{"id":3664398,"url":"https://alion.io/job/cfm-office-administrator","title":"Office Administrator","company":{"id":673651,"name":"CFM","domain":"cfm.com","url":"https://alion.io/company/cfm-3","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Denver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":28,"max":32,"currency":"USD","period":"hour","gross":null,"usd_annual":64000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T02:12:16Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T00:35:39Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Since 1971, CFM Company has been delivering high-performance HVAC and sheet metal solutions across Colorado and Eastern Wyoming. We represent top-tier manufacturers and support our customers through every stage-from system design and selection to logistics, installation, and beyond. Our team is built on relationships, driven by service, and committed to doing the job right.\nIf you're ready for what's next, we’re excited you found us. At CFM, you’ll be part of a company that combines deep local roots with the backing of a national network-giving you the tools to grow, the freedom to take on new challenges, and the chance to make a lasting impact in the communities we serve. We review every application carefully and appreciate your interest in growing your career with our team.\nThe Opportunity\nWe're looking for an organized, dependable, and service-oriented Office Administrator to help keep our Denver office running smoothly.\nThis position serves as the first point of contact for employees, customers, manufacturers, vendors, and visitors while supporting the administrative and operational needs of the business.\nBeyond traditional reception responsibilities, the Office Administrator coordinates business travel, manufacturer visits, company calendars, meetings, catered events, office supplies, and general workplace operations. The role also provides clerical support to internal departments, including Accounting and Credit.\nThe ideal candidate enjoys helping others, takes ownership of responsibilities, pays attention to the details, and can balance multiple priorities while maintaining a professional and welcoming office environment.\nThis position also offers the opportunity to grow. As you learn CFM's business and demonstrate readiness for additional responsibilities, there is potential to expand into broader office operations and develop toward an Office Manager role over time.\nKey Responsibilities\nFront Desk & Office Administration\nServe as the primary point of contact for incoming calls, employees, customers, manufacturers, vendors, and office visitors.\n\nAnswer, screen, and direct calls to the appropriate employees or departments; review voicemail each morning and promptly distribute messages.\n\nWelcome visitors, determine their needs, and direct them to the appropriate employees or meeting locations.\n\nManage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and processing.\n\nPrepare routine correspondence and provide general clerical support, including filing, copying, scanning, faxing, and mailing.\n\nMaintain organized electronic and physical filing systems, employee phone lists, and Outlook contacts.\n\nOrder, stock, and maintain office and kitchen supplies, including copier paper, coffee, and other shared workplace necessities.\n\nKeep reception areas, conference rooms, kitchens, and shared office spaces organized, stocked, and ready for daily use.\n\nCoordinate office equipment maintenance, service requests, and other routine workplace needs.\n\nTravel, Meetings & Event Coordination\nCoordinate business travel arrangements, including flights, hotels, ground transportation, and travel itineraries.\n\nOrganize manufacturer and business partner visits, including scheduling, internal communications, meeting arrangements, and related logistics.\n\nManage the company calendar and conference room reservations for meetings, manufacturer visits, lunch-and-learns, and company events.\n\nCoordinate catering for manufacturer presentations, team luncheons, meetings, and other office events.\n\nConfirm meeting logistics, attendee counts, dietary needs, delivery arrangements, and room readiness.\n\nCommunicate scheduling updates, resolve calendar conflicts, and help ensure meetings and visits run smoothly.\n\nAccounting & Credit Support\nProvide general administrative assistance to the Accounting and Credit teams as needed.\n\nReview incoming accounts payable emails and organize invoices into the appropriate shared folders.\n\nAssist with preparing checks and related correspondence for mailing.\n\nMaintain accuracy, organization, and confidentiality when handling financial documents.\n\nGeneral Office Support\nWork collaboratively with employees and leadership across departments to support daily office needs.\n\nHandle confidential employee, customer, vendor, and company information with discretion and professionalism.\n\nIdentify routine office needs, communicate issues, and follow through on assigned responsibilities.\n\nAssist with additional administrative and operational responsibilities as business needs evolve.\n\nRequired Qualifications\nPrevious experience in office administration, reception, administrative coordination, or a related office support position.