{"id":3433435,"url":"https://alion.io/job/championx-site-administrative-assistant","title":"Site Administrative Assistant","company":{"id":2687646,"name":"ChampionX","domain":"championx.com","url":"https://alion.io/company/championx","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":10,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Freeport, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-04T00:38:52Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Disclaimer: SLB completed the acquisition of ChampionX on July 16, 2025. If selected for this position, your employment will begin with ChampionX and will transition to SLB as part of the planned integration.\nWe are looking for a Site Administrative Assistant for our Freeport, Texas location to provide comprehensive administrative, procurement, facilities, training, environmental, and employee support for our manufacturing site. This is your opportunity to join a global technology company driving energy innovation for a balanced planet.\nThis role serves as a key point of coordination for office operations, vendor management, compliance documentation, employee services, site communications, and business continuity activities. The position partners closely with site leadership, operations, HSE, finance, HR, and engineering teams to ensure efficient day-to-day site support and operational excellence.\nWhat's In It For You\nOpportunity to join a global technology company driving energy innovation for a balanced planet.\nOpportunity for career growth and continuous development.\nThrive in a company that values safety, innovation, and operational excellence.\nComprehensive benefits package that includes medical, dental, vision, 401(k) with company matching, and more!\nWhat You Will Do\nOffice & Facilities Administration\nManage office supply inventory, including ordering, stocking, and maintaining supply cabinets throughout the site.\nCoordinate management of site multifunction printers/copiers, including ordering consumables, arranging service and repairs, and processing related invoices.\nProcure and maintain janitorial supplies not covered through established keepstock programs.\nProvide general oversight of onsite janitorial services, ensuring facility support requirements are met and identifying service gaps for resolution.\nMaintain a professional, organized, and functional administrative and engineering office environment.\nServe as a resource for office-related issues and facility support needs.\nEmployee Administration & Site Access\nCreate and manage employee badges and site access documentation until full integration into enterprise access systems.\nMaintain and update site personnel lists, including employee additions, transfers, and terminations.\nCoordinate issuance and tracking of employee safety footwear vouchers.\nCoordinate issuance and tracking of prescription safety eyewear vouchers.\nCreate and maintain hurricane re-entry authorization letters and manage employee updates for emergency response plans.\nProcurement & Financial Administration\nCreate purchase orders and process invoices through company procurement systems.\nEstablish and maintain vendor records and supporting documentation.\nExecute approved purchases through contracted supplier catalogs and procurement channels.\nReconcile and submit monthly corporate card expense reports.\nPrepare and submit monthly accrual information to site finance leadership.\nProcess vendor invoices and ensure accurate financial documentation and approvals.\nSupport budget tracking and procurement compliance activities.\nTraining & Compliance Support\nMaintain employee profiles and training records within company training management systems.\nCoordinate employee training schedules and communicate training requirements.\nMaintain certifications, training completion records, and supporting documentation.\nSupport compliance reporting and administrative recordkeeping requirements.\nMaintain employee training files in accordance with company and regulatory requirements.\nEnvironmental, Health & Safety Support\nMaintain site waste management records and ensure timely entry of disposal and manifest information.\nCompile and generate the site's Annual Waste Summary report.\nMaintain monthly permit tracking records and file required documentation.\nCoordinate annual scale calibration certifications with appropriate technical resources.\nSupport environmental, health, safety, and regulatory documentation and recordkeeping requirements.\nEmployee Engagement & Site Events\nCoordinate meal services for training sessions, meetings, site events, and employee celebrations.\nAssist with planning and logistics for annual site events, including employee picnics and recognition programs.\nCoordinate monthly employee birthday recognition activities.\nSupport employee engagement initiatives and special site functions.\nAssist leadership teams with employee appreciation and culture-building activities.\nCommunications & Community Relations\nCoordinate placement of approved site advertising and public notices.\nProcess charitable contribution and donation requests for leadership and finance approval.\nAssist with preparation and distribution of site-wide communications and administrative updates.\nSupport community outreach activities and related administrative requirements.\nMail & Logistics Coordination\nManage outgoing and incoming mail and shipping activities.\nCoordinate regular postal and courier service activities.\nSupport special mailing, shipping, and logistics requests as required.\nEmergency Preparedness & Business Continuity\nManage seasonal activation and deactivation of emergency communication systems, including satellite communication services.\nMaintain records supporting emergency preparedness and business continuity requirements.\nSupport site emergency response and hurricane readiness initiatives.\nCustomer Service & Administrative Support\nServe as a primary point of contact for visitors and guests, providing a professional and welcoming experience.