{"id":3025450,"url":"https://alion.io/job/ceradis-administrative-assistant","title":"Administrative Assistant","company":{"id":3796476,"name":"Ceradis","domain":"ceradis.com","url":"https://alion.io/company/ceradis","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chualar, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T14:50:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-03T05:57:43Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Administrative Assistant\nPosition Summary:\nThe Administrative Assistant supports the daily operations of our main office by providing administrative support to management, office staff, and Sales teams across all locations. This position also serves as backup for Sales Coordinators and assists with office operations, facilities, vendors, purchasing, events, travel, and support for HR, IT, and Accounts Receivable.\nJob Status:\nFull-Time \nHourly\nNon - Exempt\nReports to: Manager, Administration\nLocation: Chualar, CA\nRole Responsibilities:\nSales Support\nProvide administrative support to Sales Managers and the Sales team.\nMaintain customer and supplier files and prepare sales-related documents.\nServe as backup for Sales Coordinators during absences and busy periods.\nRoute customer calls and visitors appropriately.\nSupport sales meetings, events, and marketing activities.\nOffice Administration\nAnswer phones, greet visitors, and handle mail and package distribution.\nMaintain filing systems and scan documents.\nProcess invoices and assist with records management.\nProvide backup support for Accounts Receivable, including bank deposits.\nTechnology & Office Equipment\nCoordinate with IT and service providers to resolve phone, internet, and equipment issues.\nManage office equipment maintenance and service schedules.\nAssist with employee phone setup and upgrades.\nFacilities & Vendor Management\nCoordinate office maintenance, repairs, and vendor services.\nManage supplier relationships and contract renewals.\nSupport company vehicle administration and related records.\nAssist other company locations with office-related needs.\nPurchasing & Supplies\nOrder office, breakroom, and operational supplies.\nCoordinate bulk purchases and maintain inventory of commonly used items.\nEvents, Travel & Marketing\nHelp organize office events, meetings, and conferences.\nCoordinate travel arrangements, including flights, hotels, and rental vehicles.\nAssist with marketing materials, customer gifts, and employee recognition programs.\nHR & Special Projects\nSupport new hire onboarding, including workspace setup and supplies.\nAssist with special projects and other administrative needs as assigned.\nOther duties as assigned\nExperience/Skills/Abilities:\nAdministrative, office coordination, or sales support experience preferred.\nStrong organizational and multitasking skills.\nExcellent communication and customer service skills.\nProficiency in Microsoft Office and related business systems.\nStrong attention to detail and accuracy.\nAbility to work independently and collaborate across departments.\nAbility to handle confidential information professionally.\nJob Expectations/Working Conditions:\nPrimarily office-based in Chualar, CA.\nOccasional local errands, supply runs, and DMV visits.\nAbility to lift and move office supplies and packages as 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