{"id":3344915,"url":"https://alion.io/job/champlain-college-inc-business-operations-coordinator","title":"Business Operations Coordinator","company":{"id":1765055,"name":"Champlain College Inc","domain":"champlain.edu","url":"https://alion.io/company/champlain-edu","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Burlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":52000,"max":57000,"currency":"USD","period":"year","gross":null,"usd_annual":57000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Oracle","optional":false}],"status":"live","first_seen_at":"2026-10-27T15:01:08Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-12T16:05:55Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"Be the operational backbone behind Champlain's finance and business operations. Champlain College seeks a Business Operations Coordinator to support the financial, administrative, and operational functions of multiple campus departments, working most closely with Finance and Advancement. You will exercise independent judgment in applying institutional policies and regulatory requirements, safeguard the integrity of financial and donor records, and serve as a trusted resource and liaison for college personnel, vendors, and external partners.\nYou'll review and improve the College's financial and administrative processes and bring structure and reliability to the day-to-day business of running our departments, from gift processing and expense oversight to purchasing and administrative operations.\nThe ideal candidate is analytical, accurate, and service-minded, with the discretion to handle confidential information, the confidence to work independently, and the flexibility to adapt as needs evolve.\nKey Responsibilities\nGift Processing & Donor Records\nEvaluate gifts, pledges, and matching gifts against donor intent, institutional policy, and IRS regulations; determine recording treatment and resolve exceptions\nEstablish and apply gift recording and acknowledgment standards, determine tax-receipting requirements, and advise Advancement on gift treatment questions; coordinate gift transfers and reporting with Student Accounts and Finance\nEnsure the integrity of donor and gift records by resolving data issues and recommending improvements to recording practices\nFinancial & Expense Management\nReview financial, purchasing, and gift-processing workflows, propose process changes, and implement approved improvements\nMonitor expenditures and encumbrances, reconcile balances against Oracle reports, investigate variances, and recommend corrective action\nDetermine whether invoices and P-Card expense reports align with College policy and budget designations; take corrective action on items out of alignment and escalate issues as needed\nAnalyze financial data and contribute to budget preparation and reporting, identifying trends and variances for department leaders\nProcurement & Vendor Operations\nDetermine whether purchase requisitions align with College purchasing policy and take corrective action on those that do not\nNegotiate pricing and terms with vendors and resolve receiving, invoice, and change order issues, working with Finance as needed\nOversee software licenses, vendor insurance certificates, and organizational service accounts, and monitor vendor compliance with College requirements\nAdministrative & Campus Liaison Operations\nCoordinate the receipt and routing of shipments and equipment, resolve delivery issues, and maintain accurate operational records\nAct as a primary point of contact for college personnel, vendors, and partners, advising on policies and procedures and resolving issues independently or escalating as appropriate\nTrain and advise department staff on purchasing, P-Card, and gift-processing procedures, and lead cross-departmental process improvement projects; perform related duties as needed\nRequirements\nBachelor's degree in Business Administration, Operations Management, or a related field, or an equivalent combination of education and experience\n3+ years of progressively responsible experience in administrative, financial, gift processing, purchasing, or operations roles, including evaluating and improving business or financial processes\nStrong analytical, budget tracking, and reconciliation skills with exceptional attention to detail, and the ability to exercise sound judgment, prioritize competing demands, and work independently with limited supervision\nExcellent communication, negotiation, and conflict resolution skills, with the discretion to handle confidential donor and financial information\nProficiency with Google Workspace, Microsoft Excel, and an ERP such as Oracle Cloud; donor database experience is a plus\nAbility to work cross-functionally with directors, staff, and faculty, managing work independently and delivering results\nWorking Arrangements\nFull-time, on-campus position in Burlington, Vermont, with flexibility for hybrid work\nStandard business hours, Monday through Friday, with occasional evening or weekend hours for special events\nExtensive computer use, occasional travel between campus buildings, and the ability to lift up to 25 pounds\nCompensation & Benefits\nAnnual Salary: $52,000 - $57,000Placement within the range is based on relevant education, experience, skills, and internal equity.\n\nComprehensive Benefits Package:Health Coverage: Medical, dental, and vision insurance with HSA and FSA options\nPaid Time Off: 16 holidays, 4 weeks of vacation, 2 weeks sick time, and 2 days of personal leave\n Retirement: 403(b) plan with 3% employer matching contribution\nEducation: Tuition benefits for employees and family members\nWellness: Gym discount and Wellness programs with up to $300 annual incentives\nWelfare: Short-term and long-term disability coverage, plus life insurance\n Other Perks: Employee Assistance Program (EAP) with counseling services, access to employee discounts and local/national benefit programs\n\nApplication Instructions:\nTo apply, please follow the link below and submit the following application materials:\nResume/CV\nCover Letter addressing the desired qualifications and how your experiences contribute to the academic excellence and inclusive community at Champlain College.\nThe College seeks candidates who can enhance its mission through their work, life experiences, service, teaching, or research. Please include specific examples of how you would contribute to these efforts in your Cover Letter.\nTo streamline our hiring process and ensure fairness for all candidates, we manage all recruitment communications through our online application system. Please do not call regarding your application status. We'll reach out directly if we'd like to schedule an interview.\nThe successful completion of a criminal background check is required as a condition of employment.\n------------------------------------------------------------------------------------------------------------------------------------------------------\nChamplain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices or co-curricular and other College-administered programs. Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees.\nChamplain College is committed to fostering an inclusive and welcoming community. We believe that bringing together individuals with different backgrounds, perspectives, and experiences enriches education and strengthens our community. At Champlain, all members are valued as individuals and respected for their unique contributions.\nEU Employee Data Protection Notice","description_format":"text","description_chars":7278,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work","Life insurance","Retirement plans","Vision insurance","Wellness"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-27T16:53:35Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":87500,"route":null,"cap_exempt":true,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":94,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.938,"p_room":1,"age_days":15,"expected_fill_days":74,"reasons":["conf:0","urgency","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":57000,"is_top_pay":false},"html_url":"https://alion.io/job/champlain-college-inc-business-operations-coordinator","json_url":"https://alion.io/job/champlain-college-inc-business-operations-coordinator.json","meta":{"generated_at":"2026-11-12T18:12:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":38266,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1765055},"rest":"https://alion.io/mcp/rest/get_company?id=1765055"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fchamplain-college-inc-business-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fchamplain-college-inc-business-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fchamplain-college-inc-business-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/champlain-college-inc-business-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fchamplain-college-inc-business-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3344915}},{"tool":"search_jobs","arguments":{"company":"champlain.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3344915},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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