate the identification of the relevant Celonis Jobs for candidates and recruiters. All final decisions are made by hiring managers and the Celonis talent acquisition team. Hiring managers and HR specialists use this tool responsibly, are aware of the risk of potential bias, and are equipped to mitigate it.\nPlease be aware of common job offer scams, impersonators and frauds. 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