{"id":2489133,"url":"https://alion.io/job/central-city-concern-executive-coordinator","title":"Executive Coordinator","company":{"id":2009162,"name":"Central City Concern","domain":"centralcityconcern.org","url":"https://alion.io/company/centralcityconcern","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":300000,"currency":"USD","period":"year","gross":null,"usd_annual":300000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T22:13:02Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-26T22:25:52Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Make a Mission-Driven Impact as the Health Services Leadership Teams' Executive Coordinatorat Central City Concern!\nHelp Drive High-Impact Operations\nEmpower Executive Leaders ; Act as the strategic backbone for the Health Service Leadership Team (HSLT), keeping their priorities in order\nSupport complex projects by owning the logistics, deliverables, and timelines for key health services initiatives from start to finish.\nMaximize leaders’ efficiency through dynamic scheduling, travel planning, and meeting agendas to optimize the leadership team's time.\nTechnical & Analytical Support\nAssist with data translation into Insights: Create powerful PowerPoint presentations and manage complex datasets in Excel to support executive decisions.\nStreamline daily business as you handle critical operational tasks including budget tracking and expense reporting.\nManage multiple Leadership schedules, attend project meeting, report meeting minutes, decisions made and action plans.\nServe as a Trusted Partner & Liaison\nManage highly sensitive and confidential information daily with top-tier professional judgment and discretion.\nBridge the communication gap and act as the central communication liaison, triaging inquiries from internal staff, community partners, and external stakeholders.\nChampion inclusive collaboration through respectful, effective connections across a fast-paced environment with diverse teams and community partners.\nThe Health Services Leadership Executive Coordinator provides confidential, varied and complex administrative support for the Health Services Leadership team, including the Health Services Executive, Chief Medical Officer, and Health Services senior operations and medical directors. Responsibilities include communication liaison, project coordination, preparing reports and data, scheduling and meeting support, planning travel, coordinating visitors, and effectively prioritizing and responding to diverse requests from Health Services leaders. This position requires confidentiality, judgment, flexibility, interpersonal skills, organizational skills, strong computer skills, and the ability to work well with all levels of internal management and staff, as well as outside stakeholders.\nLocation: Administration Office (Downtown Portland)\nSchedule: Monday - Friday 8:00am - 5:00pm\nSalary Range: $69,000 - $90,000*This range is influenced by professional experience, licensure, certifications, and internal equity.\nMINIMUM QUALIFICATIONS\n4 years of secretarial or executive assistant experience\nOR\nAn Associate’s degree or certificate in office occupations or office technology and 3 years of secretarial or executive assistant experience\nOR\nA Bachelor’s degree and 2 years of secretarial or executive assistant experience\nOR\nAn equivalent combination of training and experience.\n Excellent computer skills and high proficiency in Microsoft Office Suite. Experience with office machines (fax, photocopier, phone systems).\nMust possess a current driver’s license, access to a vehicle, qualify as an Acceptable Driver as designated in Central City Concern’s Fleet Safety policy. Must pass an initial drivers training within 60 days of being an approved driver and continued recertification training. Must maintain vehicle insurance coverage of a minimum of $100,000/$300,000 personal auto liability coverage.\nMust pass a pre-employment drug screen, TB test, and background check. This includes clearance by the DHS Background Check Unit. \nMust generally have the ability to walk, bend, stoop, kneel, squat, twist, reach, pull and lift heavy objects, and climb stairs with reasonable or no accommodation.\nMust adhere to agency’s non-discrimination policies.\nAbility to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, life-styles and sexual orientations and treat each individual with respect and dignity.\nESSENTIAL DUTIES AND RESPONSIBILITIES\nProvide administrative support for the Health Services Leadership team, including drafting correspondence, editing technical documents, preparing effective Power Point presentations, inputting and analyzing data in Excel, creating and maintaining organizational and filing systems, and coordinating communications with internal and external partners.\nServe as the central contact and communications liaison between Health Services Leadership Team and other agency staff. Appropriately manage and communicate confidential or sensitive information.\nMaintain senior Health Services Leadership’s non-clinical schedules by planning and scheduling meetings, conferences, teleconferences, travel, and other items.\nCoordinate Health Services Leadership and other department meetings, and other meetings as assigned, including scheduling and coordinating meetings, preparing materials, attending meetings, and coordinating agendas and follow up items.\nProvide support and coordinate logistics of projects as assigned. Coordinate project deliverables/issues with key stakeholders. Attend project meetings and report meeting minutes, decisions made and action plans.