\nAssist employees, contractors, vendors, and managers with administrative requests and site-related support.\nSupport site managers and department leaders with special projects and administrative activities.\nMaintain confidentiality when handling sensitive employee or business information.\nPerform other duties and responsibilities as assigned.\nPre-Employment Requirements\nMust pass all pre-employment requirements as applicable.\nPosition Details\nWork is performed in a manufacturing site environment.\nPosition provides administrative and operational support across multiple site functions, including operations, HSE, finance, HR, engineering, and site leadership.\nResponsibilities may require movement throughout office, manufacturing, warehouse, and outdoor plant environments.\nLocal travel may be required for postal, shipping, vendor, or business-related activities.\nMinimum Qualifications\nEducation\nHigh school diploma or GED required.\nExperience\nMinimum of 3 years of administrative, office management, procurement, facilities coordination, or operations support experience.\nExperience with purchasing, invoice processing, vendor management, and expense reporting.\nExperience maintaining records, databases, and compliance documentation.\nTechnical Skills\nProficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.\nExperience using enterprise procurement, accounting, or ERP systems such as GEP, SAP, Oracle, or equivalent platforms.\nExperience with electronic recordkeeping and training management systems.\nAbility to generate reports, maintain databases, and perform accurate data entry.\nKnowledge, Skills & Abilities\nStrong organizational and time management skills with the ability to manage multiple competing priorities.\nExcellent verbal and written communication skills.\nStrong customer service and interpersonal skills.\nAbility to work independently while maintaining strong collaboration with cross-functional teams.\nDemonstrated attention to detail and accuracy.\nAbility to maintain confidential and sensitive information.\nStrong problem-solving, planning, and decision-making skills.\nAbility to coordinate multiple projects and deadlines simultaneously.\nPreferred Qualifications\nAssociate degree in Business Administration, Office Management, Accounting, Human Resources, or a related discipline.\nExperience supporting multiple functions within a manufacturing, industrial, chemical, energy, or oilfield services environment.\nExperience coordinating employee training, meetings, events, or similar administrative programs.\nExperience supporting manufacturing, chemical processing, energy, or oilfield services operations.\nExperience with environmental reporting, regulatory compliance documentation, training coordination, or safety program administration.\nWorking knowledge of environmental, health, safety, or regulatory recordkeeping processes.\nKnowledge of procurement, budget tracking, purchase order management, and invoice processing.\nExperience coordinating employee recognition programs, site communications, and employee engagement activities.\nSLB Leadership & Behavioral Competencies\nDemonstrates SLB values of People, Technology, and Performance.\nBuilds collaborative relationships across functions and organizational levels.\nPromotes a positive employee experience through responsive service and professionalism.\nDemonstrates initiative and a continuous improvement mindset.\nSupports site operational excellence through effective planning, organization, and execution.\nMaintains the highest standards of integrity, safety, and compliance.\nPhysical Requirements\nAbility to move throughout office, manufacturing, warehouse, and outdoor plant environments.\nAbility to occasionally lift and carry items weighing up to 25 pounds.\nAbility to perform routine filing, stocking, inventory, and administrative support activities.\nAbility to travel locally for postal, shipping, vendor, or business-related activities as required.\nAbout Us:\nChampionX is now part of SLB, a global technology company driving energy innovation for a balanced planet. As innovators, that's been our mission for nearly a century.\nWe are a technology company that unlocks access to energy for the benefit of all. As innovators, that's been our mission for nearly a century. Today, we face a global imperative to create a future with more energy, but less carbon. Our diverse, innovative change makers are focused on going further in innovation and inventing the new energy technologies we need to get there.\nFor more information, visit SLB.com\nFollow us on Facebook at @WeAreSLBGlobal, LinkedIn: SLBGlobal, or Instagram at @SLBGlobal.\n#LI-JO1\nOur Commitment to Diversity and Inclusion\nWe believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.","description_format":"text","description_chars":11038,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery","Chemical Manufacturing","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-10-29T01:44:05Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":6,"expected_fill_days":28,"reasons":["conf:3","stale_co","win:early","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/championx-site-administrative-assistant","json_url":"https://alion.io/job/championx-site-administrative-assistant.json","meta":{"generated_at":"2026-11-04T02:47:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4301,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2687646},"rest":"https://alion.io/mcp/rest/get_company?id=2687646"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchampionx-site-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchampionx-site-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchampionx-site-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/championx-site-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchampionx-site-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3433435}},{"tool":"search_jobs","arguments":{"company":"championx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3433435},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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