Film & Special Events Coordinator

Department: Film & Special Events

Reportsto:DirectorofFilm&SpecialEvents

Status: Full-time/Non-exempt

Note:Avaliddriver’slicenseisrequiredforthisposition.

Aboutthe CentralPark Conservancy:

Central Park is one of the world's most famous and beloved public spaces. Designed by Frederick Law Olmsted and Calvert Vaux in 1858, the 843-acre Park was the country's first purpose-built public park and is a National Historic Landmark and a New York Scenic Landmark. The Central Park Conservancy, a private, not-for-profit organization, was founded in 1980 to rescue the Park, which had fallen into serious disrepair. Since then, the Conservancy has overseen the investment of over$1.6billionin the restoration of thePark, which now hosts over 40 million visitors a year.

The Conservancy is one of the largest and most successful public private partnerships in New York City and is considered a major civic institution given its impact on the health and vibrancy of both the Park and the City. The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuaryfromurban life. The City of New York has formally entrusted the care of the Park to the Conservancy whichis responsible forevery aspect of its care, including landscape maintenance, capital improvements, andthe visitorexperience. The Conservancy employsroughly 400people and has an annual operating budget of $100 million.

JobSummary:

The Film and Special Events Coordinatoris responsible forplanning,organizing,and coordinatingfilmandspecialeventsinCentral Park, aswellasoverseeingandparticipatingin relevant operational duties. The schedule is flexible according to event programming: holidays, weekends and overnights as needed. Thecoordinatorensures compliance with Conservancy and Parks policies and practices by film and special event third parties.This positionworkscloselywithfilmandeventproductionpersonnelandCityagencies,including but not limited to the Department of Parks and Recreation, New York Police Department, Emergency Services and the Mayor’s Office of Film, Theatre and Broadcasting.

SummaryofEssentialJobFunctions:

• Support the development and implementation of operational plans for managing and stagingspecialeventsincludingpre-eventset-up,eventdayactivities,staffovertime, supervisionof operationsstaffassistingwithspecialevents,clean-up,andpost-eventanalysis.

• CoordinatewiththeMayor’sOfficeofMedia&Entertainmentandprivateproduction companiesregardingfilm and photography requests for Central Park

• CoordinateinpersonandbywrittencorrespondencewithvariousCityagenciesand third parties as it pertains tospecialevents.

• Conductsitereviewswiththirdpartiesforproposedfilmoreventactivities.

• Providesoversightoffilmandspecialeventactivitiestoensurecompliancewith Conservancy and Parks policies,practices,and rules.

• Maintaincalendarsandfilm/eventtracking.

• DemonstrateknowledgeofCentralPark’shistoryandlandmarksandsharesinformation with Park patrons,contractors,and vendors

• ProvideaccurateandpertinentinformationaboutParkrulesandregulations toPark visitors and permitholders.

• CommunicatewitheaseanddiplomacyacrossallstafflevelsandParkpatrons.

• Performotherdutiesasrequired.

MinimumRequirements:

• Bachelor’sdegreeorequivalentcombinationofeducationandexperience.

• Onetothreeyearsofexperienceinaparkoperationscapacityand/or special event/film industry

• Strongteamplayer

• Stronginterpersonalskills

• Excellentcustomerserviceandproblem-solvingskills

• ProficiencywithMSWord,Excel,Outlook,andPowerPoint

• Validdriver’slicenserequired.

• Excellentorganizational,planning,timemanagementandcommunicationskills

AbilitiesRequired:

• Abilitytoworkaflexiblescheduletomeettheneedsofthepark,including nights,weekends,andholidays.

• Abilitytomakecriticaldecisionsandmanageemergencysituations.

• Abilitytoworkoutsideinallweatherconditionsyear-round.

• Abilitytolift50lbs.

Salary range:$56K - $72K (based on level of experience)

DIVERSITY, EQUITY & INCLUSION

The Central ParkConservancy’sworkisguidedby the belief thatCentralPark, andallpublicparks,must be managed and actively protected as an inclusive and democratic space for all.

WorkingcloselywithourNewYorkCitypartners,wewillalwaysstrivetowardscreating and sustaining a sense of belonging for all visitors and advocating forequitableand accessible public use of thepark.

Inserviceofthisbelief,wearecommittedtofosteringaworkforceandorganizational culture that is as diverse as Central Park itself and the dynamic city it serves.

SafetyRequirements

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort toassurea safe environment andbe followingfederal, state, and local safety regulations.Employees are expected to obey safety rules and to exercise caution in all theirworkactivities.Accordingly,employeesshouldbeawareofanyhazards whichcould cause an injury or accident (e.g., spills, obstacles in walkways, etc.).If an employee discovers apotentiallydangerous condition, he/she should alert other employees and notify his/her supervisorimmediately.

Disclaimer

Theabovestatementsareintendedtodescribethegeneralnatureandlevelof work being performed by people assigned to this classification.They are not to be construedasanexhaustivelistofallresponsibilities,duties,andskillsrequiredofpersonnel so classified.As needed, all personnel maybe requiredto perform duties outside of their normal responsibilities.