{"id":1090423,"url":"https://alion.io/job/cern-administrative-assistant-ep-ags-2026-227-grae","title":"Administrative Assistant (EP-AGS-2026-227-GRAE)","company":{"id":4055,"name":"CERN","domain":"home.cern","url":"https://alion.io/company/cern","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"SmartRecruiters","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Geneva, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":4687,"currency":"CHF","period":"month","gross":null,"usd_annual":67956},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"CI/CD","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-21T07:50:06Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-09-24T13:11:49Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"As an Administrative Assistant in the CERN Users Office, you will contribute to the delivery of customer-focused administrative services for CERN's international community of guest scientists, supporting processes related to registration, personnel formalities, and Host State documentation. You will gain hands-on experience in administrative coordination, stakeholder engagement, and service delivery while contributing to the implementation of CERN's new Human Capital Management (HCM) system and the development of onboarding initiatives that support the integration of newcomers across the Administration Directorate.\nYour responsibilities\nProvide administrative support and guidance to CERN's guest scientists, facilitating registration, personnel formalities, and their integration into the CERN community.\nProcess, maintain, and manage administrative records and documentation, ensuring data quality and accuracy across CERN's information systems.\nContribute to the continuous delivery of administrative services by supporting team activities and ensuring service continuity when required.\nSupport the documentation, review, and improvement of administrative and Human Capital Management (HCM) processes, including the collection and analysis of user feedback.\nContribute to the development and maintenance of onboarding resources, communication materials, and knowledge-sharing initiatives that support the successful integration of newcomers across AGS services.\nYour profile\nInitial experience in administrative support, customer service, office administration, or a related field would be considered an asset.\nExposure to service-oriented activities and interaction with a diverse range of stakeholders would be an advantage. \nExperience maintaining records, documentation, or administrative information would be considered an asset.\nFamiliarity with standard office software and digital collaboration tools.\nExposure to onboarding activities, user support, feedback collection, or the preparation of guidance materials would be an advantage.\nSkills\nStrong communication and interpersonal skills, with the ability to work effectively in an international and multicultural environment.\nService-oriented mindset and ability to interact professionally with a diverse range of stakeholders.\nGood organisational skills, with the ability to manage multiple tasks, maintain accurate records, and follow up on activities.\nStrong attention to detail and ability to handle information, documentation, and data with accuracy and confidentiality.\nProficiency in Microsoft Office applications and collaborative document management tools.\nSpoken and written English, with a commitment to learn French.\nEligibility criteria:\nYou are a national of a CERN Member or Associate Member State.\nBy the application deadline, you have a maximum of two years of professional experience since graduation in General Administration, Customer Service (or a related field) and your highest educational qualification is a general secondary education diploma.\nYou have never had a CERN fellow or graduate contract before.\nApplicants with a Bachelor's, Master's or PhD degree are not eligible.\n Job closing date: 12.10.2026 at 23:59 CEST.\nContract duration: 18 months, with a possible extension up to 36 months maximum.\nWorking hours: 40 hours per week\nJob flexibility: Fully Onsite\nTarget start date: 01-December-2026\nJob reference: EP-AGS-2026-227-GRAE\nField of work: Administration\nBenchmark job: 5B0020 - Personal/Team Assistant\nGlobal Benefits\nA monthly stipend of 4687 Swiss Francs per month (tax free).\n30 days of paid leave per year plus 2 weeks annual closure.\nCoverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.\nFamily, child and infant monthly allowances depending on your individual circumstances.\nA relocation package (installation grant and travel expenses) depending on your individual circumstances.\nPossibility to extend your contract up to 36 months.\nOn-the-job and formal training including language classes.\nOverview of CERN - Discover a world where the impossible is made possible!\nAt CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.\nEvery day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.\nIf you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!\nMore information about us, here:careers.cern","description_format":"text","description_chars":5254,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Science & Engineering"],"lifecycle":[{"event":"open","at":"2026-09-21T13:41:26Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":22,"reasons":["conf:0","velocity","win:early","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":67956,"is_top_pay":true},"html_url":"https://alion.io/job/cern-administrative-assistant-ep-ags-2026-227-grae","json_url":"https://alion.io/job/cern-administrative-assistant-ep-ags-2026-227-grae.json","meta":{"generated_at":"2026-09-24T14:04:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}