{"id":3347856,"url":"https://alion.io/job/chamber-cardio-executive-assistant","title":"Executive Assistant","company":{"id":7913,"name":"Chamber Cardio","domain":"chambercardio.com","url":"https://alion.io/company/chamber-cardio","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":95000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-27T13:44:38Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-30T20:35:03Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Chamber\nCardiovascular disease remains the leading cause of death in America. Chamber is rebuilding cardiology around outcomes, not volume. We partner with independent cardiologists and provide the technology, data, and operational support they need to improve patient care.\nOur model brings together clinical expertise, thoughtful design, and a modern operating platform for physicians, patients, and payers. By pairing AI tools with human-centered care, we aim to transform heart health at scale.\nThe Role:\nWe’re hiring our first Executive Assistant to the CEO. This person will manage a wide range of administrative responsibilities, including a complex calendar, expense reports, confidential correspondence, travel and itineraries, agendas, and events. As a trusted partner to the CEO, they will also lead operations for our Washington, DC office.\nThis role owns the CEO partnership, the DC workplace experience, and end-to-end planning for company onsites and offsites. You’ll streamline executive workflows, strengthen our hybrid office culture-typically 1-2 in-office days per week-and keep remote-first teams aligned. You’ll oversee complex logistics, sensitive communications, office operations, and multi-day gatherings. You are a resourceful builder who thrives on creating systems and helping a high-growth startup scale.\nKey Responsibilities\nCalendar & Scheduling\nPlan, coordinate, and prioritize the CEO’s calendar, proactively resolving conflicts and adapting to last-minute changes.\n\nCoordinate with executives, board members, investors, and their assistants.\n\nPrepare the CEO for each day with agendas, briefing materials, and timely reminders.\n\nServe as both gatekeeper and gateway to the CEO, balancing stakeholder access with protected focus time.\n\nExecutive Support\nTriage incoming requests, including sensitive and confidential matters, and determine the appropriate action, referral, or response.\n\nProcess expense reports for the CEO and, as needed, the executive team, partnering with Finance to ensure timely reimbursement.\n\nManage memberships, subscriptions, and renewals.\n\nCoordinate board meetings, including scheduling and logistics.\n\nHandle patient, partner, and company information discreetly and in accordance with HIPAA and company privacy policies.\n\nAssist other member of the executive leadership team as needed\n\nTravel & Event Planning\nBook and coordinate domestic travel for the CEO and executive team, including flights, lodging, ground transportation, and detailed itineraries.\n\nCoordinate with hosts and partners at practice sites, health systems, conferences, and investor meetings.\n\nPlan end-to-end logistics for onsites, leadership offsites, and team gatherings, including venues, travel, and day-of execution.\n\nCoordinate office visits for partners, candidates, and guests.\n\nSupport company milestones, celebrations, and culture-building activities.\n\nOffice Management\nManage the office space, supplies, vendors, and facilities requests to create a welcoming, organized environment on in-office days.\n\nCoordinate in-office schedules and conference room use.\n\nSocial Media & Branding\nSupport company social channels in partnership with leadership and Marketing by capturing content from events and onsites and celebrating team milestones.\n\nMaintain a content calendar aligned with conferences, announcements, hiring, and company news.\n\nSpecial Projects\nLead ad hoc projects for the CEO, including research, initiative tracking, presentation preparation, and follow-through on action items.\n\nIdentify recurring friction points and create simple systems, templates, and processes to resolve them.\n\nRequirements\n3+ years of administrative experience, including at least 2 years supporting a C-suite executive; experience supporting a CEO is strongly preferred.\n\nExpert calendar-management skills and sound judgment independently prioritizing competing demands.\n\nComfort working in a fast-paced startup where priorities shift and the role evolves.\n\nExperience coordinating meetings and communicating with C-suite executives, investors, or their assistants.\n\nA strong track record of managing complex executive travel.\n\nPolished written communication skills.\n\nProficiency with Microsoft 365, Slack, and travel and expense tools.\n\nBachelor’s degree preferred.\n\nChamber Values\nOur values guide how we lead, collaborate, and care:\nLow Ego: We stay grounded, curious, and open to feedback.\n\nEmpathy: We build trust through compassion and thoughtful communication.\n\nCourage: We take action, think critically, and challenge ideas respectfully.\n\nOwnership: We follow through with integrity and hold ourselves to high standards.\n\nGrit: We push through ambiguity, move with urgency, and solve problems with horsepower and heart.\n\nLocation\nHybrid: Must be within driving distant to D.C.\n\nIn office days as needed (1-3 times per month)\n\nOccasional travel for company onsites and events.","description_format":"text","description_chars":4920,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Specialist Medical Practices","Care Coordination & Population Health"],"lifecycle":[{"event":"open","at":"2026-10-27T17:45:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":42,"reasons":["conf:2","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/chamber-cardio-executive-assistant","json_url":"https://alion.io/job/chamber-cardio-executive-assistant.json","meta":{"generated_at":"2026-10-30T22:12:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12837,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7913},"rest":"https://alion.io/mcp/rest/get_company?id=7913"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchamber-cardio-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchamber-cardio-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchamber-cardio-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/chamber-cardio-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchamber-cardio-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3347856}},{"tool":"search_jobs","arguments":{"company":"chambercardio.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3347856},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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