\n\nProficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint, with the ability to prepare documents, maintain spreadsheets, manage calendars, and assist with presentations.\n\nExperience managing schedules, coordinating meetings, maintaining records, and supporting daily office operations.\n\nStrong written and verbal communication skills, with the ability to interact professionally with employees, customers, vendors, manufacturers, and visitors.\n\nStrong organizational and time management skills, with the ability to manage multiple responsibilities, meet deadlines, and adjust to changing priorities.\n\nAbility to follow written and verbal instructions and complete clerical tasks accurately.\n\nAbility to perform basic accounting support tasks, including invoice routing, document organization, and check preparation.\n\nAbility to handle confidential and sensitive information with professionalism and discretion.\n\nActive notary commission or willingness to obtain one.\n\nPreferred Qualifications\nExperience coordinating business travel, including flights, hotels, transportation, and itineraries.\n\nExperience organizing company meetings, catered events, customer visits, or manufacturer/vendor meetings.\n\nExperience managing shared company calendars, conference room reservations, and scheduling across multiple departments.\n\nExperience coordinating office vendors, equipment maintenance, facilities requests, or workplace services.\n\nExperience preparing, formatting, or editing PowerPoint presentations.\n\nPrevious experience supporting leadership or multiple departments in an office environment.\n\nExperience in an Office Administrator, Office Coordinator, Executive Assistant, or similar administrative position with responsibilities beyond traditional reception.\n\nCore Competencies\nCustomer Service: Creates a welcoming and professional experience for employees, customers, vendors, manufacturers, and visitors. Responds promptly and courteously to questions and requests.\n\nOrganization & Prioritization: Manages competing responsibilities, schedules, and deadlines while maintaining accuracy and attention to detail.\n\nInitiative & Ownership: Takes responsibility for assigned duties, anticipates office needs, and follows through on commitments with minimal oversight.\n\nProfessionalism & Confidentiality: Communicates respectfully, demonstrates sound judgment, and handles sensitive information with discretion.\n\nAdaptability & Problem-Solving: Adjusts to changing priorities, resolves routine issues, and seeks guidance when needed.\n\nTeamwork & Collaboration: Works cooperatively across departments, communicates clearly, and willingly supports others to keep office operations running smoothly.\n\nDependability & Accountability: Maintains consistent attendance and punctuality, meets deadlines, takes responsibility for assigned work, and communicates proactively when assistance or adjustments are needed.\n\nGrowth & Continuous Learning: Demonstrates a willingness to learn new systems, expand responsibilities, and develop additional skills as the business evolves.\n\nWork Environment\nThis position operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, copiers, scanners, and filing cabinets.\nPhysical Requirements\nThis role primarily involves seated office work, with occasional standing, bending, filing, and lifting or moving files and office supplies weighing up to 20 pounds.\nReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.\nSchedule & Compensation\nSchedule: Monday through Friday, 7:00 AM-4:00 PM\nPosition Type: Full-Time, Hourly\nCompensation: $28.00-$32.00 per hour, depending on qualifications and experience.\nThis job description is intended to provide a general overview of the position's responsibilities and requirements and is not an exhaustive list. CFM Company reserves the right to assign or modify duties and responsibilities as business needs evolve. Nothing in this description changes the at-will nature of employment, where applicable.\nEmployment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.\nSalary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.","description_format":"text","description_chars":9469,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Continuous learning","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hedge Funds & Alternative Investments"],"lifecycle":[{"event":"open","at":"2026-11-03T05:14:39Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:0","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":64000,"is_top_pay":false},"html_url":"https://alion.io/job/cfm-office-administrator","json_url":"https://alion.io/job/cfm-office-administrator.json","meta":{"generated_at":"2026-11-04T04:44:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7304,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673651},"rest":"https://alion.io/mcp/rest/get_company?id=673651"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fcfm-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fcfm-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fcfm-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/cfm-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fcfm-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3664398}},{"tool":"search_jobs","arguments":{"company":"cfm.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3664398},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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