\nAnswer, evaluate and triage calls from many different sources, including concerns or complaints that are directed to the Health Services Leadership.\nRespond to routine daily correspondence. Thoroughly review all incoming materials to ensure that proper action is taken, including routing and signatures.\nAssist in completing, distributing and tracking various reports. This includes compiling and organizing information for monthly expense reports and budget tracking.\nAssist Health Services Leadership team to fulfill grants and contracts management and reporting requirements for grants and contracts, as needed.\nAssist Health Services Leadership team to reconcile timecards, credit card approvals, payment approvals, and other daily operations.\nComplete a variety of computer-based tasks related to documentation in the appropriate format, including but not limited to: typing correspondence, memos, and reports; completing applications and data entry; and creating data reports and presentations.\nAdhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security. Comply with all privacy and security requirements pursuant to community partners’ and outside providers’ patient confidentiality agreements, including privacy and security requirements for EMR access. This includes immediately reporting any breach of protected health information or personal identification information of any person receiving CCC services by CCC or an outside provider to the CCC Compliance Department, as well as to your supervisor or their designee.\nOther duties as assigned.\nSKILLS AND ABILITIES\nAbility to communicate clearly, concisely and courteously, both orally and in writing, with the general public, clients, patients, medical personnel and co-workers.\nGood organizational and problem-solving skills; ability to prioritize and meet deadlines.\nAbility to function independently with minimal direction and supervision.\nAbility to work effectively as part of a team.\nAbility to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment.\nSound decision-making skills and excellent professional judgment, including ability to handle sensitive and confidential information on a daily and ongoing basis.\nAbility to manage time and meet deadlines.\nAbility to maintain accurate records and necessary paperwork.\nAbility to maintain highest standards of confidentiality with regard to patient/client information as well as operational and clinical information.\nAbility to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, life-styles and sexual orientations and treat each individual with respect and dignity.\nBenefits at Central City Concern\nWe offer incredible benefits to our employees, including an extensive total rewards package, competitive compensation, medical, dental, vision, Student loan repayment options, and retirement savings matching plans!\nGenerous paid time off plan beginning at 4 weeks of PTO accrual per year! Accrual amount/rate increases with longevity. \n Up to 11 recognized Holidays and 2 Personal Holidays (dependent on work shift schedule).\nAmazing 403(b) Retirement Savings plan with an employer match of 4.25% in your 1st year, 6% in the 2nd year, and 8% in your 3rd year!\nComprehensive Medical, Vision, and Dental insurance coverage. \nEmployer-Paid Life, Short-Term Disability, & Long-Term Disability Insurance! \nSabbatical Program offering extended time off at years 7, 14, and 21.\nThis description is intended to provide a snapshot of the work performed and is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required for the position.\nAs an agency deeply rooted in recovery, part of our policy and commitment to a drug and alcohol-free workplace includes post-offer, and pre-employment drug screens. Please note we follow Federal Guidelines regarding prohibited substances, even for those legal at the state level. \nCentral City Concern is a second-chance employer and complies with applicable laws regarding the consideration of criminal background for employment purposes. Government regulations, contractual requirements, or the duties of this particular job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.","description_format":"text","description_chars":9631,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Equity","Insurance coverage","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Nonprofits & Foundations","Primary Care & Medical Centers"],"lifecycle":[{"event":"open","at":"2026-10-14T01:30:00Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":102500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.646,"p_room":0.55,"age_days":12,"expected_fill_days":11,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":300000,"is_top_pay":true},"html_url":"https://alion.io/job/central-city-concern-executive-coordinator","json_url":"https://alion.io/job/central-city-concern-executive-coordinator.json","meta":{"generated_at":"2026-10-27T01:18:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":92,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2009162},"rest":"https://alion.io/mcp/rest/get_company?id=2009162"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcentral-city-concern-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcentral-city-concern-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcentral-city-concern-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/central-city-concern-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcentral-city-concern-executive-coordinator"}]}