{"id":3825693,"url":"https://alion.io/job/cesiumastro-office-administrator-i","title":"Office Administrator I","company":{"id":5315,"name":"CesiumAstro","domain":"cesiumastro.com","url":"https://alion.io/company/cesiumastro","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":85,"open_postings":40,"ghost_share":0,"stale_share":0.6,"repost_share":0.025,"time_to_fill_p50_days":48,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Westminster, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":68000,"max":79000,"currency":"USD","period":"year","gross":null,"usd_annual":79000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-05T16:48:12Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-11T06:35:14Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"We are looking to add a Office Administrator I to our team. In this role you will support the day-to-day administrative operations of the company by coordinating office activities, maintaining business records, and providing administrative support that enables efficient business operations. This role contributes to organizational effectiveness by supporting scheduling, document management, office coordination, and operational processes while ensuring a professional and well-organized work environment.\nWorking cross-functionally with employees, managers, vendors, and business stakeholders, this role supports administrative operations, office logistics, meeting coordination, and general business activities while ensuring services align with organizational needs and established procedures.\nJOB DUTIES AND RESPONSIBILITIES\nProvide daily administrative support to assigned departments and business leaders, including correspondence, reports, presentations, and meeting materials.\nCoordinate calendars, meetings, conference rooms, travel arrangements, and other routine scheduling activities.\nAssist with data entry, expense reporting, recordkeeping, and administrative tasks in accordance with established procedures.\nSupport daily office operations, including supply management, mail distribution, shipping and receiving, and general office coordination.\nPrepare meeting spaces, coordinate visitor logistics, and maintain common office areas to support business activities.\nAssist with facility-related requests, employee onboarding logistics, and routine office services in coordination with appropriate personnel.\nMaintain organized business records, administrative files, correspondence, and supporting documentation in accordance with company procedures.\nPrepare and update administrative templates, reports, operational records, and routine business documentation.\nHandle sensitive business information in accordance with established confidentiality and recordkeeping requirements.\nRespond to routine inquiries from employees, vendors, and external visitors while maintaining professional communication.\nCoordinate assigned administrative activities supporting departmental projects, operational initiatives, and business stakeholders.\nIdentify routine workflow issues and support approved improvements to administrative procedures, office processes, and documentation practices.\nJOB REQUIREMENTS AND MINIMUM QUALIFICATIONS\nBachelor's degree in business administration, communications, office administration, or a related field with 0-2 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field. \nBasic knowledge of administrative support, office operations, document preparation, scheduling, and business communication practices.\nFoundational understanding of administrative procedures, office workflows, records management, and documentation requirements.\nFamiliarity with Microsoft Office applications, standard business productivity tools, and office equipment.\nUnderstanding of administrative coordination, task prioritization, scheduling requirements, and routine office support activities.\nBasic knowledge of business communication, professional interactions, confidentiality requirements, and sensitive information handling practices.\nFamiliarity with document accuracy, recordkeeping, organizational procedures, and continuous improvement practices supporting efficient office operations. \nDocument management and file sharing platforms, e.g. SharePoint, OneDrive, or equivalent applications.\nScheduling, travel, and expense management systems, e.g. Concur, Navan, Outlook Calendar, or equivalent applications.","description_format":"text","description_chars":3728,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Embedded & Electronics Design","Satellite Communications","RF & Wireless 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open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":48,"reasons":["conf:3","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":79000,"is_top_pay":true},"html_url":"https://alion.io/job/cesiumastro-office-administrator-i","json_url":"https://alion.io/job/cesiumastro-office-administrator-i.json","meta":{"generated_at":"2026-11-11T07:50:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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