Senior Administrative Assistant

We are looking to add a highly organized and detail-oriented Senior Administrative Assistant to join our team. The Senior Administrative Assistant will play a crucial role in supporting the day-to-day operations of our organization. You will be the face of our company to our employees, visitors, and vendors. The ideal candidate will possess strong administrative skills, excellent communication abilities, and the ability to manage multiple tasks efficiently. This role requires someone who can work independently while also collaborating effectively with team members across multiple departments.

JOB DUTIES AND RESPONSIBILITIES

• Oversee and coordinate day-to-day office operations to ensure efficiency and effectiveness.
• Support senior leaders, managers and employees on multiple teams through a variety of tasks related to organization, communication, and coordination.
• Greet all visitors and help set up conference rooms for meetings.
• Schedule meetings, manage calendars, and book travel.
• Order, organize, and maintain inventory of office supplies and drinks/snacks.
• Facilitate onsite catering for lunches and for special events such as board meetings or birthdays.
• Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.).
• Assist with coordination of contractors and service providers for work required in the facility ensuring projects are completed to requirements.
• Completing expense reports for designated members of management team.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

• A minimum of 7 years office administration and/or receptionist experience is required.
• Associate’s degree required, bachelor's degree preferred.
• Outstanding organization skills, with solid attention to detail and critical thinking.
• Prior experience managing complex travel arrangements and coordination of calendars for meeting management.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong telephone/communication and interpersonal skills.
• Positive "can do" attitude, must be flexible and accommodating with a strong customer orientation.
• The ability to work as part of a team and to build strong working relationships.