{"id":4194233,"url":"https://alion.io/job/cfao-administration-general-services-officer-mf","title":"Administration - General Services Officer M/F","company":{"id":2199022,"name":"CFAO","domain":"cfaogroup.com","url":"https://alion.io/company/cfaogroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Talentsoft","truth_index":{"grade":"B","score":75,"open_postings":228,"ghost_share":0.329,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gqeberha, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-20T12:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T22:01:41Z","board_verified":true,"closed_at":null,"days_open":116,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":115},"description":"General information\nReference number\n2026-3942\nJob details\nProfile\nAdministration - Administration - General Services Officer\nPosition title\nAdministration - General Services Officer M/F\nContract\nUnlimited-term contract\nContractual hours\nFull-time\nMission description\nThe requirements listed below are representative of the knowledge, skills, education / training, and experience required for this position:\nGrade 12 / Matric\nAdvanced / Expert Computer literacy in MS Outlook, Word & ExcelExperience working in Kerridge will be advantageous.\n\nStrong analytical ability, strong focus on attention to detail and accuracy\nStrong financial / numerical ability - must have experience and understanding of financial indicators, e.g., AOD’s, Capex, Fleet replacement and restructures.\nStrong accounting knowledge, particularly with regards to fixed assets and depreciation calculations\nExcellent interpersonal skills, including very strong verbal and grammatically correct written English & Afrikaans communication skills.\nAbility to interact with senior management, excellent communication skills with people at all levels in an organization.\nImpeccable, friendly, and professional telephone manner and in general when dealing with customers both internally and externally.\nAbility to function effectively in a group and add value to the team / environment.\nExcellent work ethic - honest, reliable, hardworking, dedicated, takes pride in work carried out.\nHighly developed prioritizing and multi-tasking skills; strong sense of urgency; problem solving and decision-making skills; must be able to function effectively under pressure.\nDedication to service excellence in every aspect of work carried out, strong focus on internal and external customer service.\nAbility to work with little or no supervision and still complete tasks timeously; enthusiastic, self-motivated and can use own initiative; deadline and results orientated.\nAbility to adapt to and accept change, new ideas, new challenges.\nGood negotiating skills\nProfile\nFleet Management:Ensure procurement of vehicle/accessory order is compiled by:\nReceiving vehicle / accessories order files and validating order by making sure all information pertaining to the order is filled in correctly e.g. delivery address and date, deposit requirements, colour, title holder information etc.\n\nIssue order numbers and confirm delivery dates in line with the signed COR. Keep departmental managers UpToDate with delivery times and schedules.\n Complete the vehicle requisition on the production system with the validated information.\nGenerating purchase orders from the production system\nArranging for orders and proxy forms to be emailed to or to be collected by the suppliers.\nPre-Delivery Tracking of vehicles: (Ensure pre-delivery tracking process by) Checking delivery dates with the suppliers and advising departments of any changes.Emailing of vehicle order letters generated by the production system, to the department advising them of the confirmed delivery date\nConfirm delivery before handing unit file to the administration for activation.\n\nVehicle accidents, record keeping and administration; registering insurance claims and follow up process to completion.\nOrdering Fuel cards: Order and issue fuel cards when needed / due. All fuel cards must be ordered prior to the delivery of the vehicles.\nMonthly Fuel reconciliation to statement\nResolving errors/problems with fuel cards. Cancelling fuel cards when required\nContract restructures:Running the pending restructure list and issuing purchase orders in the case of committed restructures logged on CRM.\n\nIn conjunction with the buying administrator, then ensuring that the provisional restructure list remains clean and up to date.\nFleet maintenance: Scheduling vehicle services in accordance with service schedule.\nVehicle repairs to be treat as urgent and timeously repairs to eliminate down time.\nManage monitoring system (Tracker installations, problems and information)\nManage Vehicle fines (ensure fines are paid and liaise with HR to do AOD)\nFinancials: managing lease vehicle, vehicle repair costs and fuel expense allocations\nManage process of asset vehicles to be sold.\nLicense renewalsAdministration duties:\n\nCAPEX process: Create PO; upload on Magnitude; payment of supplier; asset registering on Kerridge with national.\nCreating and monitoring purchase orders. Ensuring that outstanding orders are followed up and processed. Orders to be received.\nCell phone and Computer equipment management and ordering\nManaging of GIS account daily and verifications for branch+\nFacilitating & Processing of entire Customer Onboarding process\nAsset Register Management\nFull Responsibility of Petty Cash\nFull Responsibility of Purchasing for Admin & Rental Department\nCo-ordination of Fruit Customer Fleet Schedules\nAssist Rental Department in LTR & STR as and when required\nAssist Debtors Team as and when required\nAssist with general admin of department.\nJob location\nJob location\nAfrica, South Africa\nLocation\nGeneral Motors Industrial Park, Gate No.5, Kempston Road, Sidwell, Gqeberha, South Africa\nApplicant criteria\nEducation level\n1 - Matric\nExperience level\n4 to 6 years","description_format":"text","description_chars":5187,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Afrikaans","level":"Upper-Intermediate (B2)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Pharmaceutical Distribution","FMCG & Consumer Brand Groups","Car Dealerships"],"lifecycle":[{"event":"open","at":"2026-11-12T20:10:28Z"}],"visa":[],"liveness":{"score":18,"band":"cold","label":"Long shot","p_open":1,"p_active":0.496,"p_room":0.36,"age_days":116,"expected_fill_days":61,"reasons":["conf:4","win:tail","crowd:brand"],"computed_at":"2026-11-14T02:54:49Z"},"pay":null,"html_url":"https://alion.io/job/cfao-administration-general-services-officer-mf","json_url":"https://alion.io/job/cfao-administration-general-services-officer-mf.json","meta":{"generated_at":"2026-11-14T02:54:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4134,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2199022},"rest":"https://alion.io/mcp/rest/get_company?id=2199022"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcfao-administration-general-services-officer-mf"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcfao-administration-general-services-officer-mf"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcfao-administration-general-services-officer-mf"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cfao-administration-general-services-officer-mf\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcfao-administration-general-services-officer-mf"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4194233}},{"tool":"search_jobs","arguments":{"company":"cfaogroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4194233},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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